MANAGING OFFICERS IN YOUR GROUP - How to manage EngageXU officers

Sep 29, 2026

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Managing officers in EngageXU starts by identifying officers as users with editing authority for a group, including both student officers and advisors. After signing in with Xavier credentials, navigate to My Groups, open the group Dashboard, and select Officers. Add missing officers via +Add Officer, update titles through the Position dropdown or Custom Position, and ensure Active Officer and Main Contact boxes are correctly checked. Configure officer permissions per user and keep Manage Officers Settings enabled for President and Advisor.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages2

Reading Time5 min

AccessFree to download

Managing officers in EngageXU

Add officers and update roles

Set active status, main contact, visibility, and permissions

MANAGING OFFICERS IN YOUR GROUP It is helpful to note that an Officer for a group in EngageXU is anyone who has editing authority foryour group – so these would include both students officers but also advisors. [1. Go to](1. Go to xavier.edu/engagexu)[ ](1. Go to xavier.edu/engagexu)[xavier.edu/engagexu](1. Go to xavier.edu/engagexu) and click on Sign In. Click on the Xavier University Login button and use Xavier credentials to log in. 2. Click on My Groups on the menu on the left side of your screen. Select the student organization where you wish to manage officer settings. Then, click on Dashboard on the left menu and select Officers. 3. If the person is not currently listed as an Officer, click +Add Officer and begin typing in their full name and wait for the system to suggest the user to select. 4. To change an officer’s title, you have a couple of options. Click the Position dropdown to select between President, Vice President, Treasurer, Officer and Advisor. Under Custom Position , you can rename the role that the officer holds. For example, Alternative Breaks refers to their Treasurer as Financial Chair. If you have positions other than President, VP, Treasurer and Advisor, those can be named as Custom. 5. Be sure that active officers have the Active Officer box checked. Your Main Contact will most likely be the President of your organization. Please confirm and check that box as well. We encourage you to keep Visible Publicly checked so that visitors to your group’s page can see who the officers/contacts are for the group. 6. Officer Permissions can be customized for each user. The Manage Officers Settings box should remain checked at all times for the President and Advisor. An example would be that a Treasurer should likely have Manage Money, Process Refunds, and Manage Stores. A Secretary may want access to Send Emails depending on how responsibilities and roles are divided among officers. More info at [https://help.campusgroups.com/en/articles/1106023-group-officer-overview](https://help.campusgroups.com/en/articles/1106023-group-officer-overview)

FAQs

Who counts as an officer in EngageXU groups?

An officer is anyone with editing authority for the group, including student officers and advisors.

How do you add a person who is not listed as an officer yet?

In the Officers section, click +Add Officer, type the person’s full name, and select the suggested user from the system.

How can officer titles and permissions be changed?

Change titles using the Position dropdown (President, Vice President, Treasurer, Officer, Advisor) or use Custom Position to rename roles. Then customize Officer Permissions per user, including money/refunds/stores for a Treasurer and email access when appropriate.

Sep 29, 2026

Upload by Bintang