Particular Specification for Accepted Shop Drawings, As-built Drawings, Operational and Maintenance Manuals and Records - Part I – Application of AutoCAD 2008 in Preparation of Drawings

Oct 23, 2026

Specification detailing requirements for accepted shop drawings, as-built drawings, and operational and maintenance manuals and records. Part I explains the application of AutoCAD 2008 in drawing preparation, including CAD version acceptance rules, use of Autodesk DWG TrueView for downgrading, batch conversion capabilities, and constraints on new drafting features for lower-version compatibility. It also states guidance notes attachment when features are incompatible. Part II defines proforma structure and contents for O&M manual volumes covering project information, system descriptions, equipment schedules, spare parts, certificates, safety, operation instructions, and maintenance instructions.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages35

Reading Time1 h 28 min

AccessFree to download

Part I – Application of AutoCAD 2008 in Preparation of Drawings

CAD version acceptance and conversion workflow

Compatibility limitations and guidance notes

Part II – Proforma Structure and Contents of Operation and Maintenance Manuals

Project Information

System Description

Equipment Schedule

Spare Parts Lists

Manufacturers’ Certificates/Guarantees/Warranties and Statutory Inspection Certificate

Safety Precautions for Operation and Maintenance

Operation Instructions

Maintenance

Particular Specification for Accepted Shop Drawings, As-built Drawings, Operational and Maintenance Manuals and Records Part I – Application of AutoCAD 2008 in Preparation of Drawings (a) ArchSD accepts CAD drawing files of AutoCAD Version 2008 to 2000 from the Contractor starting from 1 February 2008. The Contractor is free either to opt upgrading their AutoCAD version or NOT upgrading. (b) If the Contractor is not willing to upgrade their AutoCAD version, it can use the free tool provided by Autodesk to downgrade AutoCAD 2008 drawings issued by ArchSD to match its AutoCAD version currently used. It could still produce its CAD drawings in older versions but would not benefit from the new productivity features of new 2008 version. (c) The free tool provided by Autodesk is “DWG TrueView” (previous version known as TrueConvert) which could be downloaded from : [http://usa.autodesk.com/adsk/servlet/pc/item?siteID=123112&id=9078813](http://usa.autodesk.com/adsk/servlet/pc/item?siteID=123112&id=9078813) (d) The Autodesk “DWG TrueView” could convert AutoCAD Version 2008 files to Version 2007/2004/2000 files in one batch action. (e) For example, if the Contractor has AutoCAD Version 2004 software for production, it could convert ArchSD’s AutoCAD Version 2008 drawing files to Version 2004 drawing files for editing/processing and then submitting the Version 2004 drawing files to ArchSD. (f) To avoid incompatibility with lower version of AutoCAD, most of the new drafting features in AutoCAD Version 2008 will not be used in ArchSD’s CAD drafting practice. (g) In case some new drafting features used in AutoCAD Version 2008 DWG files are incompatible with lower version of AutoCAD, guidance notes will be attached to drawing files to be issued to the Contractor. Part II – Proforma Structure and Contents of Operation and Maintenance Manuals Contents of Operation and Maintenance Manuals Provide separate volume of Operation and Maintenance (O&M) Manuals for each installations/services/equipment :- 1. Project Information The project information shall include the following :- (a) Project title and site address; (b) Contract no., Contract title, Contractor/Subcontractor name, contact persons and telephones/faxes; and (c) Key Contract dates-starting date, Completion Date, the period between Completion and the defects date. 2. System Description Provide detailed description of the system/services/equipment installed, including the following :- (a) Type(s) of system(s) and equipment installed; (b) Locations ofthe system and major equipment, and what and where they serve; (c) Description of operation and function of the system and equipment; (d) Design criteria, design data and parameters; and (e) General operating conditions, expected performance, energy and resources consumption where applicable. 3. Equipment Schedule Provide a schedule of all items of equipment and plant stating the location, name, model no., manufacturer's serial or reference numbers, duties and performance data. 4. Spare Parts Lists This shall include recommendations from manufacturers/suppliers for spare parts with item description, quantity, unit rates and agents and stocking levels for the equipment and plant of the system. 5. Manufacturers’ Certificates/Guarantees/Warranties and Statutory Inspection Certificate This shall include manufacturers’ certificates such as factory test certificate, laboratory test reports, guarantees and warranties etc and any others statutory inspection certificates where required. Whilst photocopies may be allowed in the draft version, originals should be included in the final version of the manuals. 6. Safety Precautions for Operation and Maintenance Describe in this section the hazards and safety precautions of which the operation and maintenance staff need to be aware. These shall include the following :- (a) Any known feature or operational characteristics of the equipment or syste

FAQs

Which AutoCAD versions are accepted for shop drawings and when does the acceptance start?

Accepted CAD drawing files cover AutoCAD versions 2008 to 2000, starting from 1 February 2008. The contractor may upgrade or choose not to upgrade their AutoCAD version.

How can drawings in AutoCAD 2008 be converted to match a lower AutoCAD version?

Use Autodesk’s free tool DWG TrueView (previously known as TrueConvert) to downgrade AutoCAD 2008 drawings. It supports batch conversion from Version 2008 to Version 2007/2004/2000.

What sections must be included in the Operation and Maintenance manuals?

The manuals should be provided as separate volumes per installation/service/equipment and include project information, system description, equipment schedule, spare parts lists, manufacturers’ certificates/guarantees/warranties and statutory inspection certificates, safety precautions, operation instructions, and maintenance instructions.

Oct 23, 2026

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