Managing for Results in America’s Great City Schools - Results from Fiscal Year 2022-23 - A Report of the Performance Measurement and Benchmarking Project - October 2 024

Oct 15, 2026

Uploaded by Callum

Managing for Results in America’s Great City Schools presents fiscal year 2022–23 performance measurement and benchmarking results across multiple operational domains. The report organizes metrics for accounts payable, invoice processing and payments, cash management, treasury earnings and staffing costs, compensation and payroll processing accuracy, and financial management including debt ratios and fund balance. It further benchmarks grants management, procurement efficiency and savings, warehouse and risk costs, food services participation and meal economics, maintenance and operations workload and utilities, safety and security incidents, and transportation and human resources outcomes such as teacher retention.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages190

Reading Time7 h 59 min

AccessFree to download

Introduction

Accounts Payable

Cash Management

Compensation

Financial Management

Grants Management

Procurement

Risk Management

Food Services

Maintenance & Operations

Safety & Security

Transportation

Human Resources

| Managing for Results in America’s Great City Schools
RESULTS FROM FISCAL YEAR 2022-23
| | | --- | --- | | | | | A REPORT OF THE PERFORMANCE MEASUREMENT AND BENCHMARKING PROJECT
OCTOBER 2 02 4 | | Copyright © 2006-2024 TABLE OF CONTENTS Introduction 1 Accounts Payable 5 AP Cost per 100K Revenue 6 AP Cost per Invoice 7 Invoices-Days to Process 8 Invoices Processed per FTE per Month 9 Invoices Past Due at Time of Payment 10 Payments Voided 11 Cash Management 13 Cash Flow-Short-Term Loans per $100K Revenue 14 Investment Earnings per $100K Revenue 15 Investment Earnings as Percent of Cash/Investment Equity 16 Cash/Investment Equity per $100K Revenue 17 Treasury Staffing Cost per $100K Revenue 18 Compensation 19 Pay Checks Processed per FTE per Month 20 Payroll Cost per $100K Spend 21 Payroll Cost per Pay Check 22 Pay Check Errors per 10K Payments 23 Payroll Staff-Overtime hours per FTE 24 Personnel Record Self-Service Usage per District FTE 25 W-2 Correction Rate (W-2c's) 26 Pay Checks-Direct Deposits 27 Financial Management 29 Debt Principal Ratio to District Revenue 30 Debt Servicing Costs Ratio to District Revenue 31 Fund Balance Ratio to District Revenue-All Types 32 Fund Balance Ratio to District Revenue – Unrestricted 33 Expenditure Efficiency-Adopted Budget Difference from Actual 34 Revenue Efficiency-Adopted Budget Difference from Actual 35 Expenditure Efficiency-Final Budget Difference from Actual 36 Revenue Efficiency-Final Budget Difference from Actual 37 Grants Management 39 Grant Funds as Percent of Total Budget 40 Grant-Funded Staff as Percent of District FTEs 41 Returned Grant Funds per $100K Grant Revenue 42 Competitive Grant Funds as Percent of Total 43 Days to Access New Grant Funds 44 Grant Receivables Aging 45 Procurement 47 Procurement Cost per Purchase Order 48 Procurement Cost per $100K Revenue 49 Procurement Savings Ratio 50 Strategic Sourcing Ratio 51 Competitive Procurements Ratio 52 Cooperative Purchasing Ratio 53 P-Card Purchasing Ratio 54 PALT for Requests for Proposals 55 PALT for Invitations for Bids 56 PALT for Informal Solicitations 57 Procurement Staff with Professional Certificate 58 Warehouse Operating Expense Ratio 59 Warehouse Stock Turn Ratio 60 Risk Management 61 Cost of Risk per Student 62 Workers' Compensation Cost per $100K Payroll Spend 63 Workers' Compensation Cost per Employee 64 Workers' Compensation Lost Work Days per 1,000 Employees 65 Liability Claims-Percent Litigated 66 Liability Claims per 1,000 Students 67 Liability Cost per Student 68 Workers' Compensation Claims per 1,000 Employees 69 Workplace Incidents per 1,000 Employees 70 Food Services 71 Breakfast Participation Rate (Meal Sites) 72 Breakfast Participation Rate (Districtwide) 73 Breakfast F/RP Participation Rate 74 Lunch Participation Rate (Meal Sites) 75 Lunch Participation Rate (Districtwide) 76 Lunch F/RP Participation Rate 77 Cost per Meal 78 Food Cost per Meal 79 Fund Balance per Revenue 80 Total Cost as Percent of Revenue 81 Food Cost per Revenue 82 Labor Cost per Revenue 83 Meals per Labor Hour 84 USDA Commodities as Percent of Revenue 85 Provision II Enrollment Rate – Breakfasts 86 Provision II Enrollment Rate – Breakfasts 87 Maintenance & Operations 89 Custodial Work-Cost per Square Foot 90 Custodial Work-Cost per Student 91 Custodial Workload (Sq. Ft.) 92 Custodial Supply Cost per Square Foot 93 Routine Maintenance-Cost per Square Foot 94 Routine Maintenance-Cost per Work Order 95 Routine Maintenance-Proportion Contractor-Operated, by Work Orders 96 Major Maintenance-Cost per Student 97 Major Maintenance – Delivered Construction Costs as Percent of Total Costs 98 Major Maintenance – Design to Construction Cost Ratio 99 Renovations-Cost per Student 100 Renovations-Delivered Construction Costs as Percent of Total Co

FAQs

What types of performance metrics are included in this fiscal year 2022–23 report?

The report covers accounts payable and invoice processing, cash management and treasury performance, compensation and payroll processing, financial management ratios, grants management, procurement efficiency, risk management costs, food services participation and costs, maintenance and operations, safety and security incidents, transportation operations, and human resources outcomes.

How does the report measure efficiency in financial and purchasing processes?

It includes benchmarking indicators such as AP cost per revenue and per invoice, days to process invoices, invoices processed per FTE, procurement cost per purchase order and per revenue, procurement savings ratio, and ratios for strategic sourcing and competitive/cooperative purchasing.

What operational areas beyond finance are benchmarked?

Beyond financial workflows, it benchmarks cash flow and investments, grants access and receivables aging, warehouse stock turnover and operating expense ratios, safety and security training and incident rates, food service participation and meal cost composition, maintenance and operations costs and workloads, transportation fleet and on-time performance, and teacher retention.

Oct 15, 2026

Uploaded by Callum