Roadmap to Electronic Odometer Disclosure - Guidance Document from the E-Odometer Task Force - March 2018

Sep 22, 2026

Guidance document from the E-Odometer Task Force describing how states can move forward with electronic odometer (e-odometer) disclosure to support modernization of motor vehicle titling and e-titling systems. It explains the rationale to improve efficiency and inhibit odometer fraud, references the NHTSA proposed rule and the FAST Act, and recommends consistent data collection and standards for secure electronic processes. Includes implementation considerations, administration, identity and signatures, security, and future next steps.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages45

Reading Time1 h 53 min

AccessFree to download

Section I: Introduction

Executive Summary

Timeline of Events

Goals of E-Odometer Disclosure

Section II: Implementation Considerations

Administration

Identity Standards and Electronic Signatures

Individual Signature vs Organization

Reassignment of Ownership

Power of Attorney

Enforcement of Law, Regulations, and Violations

Notary Public

Security of the Disclosure Statement and Trust

Standards for Scanned Documents

Imports and Exports

Data Privacy

Industry and Government Partnerships

Section III: Looking to the Future

Next Steps

Appendix A E-Odometer Task Force Members

Appendix B AAMVA Comment to Odometer Disclosure Requirements

Appendix C Memo to the E-Odometer Task Force

ODOMETER electronic Disclosure Titling TECHNOLOGY FAST Act modernization Roadmap to Electronic Odometer Disclosure Guidance Document from the E-Odometer Task Force March 2018 E-ODOMETER TASK FORCE Contents Section I: Introduction .................................................................... 1 Executive Summary .................................................................. 2 Timeline of Events ................................................................... 3 References ......................................................................... 4 Goals of E-Odometer Disclosure ........................................................ 8 Section II: Implementation Considerations ................................................... 9 Administration ..................................................................... 10 Identity Standards and Electronic Signatures .............................................. 12 Individual Signature vs . Organization .................................................... 14 Reassignment of Ownership ........................................................... 15 Power of Attorney .................................................................. 16 Enforcement of Law, Regulations, and Violations .......................................... 18 Notary Public ...................................................................... 20 Security of the Disclosure Statement and Trust ............................................ 21 Standards for Scanned Documents ...................................................... 22 Imports and Exports ................................................................. 24 Data Privacy ....................................................................... 25 Industry and Government Partnerships .................................................. 26 Section III: Looking to the Future ......................................................... 27 Next Steps ........................................................................ 28 Appendix A E-Odometer Task Force Members .............................................. 29 Appendix B AAMVA Comment to Odometer Disclosure Requirements, NHTSA-2016-0037 (RIN 2127-AL39) .......................................................... 30 Appendix C Memo the E-Odometer Task Force to the Vehicle Standing Committee Regarding the Proposed Exemption Modification .................................. 41 2018 © Copyright All Rights Reserved American Association of Motor Vehicle Administrators Cover photo credits: “Dashboard” © MJ_Prototype/istockphoto; “Wireless network” © chombosan/istockphoto. Section I Introduction 2 Executive Summary There is a movement among states* to modernize motor vehicle titling systems and processes, and states are eager to implement an electronic titling (e-titling) system that will facilitate the transfer of ownership electronically . The implementation of this process provides an opportunity to increase efficiency as well as inhibit fraud, including odometer fraud . The National Highway Traffic Safety Administration (NHTSA) proposed a rule in May 2016 to accept an electronic odometer (e-odometer) disclosure, which is a crucial step toward the modernization of state titling systems and e-titling . It is anticipated the final regulatory framework will address the current technology available and allow for future technological advances without further regulatory action . However, the goal of this guidance document is to assist states in determining how to move forward in the absence of the final rulemaking and provide recommendations for consideration when implementing an e-odometer process under the authorization of the Fixing America’s Surface Transportation (FAST) Act . The Task Force recognizes each state’s desire to develop and maintain solutions that conform to its specific business requirements an

FAQs

What is the purpose of this guidance document?

To help states determine how to proceed with an e-odometer disclosure process in the absence of the final rulemaking, and to provide recommendations for implementation under the FAST Act authorization.

Why are states encouraged to modernize motor vehicle titling systems?

The document explains that electronic titling can facilitate the electronic transfer of ownership, increase efficiency, and inhibit fraud, including odometer fraud.

Which key implementation topics does the document cover?

It covers administration; identity standards and electronic signatures; power of attorney and reassignment of ownership; enforcement and notary considerations; security of disclosure statements; scanned document standards; imports/exports; data privacy; and partnership considerations.

Sep 22, 2026

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