NON-COMPULSORY BRIEFING SESSION - DBE 176 - Tenders for Printing, Storage, Packaging and Distribution of Workbooks

Oct 19, 2026

Uploaded by Terk

Non-compulsory briefing session minutes document the Department of Basic Education (DBE) tender DBE 176 for appointment of a service provider or consortium to handle printing, storage, packaging, and distribution of workbooks for three years, with an option to extend for two more years. The agenda covers welcome, an overview of amendments to the TORs, SCM instructions including revised bid closing to 10 January 2022, and bid enquiry timelines. It also records questions and DBE responses clarifying revised tender forms and submission expectations, including confidential handling and terminology around guarantees and assurances.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages5

Reading Time13 min

AccessFree to download

WELCOME AND INTRODUCTION

PRESENTATION OF THE AMENDMENTS MADE ON THE TERMS OF REFERENCE

SUPPLY CHAIN MANAGEMENT (SCM) MATTERS

QUESTIONS RAISED AND RESPONSES PROVIDED

NON-COMPULSORY BRIEFING SESSION DATE: 14 DECEMBER 2021 TIME: 11:00 to 12:00 TENDER NUMBER DBE 176 DESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERS FOR PRINTING, STORAGE, PACKAGING AND DISTRIBUTION OF WORKBOOKS FOR THE DEPARTMENT OF BASIC EDUCATION FORA PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR ANOTHER TWO (2) YEARS 1. WELCOME AND INTRODUCTION Ms Thebe welcomed everyone and introduced herself and the DBE team as follows: Mr M Tshitema, Mr S Sibiya (Project Management), Mr D Moukangwe, Ms L Ledwaba, and Ms N Metula (Supply Chain Management) . She indicated that the Department is having a non-compulsory briefing session for the tender: Appointment of a service provider or a consortium of service providers for printing, storage, packaging and distribution of workbooks for the Department of Basic Education for a period of three (3) years with an option to extend for another two (2) years. The reason the Department is having this noncompulsory briefing session is because there were amendments effected on the initial Terms of Reference (TORs) and the potential Bidders would be briefed on those amendments. 2. PRESENTATION OF THE AMENDMENTS MADE ON THE TERMS OF REFERENCE Mr Sibiya indicated that there was a briefing session on 29 November 2021 and there were questions of which the Department responded to during the briefing session and subsequently responded to those questions the Department could not respond to during the briefing session. Those questions and answers were uploaded on the websites. Furthermore, the Department received written questions which were also responded to and uploaded on the websites. He indicated that for ease of reference the “Summary of the amendments to the TOR” was developed. He presented the Summary of the amendments to the TORs. He indicated that the DBE has since received a letter from one potential Bidder where clarity was required in terms of the sub criteria that carries 90% within themselves. 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: • The closing date for the bid has been revised to close on 10 January 2022 at 11:00 . Bidders must ensure that they submit their bids on time. • Bidders should forward all their enquiries related to this bid to the email provided ([Tenders@dbe.gov.za](Tenders@dbe.gov.za)). Enquiries must be in writing and the last date of taking questions is at least seven days before the closing date. Bidders must ensure that they send their questions on time so that the Department is able to consolidate all the enquiries, respond to and upload them on the DBE website and the eTender Portal. As indicated earlier by Mr Sibiya, other enquiries that were received during the last briefing session and those that were received in-writing after the briefing session have been responded to and uploaded on the eTender Portal and DBE website. 4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session) | No. |
Question raised |
Response/ clarity | | --- | --- | --- | | 1. | a. Would there be an amendment to the SBD1?
b. Would the closing date on Annexure B be amended to the new closing date as well?
In terms of paragraph 5.1, there is a request for the SBD3.1 but the SBD3.1 was not provided in the tender documents; will it be required or the Annexure B is replacing the SBD3.1 | a. The SBD1 form will be revised to reflect the current closing date. The revised SBD1 form will be uploaded on the DBE website and eTender Publication Portal.
b. The SBD3.1 has been replaced by Annexure B. The closing date on the currently uploaded Annexure B was amended to reflect the closing date of 10 January 2022. | | 2. | Is the extension of the tender not going to result to the delay in the appointment of the service provider which might impact the critical dates in terms of the project plan because there are critical items like ordering of the paper which a service provider must c

FAQs

What is tender DBE 176 for?

It is for the appointment of a service provider or consortium to print, store, package, and distribute workbooks for the Department of Basic Education for three years, with an option to extend for another two years.

What was changed regarding the bid closing date?

The closing date was revised to 10 January 2022 at 11:00, and bidders must submit on time.

How should bidders submit enquiries and by when?

Enquiries must be forwarded in writing to the provided email address, and the last date for taking questions is at least seven days before the closing date so the DBE can consolidate and respond.

Oct 19, 2026

Uploaded by Terk