NONCOMPULSORY BRIEFING SESSION HELD VIRTUALLY - MICROSOFT TEAMS - Tender Number DBE 196

Oct 19, 2026

Uploaded by Ophelia

Noncompulsory briefing minutes document the Microsoft Teams session dated 10 July 2024 (10:00–11:00) for Tender DBE 196. The Department of Basic Education explains the appointment of a service provider or consortium to produce Braille, enlarged, and audio-version question papers for the National Senior Certificate and Senior Certificate examinations. Key tender submission rules are covered, including hard-copy only, closing details, tender box location, and how questions are consolidated and published on the e-Tender portal. The record also includes Q&A on audio media (CDs vs memory sticks), font-size inclusion for large print, Braille paper type counts, and courier submission responsibilities.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages5

Reading Time13 min

AccessFree to download

Welcome and introduction

Bid presentation (TORs)

Supply chain management (SCM) matters

Questions raised and responses provided during the briefing session

NONCOMPULSORY BRIEFING SESSION HELD VIRTUALLY – MICROSOFT TEAMS DATE: 10 JULY 2024 TIME: 10:00 to 11:00 TENDER NUMBER: DBE 196 DESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERS WITH PROFESSIONAL AND TECHNICAL EXPERTISE TO BRAILLE, ENLARGE AND AUDIO-VERSION QUESTION PAPERS FOR THE NATIONAL SENIOR CERTIFICATE AND SENIOR CERTIFICATE EXAMINATIONS. 1. WELCOME AND INTRODUCTION Ms Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Mr R Legodi, Ms N Banda,(Supply Chain Management) Ms P Ogunbanjo , and Mr C Thurston (Project Management Team) . She gave the Bidders an opportunity to introduce themselves (indicating the individual’s name/s and the name of the company or organisation one was representing. 2. BID PRESENTATION Presentation of the Terms of Reference (TORs) by Ms P Ogunbanjo. 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: a. The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the Bidders’ proposal/s. b. The tender is closing on 22 July 2024 at 11:00 . A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE. The Tender box is situated on the right side before accessing the door to the reception; and is clearly marked “TENDER BOX”. With regard to the submission of bigger documents, the reception will call the SCM officials who would register your document/s in the Register for receiving the tender documents. c. The bids must be submitted as hard copies, no emailed documents will be accepted. d. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.etenders.gov.za](www.etenders.gov.za) ) e-Tender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarity seeking questions regarding the bid until at least twelve (12) days before the tender closing date. The questions should be directed [to](to Tenders@dbe.gov.za. When)[ ](to Tenders@dbe.gov.za. When)[Tenders@dbe.gov.za.](to Tenders@dbe.gov.za. When)[ When](to Tenders@dbe.gov.za. When) asking questions, quote the tender number as reference in order to easily locate the questions. e. Bidders must read the following requirements carefully as listed in the bid document and comply/ respond as required: 􀁸 Mandatory Requirements; 􀁸 Non-Mandatory Requirements; and 􀁸 SBD1 form including Part B, paragraph 2. f. Bidders must fully complete, sign and submit (with their bid document) the SBD Forms which were uploaded by the Department with the tender document. Alteration or re-typing of the SBD Forms is not allowed and will lead to the disqualification of the bid submitted. 4. QUESTIONS RAISED AND RESPONSES PROVIDED DURING THE BRIEFING SESSION | No. | Question | Response/ clarity | | --- | --- | --- | | 1. | It was mentioned that for the audio, the DBE can request either audio CDs or memory sticks. Clarity was sought regarding the memory sticks if Bidders would have their USB ports disabled; would the DBE provide permission to activate the USB ports in the Examination Room or Security Room? | Yes, it could be CDs or memory sticks. The reason for that is because provinces are moving towards that, so the DBE is stating that requirement upfront. If there is a need for any material to be brought in memory sticks instead of CDs; the DBE would give permission for those ports to be enabled during production of that material; if needed. The security features would also be considered. | | 2. | Are all the font sizes for large print included in the number of papers , 60 papers for May and 90 papers for November? Are the different font sizes from 14 to 26 included in the 60 papers for May and 90 papers for November. | Yes, if

FAQs

Is attendance at the briefing session mandatory for DBE 196?

No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.

What are the tender submission requirements for DBE 196?

Bids must be submitted as hard copies only; no emailed documents are accepted. Late bids submitted after 11:00 on 22 July 2024 will not be accepted.

For audio versions, can the DBE request CDs or memory sticks?

Yes. The DBE can request either audio CDs or memory sticks, and permission to enable USB ports may be granted during production if materials are provided on memory sticks.

Oct 19, 2026

Uploaded by Ophelia