How to Add Graduate Record Examination (GRE) Scores into ACES2 - Step-by-step Instructions

Sep 4, 2026

Upload by Kyle

Instructions for entering Graduate Record Examination (GRE) General Test scores into ACES2. The workflow supports two options: manually adding scores to an applicant’s Standardized Tests area on the CAS tab or uploading a GRE score file via the File Processing tab. The guide explains required and optional fields, the behavior of the Validate checkbox, file-processing limits, and how imported data is matched to existing applicants using name and contact or other identifiers. unmatched data can create new records and trigger exceptions.

LanguageEnglish

CategoryExam

FormatPDF

Pages3

Reading Time8 min

AccessFree to download

Hand Entering GRE Scores

Entering GRE Scores using File Upload

Matching Criteria

How to Add Graduate Record Examination (GRE) Scores into ACES2 You can enter GRE General Test scores into ACES2 either by updating an applicant record by hand entering the score, or uploading a file into ACES2. The scores are stored in the Standardized Tests section of the CAS tab. Hand Entering GRE Scores 1. To hand enter the scores, select Add in the Standardized Tests section in the CAS tab. 2. From the Test Name field, select a GRE option. 3. Enter the following information. It is not necessary to complete all of these fields. 􀁸 Test Date 􀁸 Test ID 􀁸 Registration No. 􀁸 Score 􀁸 Percentile 4. Select Save. 􀁸 When you enter scores by hand and check the Validate checkbox, the Validated Date field will display today’s date and the Validated By will display your user ID. Entering GRE Scores using File Upload 1. From the File Processing tab, select Upload. Alternatively, select Upload from the File Processing section of the site map. 2. From the Data Type dropdown menu, select GRE. 3. Select Choose File. 4. Navigate to your file location and select the file of GRE scores you want to upload. 5. Select Import. 􀁸 Once the file is processed, the data will display in the Standardized Tests section of the CAS tab of the applicant record. 􀁸 The Validate checkbox will be checked. 􀁸 If an applicant has applied to multiple programs and has multiple records, we will add GRE score data to all current applicant records. 􀁸 Any score data that is older than five years will not be uploaded. 􀁸 GRE scores will not be added to archived records. 􀁸 Import File History will be updated each time a file is uploaded. Matching Criteria We use the following information to match the data from your file, to the applicants in your database: 􀁸 Last name and email address. If no match is found , then by 􀁸 Last name, DOB and zip code. If no match is found, then by 􀁸 Last name, first name and the last four digits of the SSN. If no match is found, we will create a new applicant record in ACES2. 􀁸 If a new record is created, a comment (Standardized Test Score File) will be displayed in the Notes section of the applicant record. 􀁸 We will create an exception to alert you that a new record has been added. 􀁸 If your school has both JD and LLM data in one ACES2 database, we will create an exception to alert you that a new record has been added and bypass your degree type default so you can enter this information and review the record.

FAQs

How can GRE General Test scores be entered into ACES2?

GRE scores can be entered by manually updating the applicant record or by uploading a GRE scores file into ACES2.

Which fields are needed when hand entering GRE scores?

You can add scores by selecting Add under Standardized Tests, choosing a GRE option, and entering information such as Test Date, Test ID, Registration No., Score, and Percentile. Not all fields are required.

How does ACES2 match uploaded GRE score data to applicants, and what happens if no match is found?

Uploaded data is matched using last name and email address first; if needed, it uses combinations such as last name with DOB and zip code or last name with first name and the last four SSN digits. If no match is found, ACES2 creates a new applicant record and generates a note and an exception.

Sep 4, 2026

Upload by Kyle