HDR12-Confirmation of Candidature-Part 2 - Preparation guide for Oral Defence submission

Sep 15, 2026

Uploaded by Rowan

HDR12 Confirmation of Candidature Part 2 outlines the submission requirements for the Confirmation of Candidature milestone, including a detailed written statement for the next year with backward mapping, a Gantt chart, and an iThenticate report for the research proposal or other writing. It specifies how the presentation date and panel composition are nominated by the principal supervisor, the timing for sending documents to panel members, and notes that recommendations require faculty and dean endorsement. It also provides instructions for completing the form and saving progress.

LanguageEnglish

CategoryExam

FormatPDF

Pages14

Reading Time35 min

AccessFree to download

Documents to submit

Written statement with backward mapping

Gantt chart

iThenticate report

Additional information

Presentation date and panel nomination

Document delivery timeline

Guide to completing this form

Required answers and saving progress

Workflow and sign-off steps

Candidate submission

Supervisor, faculty, delegate, and dean approvals

Section 1a Details of the Candidate

Section 1b Supervisory Panel Details

Section 1c Research Proposal Submission

Section 1d Written Statement & Gantt chart

HDR12-Confirmation of Candidature-Part 2 The Confirmation of Candidature (COC) milestone will require submitting the following documents and completing an Oral Defence Presentation. Documents to submit: Detailed written statement of the work to be completed in the next year, demonstrating backward mapping Gantt Chart iThenticate report on your research proposal or any other piece of writing Additional Information: Please discuss your proposed presentation date with your supervisor before submitting this form. Only submit this form once you are ready for the Oral Defence presentation. Your principal supervisor must nominate three panel members and the presentation date/time. Please review policy: Higher Degree by Research-Progression Procedure / Governance Document Library ([cdu.edu.au](cdu.edu.au)) clause 17-19 for the panel's composition details. Panel members must receive the documents at least two weeks before the Oral Defence presentation date. ( Please keep this in mind when selecting your presentation date/ submitting your form) Note: The review panel’s recommendation is not final and remains subject to the endorsement of the Faculty and the Dean of Graduate Studies. If you are facing any issues, please feel free to reach out to our counseling team for support. You can contact them via the link below. Counselling | Charles Darwin University ([cdu.edu.au](cdu.edu.au)) If you require a confidential meeting with the Dean of Graduate Studies, please email the Research Degrees Team at [research.degrees@cdu.edu.au](research.degrees@cdu.edu.au to arrange it)[ to arrange it](research.degrees@cdu.edu.au to arrange it). GUIDE TO COMPLETING THIS FORM All relevant answers must be completed. Additional information may be required depending on your response to a given answer. You will be unable to continue until the required answers have been completed. Progress on this form can be saved and completed at a later stage. When selecting 'save and continue later,' a link will be emailed to you that enables you to return and complete the form. Workflows: Workflows have been enabled with this form to facilitate authorisations and signatures as follows: 1. Candidate completes Section 1-submits to the Principal Supervisor 2. The Principal Supervisor completes Section 2-and submits to the Faculty / School administration office 3. Faculty / School administration office completes section 3 – submits to Faculty / School Delegate 4. Faculty / School Delegate completes section 4 and submits to Faculty / School administration office 5. Faculty / School administration office completes section 5 and submits it to the Panel Chair 6. The Panel Chair completes section 6 and submits to the Faculty / School administration office 7. Faculty / School administration office completes section 7-submits to Faculty / School Delegate 8. Faculty / School Delegate completes section 8 – submits to Research Degrees 9. Research Degrees Office completes section 9– and submits to the Dean of Graduate Studies 10. The Dean of Graduate Studies completes section 10– and submits to the Research Degrees Office 11. Research Office to process request and advise Candidate by email. A copy of the form will be sent to the Principal Supervisor once the Dean of Graduate has endorsed it. The Supervisor can then share the feedback with the student. For queries about the process or difficulties using the form, please get in touch with the Candidate Progression Coordinator by phone at +61 8 8946 7289 or by email at [research.degrees@cdu.edu.au](research.degrees@cdu.edu.au) Section 1a: Details of the Candidate Name of Candidate * Candidate Email Address * Faculty or School name * Principal Supervisor Name * Student Number * Course * Doctor of Philosophy Masters by Research Principal Supervisor Email * Section 1b: Supervisory Panel Details If you have recently updated your superivsor pan

FAQs

What documents must be submitted for the HDR12 Confirmation of Candidature milestone (Part 2)?

Submit a detailed written statement of the work to be completed next year with backward mapping, a Gantt chart, and an iThenticate report on the research proposal or any other piece of writing.

When should panel members receive the documents for the Oral Defence presentation?

Panel members must receive the documents at least two weeks before the Oral Defence presentation date.

What is the form completion workflow and who signs off?

The candidate submits Section 1 to the principal supervisor, then the principal supervisor submits to faculty/school administration. The process continues through faculty/school delegate, panel chair, research degrees, and finally endorsement by the dean of Graduate Studies before processing and email advice to the candidate.

Sep 15, 2026

Uploaded by Rowan