School Food Authority (SFA) - Food Service Management Company (FSMC) Monitoring Form

Oct 10, 2026

Performance management documentation for School Food Authority (SFA) oversight of a Food Service Management Company (FSMC) contract. The monitoring form specifies periodic on-site review requirements, includes fields for review date, district/site information, and SFA official details, and provides assessment tables across menus and service, USDA donated foods, financial accountability, sanitation and safety, and other contractual requirements. It also captures corrective actions, implementation dates, and signatures from both FSMC and SFA representatives.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages4

Reading Time10 min

AccessFree to download

Menus and Service

USDA Donated Foods

Financial Accountability Procedures

Sanitation and Safety Procedures

Other Contractual Requirements

Corrective Actions and Signatures

School Food Authority (SFA) Food Service Management Company (FSMC) Monitoring Form The SFA must conduct performance management of the FSMC contract through periodic on-site monitoring of the contracted requirements, as per 7 CFR 210 . 16(a)(3) . Review Date: Name of District and Site(s) Monitored: Name and title of SFA official conducting monitoring visit: | Menus and Service | Yes | Needs Improvement | N/A | | --- | --- | --- | --- | | If changes were made to menus following the first 21 days of the contract, did the SFA approve them? | | | | | Have all menu standards been maintained as to type and quality of meal service as outlined in the contract? | | | | | Is the FSMC only serving reimbursable meals that comply with the latest USDA dietary guidelines as established by USDA in Federal regulations for the National School Lunch Program, the School Breakfast Program, and all other USDA contracted meal programs? | | | | | Has the SFA retained control of the quality, extent, and general nature of its food service? | | | | | Has the SFA made no payment to the FSMC for meals that are spoiled or unwholesome at time of delivery; or do not meet detailed specifications, or do not otherwise meet the requirements of the contract? | | | | | Are production records completed each day for all meals claimed for reimbursement? | | | | | Is the FSMC in compliance with the Smart Snacks requirements of the SNP regulations? | | | | | Are meals monitored after the last food or menu item is
served/selected to ensure that only reimbursable meals are claimed? | | | | | Do the foods purchased meet the quality specification standards indicated in the contract? | | | | | Does the SFA evaluate the FSMC’s menus for affordability, nutrition requirements, and appeal to the students? | | | | | USDA Donated Foods | Yes | Needs Improvement | N/A | | --- | --- | --- | --- | | Does the SFA receive credit for the value of USDA-donated foods, received during the school year or fiscal year? | | | | | Does the FSMC provide clear documentation of the value received and of credit being recognized? (This includes crediting for the value of donated foods contained in processed end products. ) | | | | | --- | --- | --- | --- | | Does the USDA Foods billing statement detail the value of the USDA Foods received and that it was used as the value for all credits? | | | | | Does the SFA retain title to all USDA donated foods and ensure that all USDA donated foods are made available to the FSMC, including processed foods? | | | | | Does the SFA/FSMC use USDA donated foods to the maximum extent in quantities that can be used and stored without waste? | | | | | Is the FSMC compliant with the Buy American Provision by using all donated foods, or commercially purchased foods of the same generic identity, of U.S. origin, and of equal or better quality than the donated foods in the SFA’s food service? | | | | | Does the FSMC use all donated ground beef, ground pork, and all processed end products in the SFA’s food service without substitution? | | | | | Is the FSMC responsible for receiving donated foods on behalf of the SFA?
If yes, is the SFA verifying delivery of donated food shipments and end products and not relying solely on the FSMC records? | | | | | Financial Accountability Procedures | Yes | Needs Improvement | N/A | | --- | --- | --- | --- | | Does the monthly invoice align with billing requirements:
• Meals x rate – commodities
• Invoices meal rates match the contracted meal rates
• Correct a la carte equivalency factor is used ( Reimbursement Rates)
• Include all supporting documentation as to how the invoice was calculated | | | | | Do the food service daily meal count records accurately reflect the
counts of student and adult meals by meal type and eligibility category? | | | | | Does the FSMC maintain records to support the claims for Reimbursement, report claim information to the SFA promptly at the end of each month and

FAQs

What is the purpose of this SFA-FSMC monitoring form?

It documents periodic on-site monitoring used by the SFA to evaluate FSMC performance under the contracted requirements and program regulations.

What areas are reviewed during the monitoring visit?

The form assesses menus and service, USDA donated foods handling and billing credits, financial accountability for reimbursement claims, sanitation and safety procedures, and other contractual requirements.

What information is collected when “Needs Improvement” items are found?

The form requires a list of corrective actions for each “Needs Improvement” item, including the date of implementation.

Oct 10, 2026

Uploaded by Blue Pony