OFFICE OF THE CITY ADMINISTRATIVE OFFICER - Analysis of Proposed Contract - $25,000 or Greater and Longer than Three Months

Sep 18, 2026

Uploaded by Stanford

Analysis of a proposed city contract for landscape and site services for the Japanese Garden at the Donald C. Tillman Water Reclamation Plant. The agreement, forwarded for the Mayor’s consideration with the attached City Administrative Officer report, is requested by the Board of Public Works for execution. The review covers contract purpose, term of three years with renewal options, cost ceiling of $3.5 million, funding source, contractor details, and compliance findings required by the Charter and municipal ordinances.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages88

Reading Time3 h 42 min

AccessFree to download

Analysis of Proposed Contract

Comments

Background

Contractor Selection Process

| 0150-09946-0000
TRANS MITTAL | | | | --- | --- | --- | | TO
The Council | DATE
JUL 1220 | COUNCILFILE NO.
1 | | FROM
The Mayor | | COUNCIL DISTRICT
All | | Letter of Agreement with Conejo Crest Landscape,Incorporated to Provide Japanese
Garden Landscape and Site Services at the Donald C.Tillman Reclamation Plant
Approved and forwarded for your consideration.
See the City Administrative Officer report attached.
(Ana Guerrero)
MAYOR
MAS:EMM:06130060t | | | CAO649-d Report From # OFFICE OF THE CITY ADMINISTRATIVE OFFICERAnalysis of Proposed Contract ($25,000 or Greater and Longer than Three Months) | To:
The Mayor | | Date:
07-02-13 | | | | C.D.No.
6 | CAO File No.:
0150-09946-0000 | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | Contracting Department/Bureau:
Public Works/Sanitation | | | | | | Contact:
Gene Greene,(818)766-8000 | | | | | | Reference;
Transmittal from the Board of Public Works dated February 11,2013;referred for report on February 12,2013. | | | | | | | | | | | | Purpose of Contract:To provide landscape and site services for the Japanese Garden at the Donald C.Tillman Water
Reclamation Plant. | | | | | | | | | | | | Type of Contract:(X)New contract ()Amendment | | | | Contract Term Dates:Three years with two one-year renewal
options for a total term of five years. | | | | | | | | Contract/Amendment Amount:$3,500,000
Proposed amount $3,500,000+Prior award(s)$0=Total $3,500,000 | | | | | | | | | | | | Source of funds:Sewer Construction and Maintenance Fund No.760 | | | | | | | | | | | | Name of Contractor:Conejo Crest Landscape,Incorporated
Address:16345 Hart Street,Van Nuys,CA 91406 | | | | | | | | | | | | | Yes | No | N/A* | | 8.Contractor has complied with: | | | Yes | No | N/A* | | 1.Council has approved the purpose | X | | | | a.Equal Employmt.Oppty./Affirm.Action | | | X | | | | 2.Appropriated funds are available | X | | | | b.Good Faith Effort Outreach** | | | X | | | | 3.Charter Section 1022 findings completed | X | | | | C.Equal Benefits Ordinance | | | X | | | | 4.Proposals have been requested | X | | | | d.Contractor Responsibility Ordinance | | | X | | | | 5.Risk Management review completed | X | | | | e.Slavery Disclosure Ordinance | | | X | | | | 6.Standard Provisions for City Contracts included | X | | | | f.Bidder Certification CEC Form 50 | | | X | | | | 7.Workforce that resides in the City:36% | *N/A=not applicable **Contracts over $100,000 | | | | | | | | | | ## COMMENTS The Board of Public Works(Board),on behalf of the Bureau of Sanitation(Bureau),is requestingauthority to execute a contract with Conejo Crest Landscape,Incorporated (Conejo)for the provisionof landscape and site services for the Japanese Garden at the Donald C.Tillman Water ReclamationPlant(DCT).The proposed term of the contract is for three years with two one-year renewal optionsfor a total term of five years.The cost ceiling is $3,500,000.In accordance with Los AngelesAdministrative Code Section 10.5(a),Council approval of the proposed contract is required becausethe term of the agreement exceeds three years. ## Background The Japanese Garden (Garden)was included as a mitigation measure required by the Army Corps ofEngineers when DCT was constructed in the Sepulveda Flood Basin(C.F.92-1404).The Garden ismaintained using reclaimed water produced by DCT.The Bureau operates the 6.5 acre Garden,incorporating traditional Japanese landscape elements to showcase various uses for reclaimed water.The Bureau maintains a public outreach program to educate the public about the wastewaterreclamation process and reuse potential,including education

FAQs

What is the purpose of the proposed contract?

To provide landscape and site services for the Japanese Garden at the Donald C. Tillman Water Reclamation Plant.

How long is the contract term, and how can it be extended?

The proposed term is three years, with two one-year renewal options for a total term of five years.

Why did the City decide to contract out the maintenance services?

The analysis states it is more economical and operationally effective to contract for all maintenance services, supported by prior economic findings and updated determinations due to economic changes.

Sep 18, 2026

Uploaded by Stanford