List of Required Documents for Application of Exchange Program - Upload Instructions

Oct 5, 2026

Uploaded by dbqoiu

List of required documents for applying to Waseda University’s exchange program, including passport, academic study plan, recommendation letters, official enrollment and transcript documents, grading system chart, language proficiency scores, educational background details, and COE-related application forms. The guidance explains how to complete the online form, how to scan and upload documents as ZIP files with size limits, and restrictions on photo formats and document completeness. It also specifies issuance timing and translation requirements when original documents are not in English.

LanguageEnglish

CategoryExam

FormatPDF

Pages2

Reading Time5 min

AccessFree to download

Required document upload rules

ZIP file requirements and scanning guidelines

Document list overview (1-10)

Passport, study plan, and recommendation letters

Enrollment certificate, transcripts, grading system chart

Language proficiency scores and educational background

COE application forms

List of Required Documents for Application of Exchange Program ≪Important≫Please note that we will not accept incomplete documents. ・ In addition to entering the information to online application form, the following documents except ID photographs (which you will be submitting to your program coordinator) should be scanned and uploaded as a ZIP file labeled with your name and your home university's name .([ex. TaroYamada_WASEDA.zip](ex. TaroYamada_WASEDA.zip), one file will contain the COE documents, the other will be all other student application documents.) ・ The total size of the ZIP file must be 6M or less. ・ We cannot accept photos taken with a mobile device. Please make sure to upload scanned digital copies of necessary documents when submitting. ・If the original documents is written in other than English, translation into Japanese or English prepared by the applicant’s home university with an official seal must be attached. | Document | | Note | Form | | --- | --- | --- | --- | | 1 | Copy of Passport(Identification page ) -student uploads | *If the passport is to expire before enrolling at Waseda University, please renew it and submit at a later date. | | | 2 | Academic Study Plan-student uploads | *The Academic Study Plan is considered an important criterion for selection. If your statement of your intended study plan at Waseda is not clear, or if your intention is not in line with the content of the program, school or department that you wish to enter, you might not be selected. Therefore, please examine the curriculum carefully before applying.
*If your desired classes at Waseda will be conducted in English, please write your response in English; if your classes will be conducted in Japanese, then please write in Japanese. If you will be applying for the Japanese Language Program (JLP), you may write your response either in Japanese or in English. | docx | | 3 | Letter of Recommendation-Japan Study will send your letters to Waseda | *Applicants to the ABS program at the School of Commerce do not need to submit this document.
*This document must be issued within 6 months. | docx | | 4 | Important Notice regarding the Selection of Exchange Student-Japan Study will send to Waseda | *This document must be issued within 6 months. | pdf | | 5 | Official Certificate of Enrollment issued by the home university-Japan Study will send to Waseda | *The certificate must be issued within 6 months. | | | 6 | Official Transcript(s) -Japan Study will send to Waseda | *The transcript(s) must be issued within 6 months.
【Graduate School Applicants】⇒Undergraduate and Graduate Official Transcripts
Undergraduate transcript must include the name of the degree conferred and the date the degree was conferred. If you cannot prepare this document, you need to submit a copy of your Undergraduate diploma.
【Undergraduate Schools Applicants】⇒Undergraduate Official Transcript ※In case a transcript cannot be issued by the home university because an applicant transferred from another institution and has not yet completed a full academic year, the applicant must submit a transcript from their former university. | | | 7 | Grading System Chart-Japan Study will send to Waseda | The Grading System Chart must be saparately presented from your official transcript. If your trascript does not provide a grading system chart, please check your home university's website for information on it, or ask your home university for an official document concerning a grading system and upload it. | | | 8 | Language Proficiency Score-not needed | *English Based Program: TOEFL, IELTS etc / Japanese Based Program: JLPT, etc
Please refer to the application requirements and restrictions.
[https://www.waseda.jp/inst/cie/en/exchange/application](https://www.waseda.jp/inst/cie/en/exchange/application)
*Only an official score certificate within the expiration date is accepted.【English】
*Students who are native speakers of English or ar

FAQs

How should applicants upload required documents for the exchange program?

Complete the online application form, then scan and upload the required documents (excluding ID photographs) as a ZIP file. The ZIP file must be labeled with your name and your home university’s name.

What are the ZIP file limits and photo restrictions?

The total size of the ZIP file must be 6M or less. Photos taken with a mobile device are not accepted; upload scanned digital copies of the necessary documents instead.

What if the original documents are not written in English?

If original documents are written in a language other than English, attach a translation into Japanese or English prepared by the applicant’s home university with an official seal.

Oct 5, 2026

Uploaded by dbqoiu