Pre-Accreditation Element 9.2.1 - Academic Standards - Policy - Procedure

Sep 29, 2026

Uploaded by Hazel

Policy describing XAVIER UNIVERSITY College of Osteopathic Medicine academic standards for the Doctor of Osteopathic Medicine program. Defines required publication and compliance with COCA accreditation expectations, covering grading, class attendance, tuition and fees, refunds, promotion, retention, graduation, and grievance/appeals filing. Details procedures including numeric 0–100 grading, passing threshold of 70%, rounding rules, incomplete (INC) conditions, course failure recording (F), remediation discretion, class rank using course grades and COMAT scoring, attendance expectations by OMS year, excused absence approvals, inclement weather guidance, and application, acceptance, and cost components.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages7

Reading Time18 min

AccessFree to download

Pre-Accreditation Element 9.2.1: Academic Standards

Purpose

Policy

Definitions / Abbreviations

Procedure / Protocol

Grading

Class Attendance

Excused Absences

Inclement Weather

Tuition and Fees

Pre-Accreditation Element 9.2. 1: Academic Standards XAVIER UNIVERSITY College of Osteopathic Medicine Academic Standards Policy Effective: September 1, 2025 Last Revision: February 1, 2026 Next Review: June 30, 2026 Responsible College Officer: Dean, XUCOM Scope: COM Administration Distribution List: XUCOM; Webpage A. PURPOSE To make transparent the academic standards, procedures and processes followed in the Doctor of Osteopathic Medicine (DO) program at XUCOM. B. POLICY Element 9.2 of the Commission on Osteopathic College Accreditation (COCA) New and Developing Accreditation Standards (effective September 26, 2023; edited October 1, 2024) requires that a COM must publish and follow policies and procedures on academic standards that include grading, class attendance, tuition and fees, refunds, student promotion, retention, graduation, students’ rights and responsibilities, and the filing of grievances and appeals. C. DEFINITIONS / ABBREVIATIONS COCA / Commission on Osteopathic College Accreditation XU / Xavier University XUCOM / Xavier University College of Osteopathic Medicine COMAT / Comprehensive Osteopathic Medical Achievement Test BLS / Basic Life Support ACLS / Advanced Cardiovascular Life Support D. PROCEDURE / PROTOCOL The Academic Standards of XUCOM are divided into the following sections: Grading Each course syllabus describes the requirements that must be achieved to earn course credit. • XUCOM uses a numeric grading system (0 – 100%) to report and record examination and course performance. The maximum score that may be achieved in any course is 100% . • The minimum passing grade in all courses is 70% o Rounding only occurs on final course grades from 69.50 – 69.99% which is rounded up to 70% . Pre-Accreditation Element 9.2. 1: Academic Standards o Final course scores below 70% are recorded in the student’s official record asa course failure (F) . o Course remediation is solely at the discretion of the Course Director and is described in each course syllabus. o All students with course failures are referred to the Academic Progress Committee. • Incomplete grades are only assigned when circumstances do not allow a student to complete a course during its normal scheduled time period. o Incomplete grades (INC) can only be assigned after consultation with the Chair of the Department leading the course. o When all course requirements are satisfactorily completed, the INC is replaced by the final course grade in the student’s official record. • Class Rank is determined using the cumulative total of each course grade times the credit hours awarded for completion of pre-clinical courses. For clinical rotation grades, COMAT scoring will be included to further revise class rank determination through all 3rd year core rotations. o The score used for any remediated or repeated course is 70%. o Honors (H) is designated for any student that scores at or above the 85th percentile in any clinical rotation. Class Attendance Class attendance is a vital component of professionalism. As such, XUCOM students are expected to attend all instructional activities. Attendance will be taken during OMM lab sessions, team-based learning sessions, clinical skills sessions, simulation learning activities, and “Callback Days”(dates that OMS3 and OMS4 students are expected to be on the XUCOM campus) . • OMS1-2 students are expected to be available Monday – Friday; 7:30am – 5:00pm • OMS3-4 students are expected to be available up to 60 hours per week, which is dependent upon the clinical rotation service and at the sole discretion of the supervising preceptor. Excused Absences Illnesses and injuries are unpredictable, and students should address them as they manifest. Preventative and maintenance healthcare needs should be scheduled outside of instructional activities and clinical rotations. Ifa student experiences excessive absences (as defined in the course syl

FAQs

What is the purpose of XUCOM’s Academic Standards policy?

It makes transparent the academic standards, procedures, and processes followed in the DO program at XUCOM.

How does XUCOM determine passing grades and rounding?

The minimum passing grade in all courses is 70%. Rounding occurs on final course grades from 69.50% to 69.99%, which are rounded up to 70%.

What are the expectations for class attendance for OMS1-2 and OMS3-4 students?

OMS1-2 students are expected to be available Monday–Friday, 7:30am–5:00pm. OMS3-4 students are expected to be available up to 60 hours per week, depending on the clinical rotation service and the supervising preceptor’s discretion.

Sep 29, 2026

Uploaded by Hazel