NON-COMPULSORY BRIEFING SESSION - MS TEAMS - TENDER NUMBER DBE213 - 16 JULY 2026

Oct 19, 2026

Non-compulsory MS Teams briefing session minutes for Tender DBE213 (date 16 July 2026, 10:00–11:00) covering the appointment of a service provider or consortium to print, pack, distribute, and collect the 2026 systemic evaluation material across nine provinces and store it centrally. The briefing explains bid submission rules, closing time (03 August 2026 at 11:00), hard-copy requirements, and how clarifications and responses will be consolidated and uploaded. Q&A addresses delivery/collection workflow, storage, packing granularity per sampled school, and award timing based on project timeframes.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages8

Reading Time20 min

AccessFree to download

Welcome and Introduction

Bid Presentation

Supply Chain Management (SCM) Matters

Questions Raised and Responses Provided

NON-COMPULSORY BRIEFING SESSION – MS TEAMS DATE: 16 JULY 2026 TIME: 10:00 to 11:00 TENDER NUMBER DBE213 DESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER OR CONSORTIUM OF SERVICE PROVIDERS WITH PROFESSIONAL AND TECHNICAL EXPERTISE TO PRINT, PACK, DISTRIBUTE, AND COLLECT THE 2026 SYSTEMIC EVALUATION MATERIAL IN NINE PROVINCES AND STORE AT A CENTRAL FACILITY 1. WELCOME AND INTRODUCTION Ms N Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team: Mr R Legodi, Mr N Banda , Mr R Mabilo (Supply Chain Management) , Ms D Mathebe and Dr Chetty (Project Managers) . Bidders were advised to introduce themselves on the Chat to save time. 2. BID PRESENTATION Presentation of the Terms of Reference (TORs) by Ms Mathebe. After the presentation Dr Chetty emphasized that although they had made a presentation for increased understanding; the TORs remain the official source document that the bidders must consider while structuring their bids. 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: a. The briefing session is non-compulsory as indicated in the advert and tender document. Non-attendance to the briefing session does not lead to the disqualification of the bidders’ proposal/s. b. The tender is closing on 03 August 2026 at 11:00 . Any bid submitted after 11:00 will be considered late and will not be accepted by the DBE. The tender box is situated on the right-hand side before accessing the main entrance (from the gate) to the reception and is clearly marked “TENDERS”. With regard to the submission of larger documents, reception will call the SCM officials, who will register the document (s) in the Register for receiving tender documents. c. Bids must be submitted as hard copies; the DBE will not accept electronic/ emailed submissions. d. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded as Briefing Session Minutes on the Department’s website ([www.education.gov.za](www.education.gov.za) ), and theeTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ), where the tender advert and documents are published. The presentation will also be published. Bidders could forward their clarity-seeking questions regarding the bid until 12 days before the tender closes. Make a reference to a tender number when raising a question regarding that tender. The questions should be directed [to](to tenders@dbe.gov.za)[ ](to tenders@dbe.gov.za)[tenders@dbe.gov.za](to tenders@dbe.gov.za) e. Bidders must read Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. Also see the tax requirements listed on SBD1, Part B. Below the table , it is stated that “Failure to provide/ or comply with any of the above particulars may render the bid invalid. f. Bidders must fully complete, sign , and submit the SBD forms (with their bid document) , which were uploaded with this tender document by the Department. Alteration or retyping of the SBD forms is not allowed and will result in the disqualification of the submitted bid. 4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session) | No. | Question | Response/ clarity | | --- | --- | --- | | 1. | Clarification was sought regarding the requirement for collection. In the tender document, specific delivery addresses were listed for where items were to be dropped off and for the collection points. Does it mean that bidders would store the items in their own warehouses, then deliver them to the designated collection points, and still drop them off at schools? | The process works as follows:
The service provider would print and pack the materials. Before delivery takes place, the materials would be stored in their own warehouse or storage facility. The delivery addresses provided in Table 5.1 are where the material would be dropped off, not at schools. There will be another process (outside this

FAQs

Is attendance at the DBE213 briefing session compulsory, and does non-attendance disqualify bidders?

The briefing session is non-compulsory. Non-attendance does not lead to disqualification of bidders’ proposals.

What is the tender closing deadline and how must bids be submitted?

The tender closes on 03 August 2026 at 11:00. Bids must be submitted as hard copies; electronic or emailed submissions are not accepted.

How does the delivery and collection process work for the printed and packed materials?

The service provider prints and packs, stores materials in its own warehouse before delivery, drops material at designated delivery addresses (not schools), and uses the same address for collection.

Oct 19, 2026

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