Meal Plan Accommodation Request Policy - Section 5.13 - Eligibility, Application, and Review Process

Sep 29, 2026

Uploaded by Theodore

Meal Plan Accommodation Request Policy defines how Xavier University students with documented disabilities may request a waiver or modification to the mandatory university meal plan when disability-related dietary needs cannot be reasonably and safely met by University Dining Services. The policy outlines a non-discrimination commitment, eligibility requirements tied to ADA and Section 504, and the application steps including registration with accessibility services, submission of a specific request form, and provision of current medical documentation. It also describes an interactive process and a review decision framework covering accommodation, partial modification, or full waiver.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages4

Reading Time10 min

AccessFree to download

Meal Plan Accommodation Request Policy

Non-Discrimination Statement

Policy Statement & Purpose

Scope

Eligibility Criteria for Meal Plan Accommodation

Application Procedure

Review and Decision Process

Effective: May 13, 2025 Last Updated: May 13, 2025 Last Review: May 13, 2025 Responsible University Office: Office of Ignatian Belonging Responsible Executive: Vice President of Ignatian Belonging Scope: Students Meal Plan Accommodation Request Policy A. NON-DISCRIMINATION STATEMENT Xavier University is committed to promoting, maintaining and providing an inclusive and equitable environment reflective of our Jesuit Catholic identity. Xavier University does not discriminate in admission, educational opportunity, employment, programming or events based upon race, color, religion, sex, age, marital status, sexual orientation, gender identity, disability, military status, parental status, or any other characteristic protected by applicable law. At Xavier, we are committed to radical care of the whole person; discrimination and harassment violates this principle and will not be tolerated. Nothing in this statement shall require Xavier University to act in a manner contrary to the beliefs and teachings of our Catholic faith and Jesuit traditions or to diminish its rights as a religious organization. B. Policy Statement & Purpose Xavier University is committed to providing equal access to its programs and services for all qualified students, including university dining facilities. In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act, the University provides reasonable accommodations to students with documented disabilities. This policy outlines the process for requesting a waiver from, or modification to, the mandatory university meal plan requirement based on a documented disabilityrelated dietary need that cannot be reasonably accommodated by University Dining Services. C. Scope This policy applies to all students who are required by university housing contracts or policies to participate in a university meal plan and who are seeking an accommodation due to a documented disability. D. Eligibility Criteria for Meal Plan Accommodation A student may be eligible for a meal plan waiver or modification if all the following are met: 1. The student has a documented disability (e.g., severe food allergies, celiac disease, metabolic disorders, gastrointestinal conditions) with specific dietary requirements. 2. The student has registered with the Office of Accessibility Services. 3. The required documentation clearly supports the need for an accommodation and specifies the dietary restrictions. 4. University Dining Services and Auxiliary Services, after consultation with the student and the Office of Accessibility Services, determines that the student's specific, documented dietary needs cannot be reasonably and safely met through available dining options, specialized meal preparation, or modifications within the existing meal plan structure. Note: Personal dietary preferences (e.g., veganism, vegetarianism, unless part of a documented disability), financial constraints, or convenience are not considered grounds for a disability-related meal plan accommodation under this specific policy, although the University may have separate processes or resources to address these concerns. Dining Services can accommodate common dietary needs like vegetarianism, veganism, and common allergens. E. Application Procedure Students seeking a meal plan accommodation must complete the following steps, preferably well in advance of the semester start date: • Step 1: Register with Accessibility & Disability Resources (ADR): If not already registered, the student must register with ADR and provide documentation of their disability according to ADR guidelines. • Step 2: Submit Meal Plan Accommodation Request Form: The student must complete and submit the specific "Meal Plan Accommodation Request Form" (available from the ADR or university website) to ADR. • Step 3: Provide Supporting Medical Documentation: Along with the request form, the student must provide current,

FAQs

What is the purpose of the meal plan accommodation policy?

The policy provides a process for students with documented disabilities to request a waiver or modification to the mandatory university meal plan when dining services cannot reasonably accommodate disability-related dietary needs safely.

Who is eligible to request a meal plan waiver or modification?

Students required to participate in a university meal plan through housing contracts or policies may be eligible if they have a documented disability, have registered with the Office of Accessibility Services, and their documentation supports specific dietary restrictions.

What happens during the review and decision process?

ADR reviews the request and medical documentation and consults with University Dining Services to assess whether dining can meet the documented needs. The outcome may include dining accommodations, a partial waiver/modification such as a reduced plan, or a full waiver when safe and reasonable accommodation is not possible.

Sep 29, 2026

Uploaded by Theodore