Making entries - Use the tips to get entries right first time

Oct 20, 2026

Uploaded by Noah

Guidance for submitting learner entry files accurately on the first attempt, explaining that most errors are simple and avoidable. Recommendations cover file naming to prevent A2C issues, submitting only one file per week, and respecting entry/amendment deadlines to avoid charges. Instructions also limit entries to one option and one tier per subject, encourage use of full legal names or compliant 40-character abbreviations, and specify using each learner’s original UCI to reduce manual fixes and import risks.

LanguageEnglish

CategoryExam

FormatPDF

Pages1

Reading Time3 min

AccessFree to download

Making entries

File naming for A2C

Submission frequency and deadlines

One option per subject

One tier per subject

Legal names and 40-character limits

Using learner UCI

Making entries We want to help you get your entries right first time. Around 70% of entries that are submitted to us contain simple and avoidable mistakes – while we can fix most of these without contacting you – this does delay us processing your entry files. Use the tips below to help get entries right first time. AQA Education (AQA) is a registered charity (number 1073334) and a company limited by guarantee registered in England and Wales (number 3644723) . Our registered address is AQA, Devas Street, Manchester M15 6EX. EDI One file Name Specs Tiers To avoid A2C files getting stuck and being unable to reach us, make sure the name of the file you’re trying to send is different from other files in the A2C archive location, eg file names could be ‘AX.01’,‘AX.02’, etc. Try to send only one file per week, but please do check the entry and amendment deadlines to make sure you do not get charged. Sending multiple files a day or week can create a backlog if there are mistakes. Update and save a file locally and send it to us on a day of your choice each week. Only enter a learner for one option per subject (eg 7041AA for History) . Entering for multiple options means we will need to fix it manually which will delay your whole entry file. You can change the option before the amendment deadline with no additional fee . Only enter a learner for one tier per subject. Entering for both tiers means we will need to fix it manually which will delay your whole entry file. You can change the tier before the amendment deadline with no additional fee. Use full legal names where possible. However, if you need to enter a learner who has a name longer than 40 characters, please abbreviate UCI Make sure you use the learners original UCI whenever possible. Using multiple UCIs means we will need to fix it manually which will delay your whole entry file. Using the learners original UCI will also reduce the risk of issues when importing results on results day. or shorten the name to a suitable alternative of 40 characters or fewer . For example,‘JONES SMITH BROWN: ROBERT PAUL’ could be ‘JONES SB:ROBERT P’

FAQs

Why do entries sometimes get delayed or require manual fixes?

About 70% of submitted entries contain simple, avoidable mistakes. Some can be fixed without contacting you, but errors still delay processing entry files.

How should I name files to avoid A2C getting stuck?

Ensure the file name you send is different from other files in the A2C archive location. For example, use names like ‘AX.01’, ‘AX.02’, etc.

What are the rules for options and tiers when entering a learner?

Enter a learner for only one option per subject and only one tier per subject. Entering multiple options or both tiers means staff will need to fix it manually, delaying the file.

Oct 20, 2026

Uploaded by Noah