Guidance for Authorities to Host the Global Privacy Assembly Annual Meeting - Updated by GPA Secretariat - November 2024

Sep 17, 2026

Uploaded by Logic

Guidance for member authorities submitting proposals to host the Global Privacy Assembly (GPA) Annual Meeting. It explains the Secretariat’s invitation timeline, the purpose of selecting a host two years in advance, and the expectations for the approved hosting authority. The document details host responsibilities, proposal drafting guidance, evaluation criteria categories (overview, strategic alignment, closed session, public/open session, and side events), and points authorities to GPA Rules, Procedures, and the Strategic Plan for preparation.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages9

Reading Time23 min

AccessFree to download

Introduction

High level statement of expectations

Guidance for proposals

Overview of the strengths of the proposal

Supporting the GPA’s strategic direction

Closed session, public events and side events

Closed session

Public events (Open Session)

Side events

Guidance for Authorities Intending to Submit a Proposal to host the Global Privacy Assembly Annual Meeting Updated by GPA Secretariat: November 2024 [Contact:](Contact: Secretariat@globalprivacyassembly.com)[ ](Contact: Secretariat@globalprivacyassembly.com)[Secretariat@globalprivacyassembly.com](Contact: Secretariat@globalprivacyassembly.com) Introduction Each year, the Global Privacy Assembly (GPA) Secretariat will invite member authorities to submit proposals to the Executive Committee to host a future annual meeting. The Secretariat’s invitation will specify a deadline by which proposals must be received. The deadline will be set with the objective of enabling a host to be selected a full 2 years before the event. The approved hosting authority will take a leading role in achieving the GPA mission: • To be an outstanding global forum for privacy and data protection authorities; • To disseminate knowledge, and provide practical assistance, to help authorities to perform their mandate more effectively; • To provide leadership at international level in data protection and privacy; • To connect and support efforts at domestic and regional level, and in other internationalfora, to enable authorities to better protect privacy and data protection. Any authority wishing to host the Annual Meeting must submit a written proposal containing sufficient information to enable the Executive Committee to evaluate the proposal and make a recommendation to the GPA members. Authorities are encouraged to follow this guidance in preparing proposals. Proposals should seek to cover all matters listed below. This guidance sets out: • Expectations of hosts; • The criteria that the Executive Committee will apply in evaluating proposals; • Questions and Answers about the process. Authorities should also have regard to the GPA Rules and Procedures and to the GPA’s Strategic Plan which are both available on the Conference website [at](at globalprivacyassembly.org)[ ](at globalprivacyassembly.org)[globalprivacyassembly.org](at globalprivacyassembly.org). High level statement of expectations The Executive Committee expects the approved hosting authority: • To deliver an event that broadly accords with the written proposal submitted and to consult the Committee if significant departures from the proposal are warranted. • To support the Assembly’s mission and strategic priorities. • To cooperate with the Executive Committee and to provide all necessary logistical support for the delivery of the closed session. • To maintain a sound working relationship with the Chair and Secretariat. • To ensure a smooth transition to the following host. Guidance for proposals Given that proposals will be called for more than 24 months in advance, the Executive Committeerecognises that many elements of a proposal will necessarily be tentative. Please signal wherever details are unknown at the time a proposal is drafted. Where a proposal allows for several possibilities (e.g. for alternative city locations), it would be helpful to give details of the options under consideration. The proposal should include information in all of the following categories: A. Overview of the strengths ofthe proposal | 1 | Overview | Include an overview summarising the advantages for the GPA of selecting the proposed host and venue.
The overview should highlight strengths of the hosting authority and experience of the organisers, benefits of the location, and any special opportunities offered by holding the event at that time andin that place. Indicate the proposed dates (the Annual Meeting is usually held in September or October. ) If possible, confirm that the dates do not clash with other relevant scheduled international meetings that member authorities may normally attend. If a clash is unavoidable, please note the fact. | | --- | --- | --- | | 2 | Supporting
the GPA’s
strategic
direction | Indicate how the proposal supports

FAQs

When are proposals due and why is the host selected two years in advance?

The Secretariat specifies a deadline for receipt of proposals. The deadline is set to enable the host to be selected a full two years before the event.

What does the Executive Committee expect from the approved hosting authority?

The host is expected to deliver the event in line with the proposal, support the Assembly’s mission and strategic priorities, cooperate with the Executive Committee for logistical support, maintain a sound relationship with the Chair and Secretariat, and ensure a smooth transition to the next host.

What key categories should a proposal include?

A proposal should include information covering: strengths and advantages for GPA of the proposed host/venue, alignment with the GPA strategic direction, closed session arrangements (including interpretation), public/open session plans if any, and plans to promote or facilitate side events.

Sep 17, 2026

Uploaded by Logic