GETTING THROUGH THE DOOR - Lessons Learned from Recruiting Assisted Living Facilities for Group Interventions - Late Breaking: Alzheimer’s Disease, Including Alzheimer’s Disease—Related Dementias IV

Sep 28, 2026

Uploaded by jayni

Engaging assisted living facilities is critical for implementing non-pharmacological social interventions supporting residents with dementia. This study documents recruitment outcomes and lessons from an 8-week group music intervention in Hillsborough County, Florida, spanning August 2024 to July 2025. From 166 licensed ALFs, 54 met eligibility (bed capacity ≥20). Manual website contact and size-prioritized outreach were used. Direct phone outreach followed by in-person informational sessions produced the highest agreement, while email yielded minimal response. Communication consistency supported recruitment, engagement, and retention, guiding future group intervention scale-up.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages1

Reading Time3 min

AccessFree to download

Abstract

Recruitment outcomes and eligibility

Recruitment methods and effectiveness

Retention, engagement, and implications

1274 Innovation in Aging, 2025, Vol. 9, No. S2 SESSION 9015 (PAPER) LATE BREAKING: ALZHEIMER’S DISEASE, INCLUDING ALZHEIMER’S DISEASE—RELATED DEMENTIAS IV Abstract citation ID: igaf122.4253 GETTING THROUGH THE DOOR: LESSONS LEARNED FROM RECRUITING ASSISTED LIVING FACILITIES FOR GROUP INTERVENTIONS Chirantana Dayanandaswamy, University of South Florida GEC, Tampa, Florida, United States Engaging assisted living facilities (ALFs) is critical for implementing non-pharmacological social interventions that support residents with dementia. This study reports recruitment outcomesand lessons learned from an 8-week group music intervention conducted in Hillsborough County, Florida, from August 2024 to July 2025. A total of 166 licensed ALFs were identified, with 54 (32.5%) meeting eligibility criteria based on a minimum bed capacity of 20. Facility contact information was collected manually from their websites, and outreach was prioritized by facility size. Recruitment methods included phone calls, email follow-ups, in-person meetings, attendance at facility events, flyer distribution, and professional referrals. For facilities expressing interest by phone, our team visited the sites to conduct informational sessions and review study details. Of the 12 facilities visited, 9 (75%) agreed to start the study; six formally enrolled, and three are in the enrollment phase. Four enrolled facilities completed the intervention, while two withdrew due to staffing limitations. Across enrolled sites, 66 residents and 10 staff participated. Direct phone outreach followed by in-person visits was the most effective recruitment strategy, helping to build trust and address logistical questions. In contrast, email outreach proved ineffective, generating little to no response. Consistent, professional communication throughout the process was essential to maintaining engagement and supporting successful site participation. Our findings emphasize that constant communication, direct engagement through phone and in-person visits, and consistent professional interaction are crucial for improving recruitment and retention. These lessons can inform future efforts to implement and expand group social interventions across diverse care settings.

FAQs

How many assisted living facilities met the study’s eligibility criteria?

Out of 166 licensed ALFs identified, 54 (32.5%) met eligibility criteria based on a minimum bed capacity of 20.

Which recruitment strategy was most effective?

Direct phone outreach followed by in-person visits and informational sessions was the most effective approach, helping build trust and resolve logistical questions.

What role did communication play in recruitment and retention?

Consistent, professional communication throughout the process was essential to maintaining engagement and supporting successful site participation.

Sep 28, 2026

Uploaded by jayni