NON-COMPULSORY BRIEFING SESSION - TENDER NUMBER DBE201 - CodING AND ROBOTICS CURRICULUM AND ASSESSMENT POLICY STATEMENT (Grades R-9)

Oct 19, 2026

Uploaded by Ophelia

Non-compulsory briefing session minutes held via MS Teams on 21 February 2025 (10:00–11:00) for tender DBE201. The Department of Basic Education explains the appointment of a service provider (or consortium) to print, package, and deliver the Coding and Robotics Curriculum and Assessment Policy Statement for Grades R–9 for three months. The document records guidance on attendance non-disqualification, bid closing on 11 March 2025 at 11:00, hard-copy submission rules, register and tender box location, and how clarification questions and consolidated responses will be published. It also captures bidder Q&A on subcontracting, conflicts of interest, SBD form requirements, tax numbers, and reference letter scoring.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages7

Reading Time18 min

AccessFree to download

1. Welcome and introduction

2. Bid presentation

3. Supply chain management (SCM) matters

4. Questions raised and responses provided during the briefing session

NON-COMPULSORY BRIEFING SESSION – MS TEAMS DATE: 21 February 2025 TIME: 10:00 to 11:00 TENDER NUMBER DBE201 DESCRIPTION: Appointment of a service provider or a consortium of service providers with the expertise for printing, packaging and delivering of the Coding and Robotics Curriculum and Assessment Policy Statement document for Grades R-9 for a period of three months. 1. WELCOME AND INTRODUCTION Ms N Metula: • welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Ms N Banda , and Mr R Legodi (Supply Chain Management) and Mr C Jones and Dr N Mothobi (Project Managers) . • Stated that Ms M Ntloana also from the SCM might be joining the meeting; she is still held up in another meeting. • She gave the bidders an opportunity to introduce themselves (indicating the individual’s names and the name of the company/ organisation one is presenting) . 2. BID PRESENTATION Mr Jones introduced Ms K Swafo and Ms P Marule from the Project Management’s side and did the presentation of the Terms of Reference (TORs) . 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: • The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the bidders’ proposal(s) . • The tender is closing on 11 March 2025 at 11:00 . A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE. The tender box is situated on the right-hand side before accessing the main entrance (from the gate) to the reception; and is clearly marked “TENDERS”. With regard to the submission of bigger documents, reception will call the SCM officials who would register the document (s) in the Register for receiving the tender documents. • Bids must be submitted as hard copies; electronic/ emailed submissions will not be accepted by the DBE. • An original bid proposal/ document will suffice, there is no need for copies as well. • The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.education.gov.za](www.education.gov.za) ), eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarity seeking questions regarding the bid until 12 days before the tender closes. Make a reference to a tender number when raising a question regarding that tender. The questions should be directed [to](to tenders@dbe.gov.za)[ ](to tenders@dbe.gov.za)[tenders@dbe.gov.za](to tenders@dbe.gov.za). • Bidders must read Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. Also see the tax requirements listed on SBD1, Part B. Below the table it is stated that “Failure to provide/ or comply with any of the above particulars may render the bid invalid. • Bidders must fully complete, sign and submit (with their bid document) the SBD forms which were uploaded with this tender document by the Department. Alteration or re-typing of the SBD forms is not allowed and will lead to the disqualification of the bid submitted. 4. QUESTIONS RAISED AND RESPONSES PROVIDED DURING THE BRIEFING SESSION | No. | Question raised | Response/ clarity | | --- | --- | --- | | 1. | The DBE is looking for the details of the subcontracting companies and at the same time, you have got preferential points on black women and black companies. After COVID, most of the black companies were really affected and obviously, Bidders would like to subcontract and are fully aware that most of the big companies are going to compete. There could be a problem whereby the Bidder submits the name of the company that is also bidding; when Bidders are supposed to bid, they cannot bid because the big company is bidding; will that not be colluding? | • If the bidding company wants to submit the name of the sub

FAQs

Is attendance at the briefing session mandatory for tender DBE201?

No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.

What are the key submission requirements for bids under DBE201?

Bids must be submitted as hard copies; electronic or emailed submissions are not accepted. An original bid proposal/document is sufficient, and there is no need for copies.

How should bidders handle subcontracting and conflicts of interest?

If a bidder submits the subcontracting company’s name, it assumes the bidder has discussed it with that subcontract company and that the subcontract company will not bid. If a person is subcontracted and also decides to bid, it creates a conflict of interest because the same bidder appears in different documents.

Oct 19, 2026

Uploaded by Ophelia