NON COMPULSORY BRIEFING SESSION HELD VIRTUALLY - MICROSOFT TEAMS - TENDER NUMBER DBE172 - 21 SEPTEMBER 2021

Oct 19, 2026

Uploaded by Callum

Non-compulsory virtual briefing session notes for the Microsoft Teams meeting on 21 September 2021, covering tender number DBE172. The briefing explains the appointment of a service provider or consortium for print, package, warehouse, and distribute EGRA toolkits. It outlines key procurement rules: no disqualification for non-attendance, the tender closing deadline of 07 October 2021 at 11:00, written clarity questions to Tenders@dbe.gov.za, and mandatory requirements in the TORs. Q&A includes access to distribution lists, downloading bid documents from eTender portals, submission method requirements, and EGRA toolkit delivery responsibilities.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages5

Reading Time13 min

AccessFree to download

Welcome and Introduction

Bid Presentation

Supply Chain Management (SCM) Matters

Questions Raised and Responses Provided (During the Briefing Session)

Conclusion

Questions Raised (After the Briefing Session) and Responses Provided

NON COMPULSORY BRIEFING SESSION HELD VIRTUALLY – MICROSOFT TEAMS DATE: 21 SEPTEMBER 2021 TIME: 10:00 to 11:00 TENDER NUMBER DBE172 DESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERS FOR PRINT, PACKAGE, WAREHOUSE AND DISTRIBUTE THE EARLY GRADE READING ASSESSMENT (EGRA) TOOLKITS. 1. WELCOME AND INTRODUCTION Ms Thebe welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Mr Moukangwe , Mr Banda (Assistant Director in SCM) and Ms Modiba (Project Manager) . After the introduction of DBE officials, the Chairperson requested the Project Manager to present the project to the bidders. 2. BID PRESENTATION Presentation of the Terms of Reference (TORs) by Ms Modiba; she went through the ToRs. 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: 􀁸 The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the Bidders’ proposal/s. 􀁸 The tender is closing on 07 October 2021 at 11:00 . A bid which is submitted after 11:00 will be regarded as late andwill not be accepted by the DBE. 􀁸 Bidders can still forward the clarity seeking questions regarding the bid , and the closing date for submission of the questions is seven days before the closing of the bid. The questions should be directed to [Tenders@dbe.gov.za](Tenders@dbe.gov.za) ; it was emphasised that questions must be submitted in written format. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the eTenders; there will be no direct email which will be sent to any bidder. 􀁸 Bidders must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required, failure to comply will result in the bid being disqualified. 4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session) | No. | Question raised | Response/ clarity | | --- | --- | --- | | 1. | Service Provider/s enquired about how they can access the distribution list across the country. | The distribution list will be uploaded on the eTender Portals in order for everyone to download it, including those bidders who did not attend the Briefing Session. | | 2. | Is the tender document available to download on the e-tender portal as I tried the other day and the site was closed? | Yes, the tender documents are available on eTender Portal and the Department of Basic Education website. | | 3. | Will it be possible to get the quantity per language and grams if possible? | That information will be made available as well. | | 4 | Should the submission be hand delivered or emailed? | All the submission must be hand delivered to the department as per address stated on the tender document. | 5. CONCLUSION Bidders were reminded: 􀁸 To be mindful of the tender closing date as indicated in the Tender advert. 􀁸 That they can still ask questions until seven days before the closing of tender; questions should be in written format and directed [to](to Tenders@dbe.gov.za)[ ](to Tenders@dbe.gov.za)[Tenders@dbe.gov.za](to Tenders@dbe.gov.za). Ms Thebe thanked the Bidders for attending the briefing session and wished them well with the preparation and submission of their bids. The session was adjourned at 11:11 . 6. QUESTIONS RAISED (after the briefing session) AND RESPONSES PROVIDED | No. | Question raised | Response/ clarity | | --- | --- | --- | | 1. | I am trying to access the bid document on the link and by clicking on the file and it comes up with an error message | The bid document can be downloaded on eTender Portal or Department of Basic Education by following the below stated steps:
􀁸 Go to [www.etenders.gov.za](www.etenders.gov.za)
􀁸 Click on “Browse Opportunities”
􀁸 Click on “Current Advertise”
􀁸 Click on “Advance Search”
􀁸 On the Organ of State select “Basic Education”and on Te

FAQs

Is the briefing session mandatory, and does non-attendance affect the bid submission?

The session is non-compulsory as stated in the tender advert. Non-attendance does not lead to disqualification of the bidder’s proposal(s).

When does the tender close, and what happens to late submissions?

The tender closes on 07 October 2021 at 11:00. Any bid submitted after 11:00 is considered late and will not be accepted by the Department of Basic Education.

How can bidders download the tender documents from the eTender portal and/or DBE website?

Bidders can download documents from eTender by using Browse Opportunities, Current Advertise, Advance Search, applying filters for Basic Education and Request for Proposal, then opening the tender entry. They can also access the bid documents via the DBE website under Quick Links, Tender bulletin, Advertised tenders, and Bid documents.

Oct 19, 2026

Uploaded by Callum