External Contractor and Supplier Privacy Notice - Last reviewed January 2026

Oct 21, 2026

Uploaded by Margaret

External Contractor and Supplier Privacy Notice sets out how Oak National Academy collects, stores, and uses personal information about current and former contractors and suppliers during and after their working relationship. It explains applicable data protection commitments under UK GDPR and the Data Protection Act 2018, the categories of information held, collection routes through contracting and onboarding, and the lawful purposes for processing. It also covers data protection principles, sharing, security, retention, rights, and how to contact the Data Protection Officer.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages12

Reading Time30 min

AccessFree to download

Contents

Version control

1. Overview

2. Data protection principles

3. Information Oak holds about you

4. How do we collect this information?

5. How we will use your information

6. Change of purpose

7. Information about criminal convictions

8. How we store your personal information

9. Data sharing

10. Data security

11. Automated decision making

12. Data retention

13. Rights in respect of your personal data

14. Data Protection Officer (DPO)

15. Changes to this privacy notice

16. Complaints

External Contractor and Supplier Privacy Notice LAST REVIEWED: JANUARY 2026 NEXT REVIEW DATE: OCTOBER 2026 Date: January 2026 Contact details Our Data Protection Officer (DPO) is Jayne Taylor. Name: Oak National Academy Address: 1 Scott Place, 2 Hardman Street, Manchester, M3 3AA Phone Number: TBC [E-mail: dpo@thenational.academy](E-mail: dpo@thenational.academy) [Company Number](Company Number: 14174888)[: 14174888](Company Number: 14174888) 2 | Oak National Academy Date: January 2026 Contents Contact details 2 Contents 3 Version control 4 1. Overview 4 2. Data protection principles 5 3. Information Oak holds about you 5 4. How do we collect this information? 6 5. How we will use your information 6 If you fail to provide personal information 7 6. Change of purpose 7 7. Information about criminal convictions 8 8. How we store your personal information 8 9. Data sharing 8 Why might we share my personal information with third parties? 9 Which third-party service providers process my personal information? 9 How secure is my information with third-party service providers and other entities in our group? 9 When might you share my personal information with other entities in the group? 9 What about other third parties? 9 Transferring information outside the UK and the EEA 9 10. Data security 9 11. Automated decision making 10 12. Data retention 10 13. Rights in respect of your personal data 10 Your duty to inform us of changes 10 Your rights in connection with personal information 11 No fee usually required 11 What we may need from you 11 Right to withdraw consent 11 14. Data Protection Officer (DPO) 12 15. Changes to this privacy notice 12 16. Complaints 12 3 | Oak National Academy Date: January 2026 1. Overview Oak National Academy Limited (“Oak”,“we”) is committed to protecting the privacy and security of your personal information. We are the ‘data controller’ for the purposes of data protection law. This privacy notice describes how we collect, store and use personal information about you during and after your working relationship with us, in accordance with the UK General Data Protection Regulation (GDPR) and Data Protection Act 2018 (DPA 2018) . This notice applies to current and former contractors and suppliers, whether individuals or companies, with whom Oak enters into a contract for the provision of goods and services (“contractors”,“you”) . This includes individuals who are classed as workers and self-employed contractors. This notice does not form part of any contract of employment or other contract to provide services. We may update this notice at any time. It is important that you read this privacy notice, together with any other privacy notice we may provide on speciﬁc occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information. This privacy notice should be read in conjunction with our Data Protection Policy, which is available from our DPO. 2. Data protection principles We will comply with data protection law. This says that the personal information we hold about you must be: 1. Used lawfully, fairly and in a transparent way; 2. Collected only for valid purposes that we have clearly explained to you and not used in anyway that is incompatible with those purposes; 3. Relevant to the purposes we have told you about and limited only to those purposes; 4. Accurate and kept up to date; 5. Kept only as long as necessary for the purposes we have told you about; 6. Kept securely. 4 | Oak National Academy Date: January 2026 3. Information Oak holds about you We may collect, store, and use the following categories of personal information about you: ● Personal contact details such as name, title, address, telephone numbers, and personal email address; ● Date of birth; ● Gender; ● Passport or other forms of ide

FAQs

Who does this privacy notice apply to?

It applies to current and former contractors and suppliers, whether individuals or companies, who enter into a contract with Oak for goods and services.

What personal information does Oak National Academy collect and hold?

Oak may collect categories such as contact details, date of birth, gender, identification information, national insurance number, bank and payroll/tax information, work start/end dates, IT system use information, and photographs or videos. It may also collect relevant information about publicly available social media profiles and activity.

How does Oak use personal information and what lawful purposes apply?

Oak uses the information primarily to perform the contract and to comply with legal obligations. Less commonly, it may use information to protect interests, for official purposes in the public interest, where consent is provided, or to pursue legitimate interests subject to your rights and protections.

Oct 21, 2026

Uploaded by Margaret