MEDICAL and FAMILY-RELATED LEAVES - Leave Type and Duration - Request Process - Pay Status

Oct 2, 2026

Uploaded by Logic

Medical and family-related leave guidelines define multiple leave types, eligibility purposes, duration limits, and the associated request and approval workflow. The document specifies short-term leave for illness, childbirth or adoption-related care, emergencies, and immigration appointments, including paid versus unpaid status by employee category. Long-term leave outlines eligibility for pregnancy, serious health conditions, and parental bonding, with notice requirements, required forms, departmental routing, and return-to-work certification. It also covers pregnancy disability leave durations and pay treatment.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages3

Reading Time8 min

AccessFree to download

Medical and family-related leaves

Short-term leave

Long-term leave

Pregnancy disability

Non-medical leaves

Bereavement

Military

Other leaves

Jury duty

Reproductive loss

| MEDICAL and FAMILY-RELATED LEAVES | | | | --- | --- | --- | | LEAVE TYPE AND DURATION | REQUEST PROCESS | PAY STATUS | | SHORT-TERM LEAVE
For the purposes of:
▪ Personal illness and/or disability;
▪ Birth, adoption, or care of a child or family member1;
▪ Family emergencies; or
▪ Immigration appointments and/or hearings2.
3 days per academic semester for salaried employees3. Additional time off may be granted atthe discretion of the Hiring Department but not to exceed the appointment end date. | The employee shall submit a written request for leave/extension of leave to their Supervisor in a timely manner, but no less than 1 working day in advance of the anticipated leave date, unless the leave is for an unanticipated personal/family illness or bereavement.
The written request must contain the reason for the leave, the expected duration, and any supporting documentation as appropriate to the leave type.
Leave approval and administration is at the department level. | 􀂖 3 days of paid leave for salaried employees.
􀂖 Unpaid for hourly employees (Readers and Tutors) .
􀂖 Unpaid for additional time off – for all employees. | | LONG-TERM LEAVE –for salaried employees only
For the purposes of following:
▪ Pregnancy, childbirth or related medical conditions prior to, during and after childbirth4;
▪ The employee’s own serious health condition5, care of a family member who has a serious health condition; or
▪ To care for and bond with a newborn child or a child placed with the employee for adoption or foster care.6
Up to 8 weeks of paid leave in an academic year. Additional time off may be granted at the discretion of the Hiring Department but not to exceed the appointment end date. | The employee shall notify their Supervisor at a minimum of 30 calendar days in advance of the anticipated begin date or as soon as possible, if the leave is unforeseeable.
The employee completes and submits the following leave request documents to the Hiring Department for review and approval:
• Leave of Absence Request Form
• Certification of Healthcare Provider
􀂖 For employee’s pregnancy disability
􀂖 For employee’s serious health condition
• Declaration of Relationship:
􀂖 For the care of a family member or to care for newborn/placed child (Parental Leave)
• The Hiring Department will route the Leave Request Form to Dean’s Office/VCR for review, if applicable.
• Dean’s Office/VCR:
a) Reviews the leave request form, and notifies Hiring Department
b) Hiring Department notifies the employee, Graduate Advisors and Grad Division of the approved leave, as applicable
c) Department submits approved Leave of Absence Request form and applicable BRS leave request form to Berkeley Regional Services for processing and entry into UCPath.
Note: Employees returning to work from leave due to pregnancy, childbirth, or related medical condition, or serious health condition will be provided the Return to Work Certification Form, to be completed by the Primary Care Provider, and return to the Hiring Department prior to the return work date for updating in UCPath.
Leave approval and administration is delegated to the dean’s office/or may be delegated further. | 􀂖 Paid-Up to 8 weeks per academic year regardless of the number of qualifying events.
NOTE: Academic Year refers to the start of Fall Semester through the end of Summer.
􀂖 Unpaid for additional time off. | | PREGNANCY DISABILITY
For pregnancy and/or reasonable accommodation for pregnancy disability, childbirth, and related medical conditions.7
Up to 4 months in a 12-month period but not to exceed the employee’s appointment enddate. | | Pregnancy Disability leave is normally unpaid. The Hiring Department continues to pay the employee’s University-sponsored health insurance for the duration of the approved leave. | | NON-MEDICAL LEAVES | | | | | --- | --- | --- | --- | | LEAVE TYPE AND DURATION | | REQUEST PRO

FAQs

What information must employees include when requesting medical or family-related leave?

Employees must submit a written request to their Supervisor in a timely manner (at least 1 working day in advance, unless the leave is unforeseeable due to illness or bereavement). The request must state the reason, expected duration, and supporting documentation as appropriate.

How is pay handled for short-term leave for salaried versus hourly employees?

Short-term leave provides up to 3 days of paid leave for salaried employees. For hourly employees (Readers and Tutors), the leave is unpaid, and additional time off is unpaid for all employees.

What documents are required for long-term leave for salaried employees?

Employees must notify their Supervisor with at least 30 days’ advance notice (or as soon as possible if unforeseeable) and submit leave request documents to the Hiring Department, including a Leave of Absence Request Form and Certification of Healthcare Provider. The process may also require a Declaration of Relationship for parental leave.

Oct 2, 2026

Uploaded by Logic