Instructions for Preparing, Organizing, Packing & Sending CTBS, CCAT & GMRT Answer Sheets/Booklets - for Nelson Scoring Service

Oct 3, 2026

Uploaded by moss~

Instructions for preparing, organizing, packing, and shipping CTBS, CCAT, and GMRT answer sheets/booklets to the Nelson Scoring Service’s central scoring facility. The guide covers requesting scoring service information (product code TEST04), submitting answer documents in separate orders per test and per form, completing required identification (ID) sheets, using suitable soft-lead pencils and proper full-bubble marks, and arranging documents in a defined sequence. It also specifies safe packaging, traceable fast shipping, the service address, contact details, and conditions that can trigger additional labor charges if directions are not followed.

LanguageEnglish

CategoryExam

FormatPDF

Pages2

Reading Time5 min

AccessFree to download

General Instructions

Do Not Mix Tests or Test Forms Within One Order

Identification Sheets

Suitable Pencils

Proper Marks

Organization of the Answer Documents and ID Sheets

Order for Scoring Service

Packaging

Shipping Method

Shipping Address

Additional Labour Charges May be Applied

| | Instructions for Preparing, Organizing, Packing & Sending CTBS, CCAT & GMRT Answer Sheets/Booklets to the
Nelson Scoring Service | | --- | --- | General Instructions Scoring Service Instructions are available from Nelson Education at no charge: ask for product code TEST04 . The packet of information includes a special order form, a specific shipping label, this page of instructions, and other useful information, related to preparing and submitting your answer documents for processing at our central scoring facility. These instructions refer to “answer sheets” or the generic “answer documents” – substitute “answer booklets” if your students are using consumable test booklets (this is typically the case in lower grades) . Do Not Mix Tests, or Forms of Tests, Within One Order Each order must be for one test. For example, if your testing program involves CTBS and CCAT tests, assemble the answer documents in two separate batches, each with its own O.S.S. (Order for Scoring Service) . If more than one Form of a test is used in your testing program, e.g. GMRT Forms 3 and 4, submit each Form as a separate order, with its own O.S.S. Identification Sheets It is the school’s responsibility to complete the associated identification (ID) sheets and insert them into the stack of student documents. The IDs are available from Nelson Education for nominal charge (product codes are listed below) . Building ID Sheet, 606027-8, is required to identify each school. (Instructions are on the back of each ID sheet. ) Class/Group ID Sheet, 606028-6, is required for each group of students. Typically one ID for each grade in a classroom – for split grades in one classroom, two Class IDs will be needed (one for each grade in that class) . Suitable Pencils A good soft-lead pencil (typically marked “HB”) is required. Without pressing overly hard, you should be able to cover over any printing that is inside the bubble underneath the mark. A second valuable property of the pencil is that good clean erasures can be made easily. NB: “Dixon Classmate”pencils are specially-formulated pencils that are “too hard”to leave a suitable mark, and they are not recommended for use with central scoring of Nelson Education tests. Proper Marks All marks should be made according to the directions in the Teacher’s Manual. Students should make each mark to fill in the complete bubble. Stray marks may be picked up as student responses, and marks in reserved areas of the sheet can cause problems when electronically scanning the sheet. If it is necessary to erase a mark, the student must take care to make a “clean” erasure – this will help to ensure accurate scanning. Samples of good and poor marks: GOOD Mark POOR Marks! Organization of the Answer Documents and ID Sheets A) Inspect the students’ answer sheets to ensure that all essential information is present, the marks are well-made, and erasures are neat and clean. If the Student ID Grid is being used, ensure that it is complete for all students. B) Stack the answer sheets for each class with the students’Name Block facing up. Sequence the answer sheets in the same order in which you wish the students to appear in the Student List Report (typically alphabetical) . C) Place a completed Class/Group ID Sheet, with the Name Block facing up, on top of the class of student sheets. D) Organize the classes/groups in your preferred sequence, and place a completed Building ID Sheet, with the Name Block facing up, on the top of the stack. E) If there are multiple schools in your testing program, repeat steps (A) through (D) for each school. F) Fill in an Order for Scoring Service (O.S.S. ), both sides, and put it on the top of the stack of documents. Refer to the Teacher’s Handbook and Scoring Service Brochure for information about services. more … Order for Scoring Service Building ID Sheets Class/Group ID Sheets Answer Sheets/Booklets (all assembled with Name Block facing u

FAQs

How should schools submit CTBS, CCAT, and GMRT answer documents to the Nelson Scoring Service?

Submit one order per test, and keep different test forms in separate orders with their own O.S.S. Include all required identification sheets inside the stack of student documents.

What pencil and marking practices are required for accurate electronic scanning?

Use a good soft-lead pencil (typically HB) and mark to fill the complete bubble without pressing too hard. Avoid stray marks in reserved or problematic areas, and perform clean erasures if corrections are needed.

What packaging and shipping steps help prevent damage or lost shipments?

Package materials securely so sheets do not move, do not fold answer sheets, and avoid elastics, staples, paper clips, or pins. Use traceable shipping (courier or priority post), ship the fastest available method, and send the carton(s) with clear box labeling while keeping the O.S.S. in box number 1.

Oct 3, 2026

Uploaded by moss~