Food Service Management Company/Vended Meals Contract Child and Adult Care Food Program (CACFP) - Summer Food Service Program (SFSP) - Submission Form - Step 1

Oct 10, 2026

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Submission Form-Step 1 is used between the institution and the Illinois State Board of Education for initiating procurement under the Child and Adult Care Food Program (CACFP) or the Summer Food Service Program (SFSP). The form collects institution and authorized representative information, procurement contacts, participating program selections, and any additional participating districts or schools. It also specifies projected timeline requirements for advertising, pre-bid meetings, Q/A submissions, bid opening, and projected contract award, and requires bid evaluation principles and certifications. The checklist and certification statements guide compliant submissions.

LanguageEnglish

CategoryExam

FormatPDF

Pages4

Reading Time10 min

AccessFree to download

A. Institution Information

B. General Information for the purposes of this Solicitation

D. Additional District(s)/School(s)/Institution(s)

E. Projected Dates

F. Bid and/or Proposal Evaluations

G. Certification Statement

Solicitation Document Checklist

Food Service Management Company/Vended Meals Contract Child and Adult Care Food Program (CACFP) / Summer Food Service Program (SFSP) Submission Form-Step 1 This form is for use between the Institution and the Illinois State Board of Education. Do Not Include this Form with Solicitation Documents Provided to Prospective Bidders. Prior to beginning the bid solicitation process, submit this completed form along with all required Solicitation documents to the Illinois State Board of Education Nutrition Department (ISBE) per instructions provided at the end of this document. When the documents submitted are deemed in compliance with federal and state regulations and statutes, ISBE will provide written notification to the institution authorizing the institution to begin the solicitation process. Allow a minimum of 30 Calendar days for ISBE to complete the initial review of the documents. A. Institution Information Agreement Number (RCDT Code) Instiution Name Address, City, Zip Code Authorized Representative * (as listed on WINS sponsor application) Phone Number Ext. Email * The Authorized Representative is the individual who is the highest-ranking official that is legally and financially responsible for all areas of the organization. Procurement Contact (MUST be employed directly by the institution) Phone Number Ext. Email B. General Information for the purposes of this Solicitation To learn about the different contract types please visit our SFSP/CACP webpage. Child Nutrition Programs the institution is soliciting (Check all that apply): ☐ Child and Adult Care Food Program (CACFP)☐ CACFP-Early Snack ☐ CACFP-Breakfast ☐ CACFP-AM Snack ☐ CACFP-Lunch ☐ CACFP-PM Snack ☐ CACFP-Supper ☐ CACFP-Evening Snack ☐ Summer Food Service Program (SFSP)☐ SFSP – Breakfast ☐ SFSP – AM Snack ☐ SFSP – Lunch ☐ SFSP – PM Snack ☐ SFSP – Supper D. Additional District(s)/School(s)/Institution(s) List all other district(s)/school(s)/Institutions, with their RCDT agreement number, that will be included in the solicitation. All parties listed within the solicitation will result in a contractual agreement directly with the awarded Vendor and pay the rates and/or fees listed within the final contract. CNP funds can not be used to pay for any additional costs/terms outside of the awarded contract as they should all be accounted for and outlined within the solicitation therefore, a school-to-school/intergovernmental agreement/etc. will not be required or necessary. _______________________________________ ____________________________________ _______________________________________ ____________________________________ E. Projected Dates Allow a minimum of 45 days between the newspaper advertisement/direct solicitation and the public bid opening/Submission Date. 1) Newspaper Advertisement Date 2) Pre-Bid Meeting (if applicable) Date(s) 3) Q/A Submission Due Date 4) Public Bid Opening Date 4) Projected Contract Award Date F. Bid and/or Proposal Evaluations It is imperative that Invitation for Bid (IFB) openings are conducted fairly, are thoroughly reviewed and subjected to an impartial evaluation. Inconsistent actions by the individuals responsible for this component of the Vended Meals procurement can result in protests or legal action. G. Certification Statement * The Authorized Representative is the individual who is the highest-ranking official that is legally and financially responsible for all areas of the organization. If multiple institutions on the solicitation, each Authorized Representative will need to complete section G. Certification Statement and document must be included in the submission of this form. |
Please read and initial the box next to each statement. | | | --- | --- | | | I certify the Solicitation documents submitted to ISBE have been reviewed by the institution and the institutions’s legal counsel, as deemed necessary, to ensu

FAQs

What is the purpose of Submission Form-Step 1 in this procurement process?

It is used between the institution and the Illinois State Board of Education to start the bid solicitation process by submitting required information and solicitation documents for compliance review.

Which Child Nutrition Programs does the institution list on the form?

The institution checks all applicable programs, including multiple CACFP options (e.g., Early Snack, Breakfast, Lunch, Supper) and SFSP options (e.g., Breakfast, AM Snack, Lunch, Supper).

What timing requirements does the form specify before the bid opening?

It requires a minimum of 45 days between the newspaper advertisement/direct solicitation and the public bid opening/submission date, and it sets projected dates for advertisement, pre-bid meetings, Q/A due, bid opening, and contract award.

Oct 10, 2026

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