Illinois Report Card and School Financial Community Presentation Toolkit - Facilitator Guide - November 2022

Oct 10, 2026

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Illinois Report Card and School Financial Community Presentation Toolkit - Facilitator Guide supports district leaders in delivering an accessible community presentation using real data to explain current district program and structural status. The toolkit provides a conversation structure with room for local customization, including sample images and data that can be replaced to reflect district context. Guidance covers inclusive delivery, dissemination strategies, equity considerations aligned with the Illinois Equity Impact Analysis Toolkit, and meeting planning checklists for both in-person and virtual sessions, including event logistics and accessibility.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages11

Reading Time28 min

AccessFree to download

Toolkit Overview

Materials and Objectives

Presentation Guide

Intended Audience

Presentation Checklists

Exhibit 1. In-Person Meeting Planning Checklist

Exhibit 2. Virtual Meeting Planning Checklist

Their Illinois Report Card and School Financial Community Presentation Toolkit Facilitator Guide November 2022 Toolkit Overview Holding a community presentation gives you an opportunity to build transparency and engage the community in important information that is vital to the health of your district. This presentation toolkit will allow you to tell your story and explain how important decisions are being made. The toolkit materials use real data to explain the current status of multiple programs and structures within your district and give you a chance to discuss how you are planning for equity in your schools. These materials provide general information and a structure for the conversation, but they also allow for customization of details in your local context. The materials use sample data and images that you can replace to personalize the information for your district. See the note at the bottom of this document regarding modifications to the materials. We recommend that you present the information in a way that is easily accessible for the audience. Consider the best way to deliver the information. For example, consider the appropriate channels and dissemination methods to reach a broad, diverse audience. We encourage posting materials on the district’s website. Materials The toolkit includes the following materials: • Illinois Report Card and School Financial Community Toolkit Facilitator Guide • Illinois Report Card and School Financial Community Presentation Template • Frequently Asked Questions About Illinois Public School Finance and the Every Student Succeeds Act Toolkit Objectives • Provide local background information. • Summarize and explain elements of the Illinois School Report Card. • Summarize and explain local and state financial information. • Summarize and explain special circumstances specific to the local district. • Provide opportunities for additional information and feedback. Presentation Guide The Illinois Report Card and School Financial Community Presentation Template provides you with a meeting structure to directly communicate pertinent information to the audience. We designed the presentation template to be inclusive and accessible to incorporate all the diversity in your district. We intentionally included equity considerations throughout the presentation to ensure all groups are considered and all audiences are included. These considerations are aligned with the Illinois State Board of Education’s Equity Impact Analysis Toolkit, which guides every decision the agency makes. We ask you to pay special attention to the notes section within the presentation slide deck, where we included numerous considerations, questions, and reminders related to equity. Intended Audience Stakeholders who would benefit from this toolkit may include parents, community members, or district faculty and staff. Presentation Checklists Exhibit 1 provides an initial starting point for planning in-person meetings. Exhibit 2 provides a planning checklist for virtual meetings. These lists are not comprehensive, so we included additional lines in the exhibits to add district-specific context as needed. Exhibit 1. In-Person Meeting Planning Checklist | Before event (We recommend completing these tasks within 2 weeks leading up to the event.) | | Person responsible | | --- | --- | --- | | 􀂅 | Ensure venue is accessible for attendees covered by the Americans with Disabilities Act. | | | 􀂅 | Ensure all facility entrances and exits are clear for emergencies. | | | 􀂅 | Ensure custodial support staff will be on-site for the event. | | | 􀂅 | Ensure ample and comfortable seating and visibility. | | | 􀂅 | Consider providing childcare for attendees. | | | 􀂅 | Consider providing refreshments, food, or drinks. | | | 􀂅 | Ensure security support staff will be on-site. | | | 􀂅 | Schedule students to welcome attendees. | | | 􀂅 | Arrange back-up venue in case of emergencies. |

FAQs

What is the purpose of the community presentation toolkit?

It helps districts build transparency and engage the community by telling the district’s story and explaining how important decisions are made, using real data to describe program and structural status.

How does the toolkit support equity in the presentation?

Equity considerations are intentionally included throughout the presentation. The guide directs facilitators to pay special attention to the notes section in the slide deck for equity-related considerations, questions, and reminders.

What planning support does the toolkit provide for meetings?

It includes checklists for in-person meetings (Exhibit 1) and planning guidance for virtual meetings (Exhibit 2), with tasks covering accessibility, venue setup, communications, and attendee logistics.

Oct 10, 2026

Upload by Cipher