Exchange-Program-Application-Guidelines-2026-Fall-2027-Spring

Oct 5, 2026

Tokai University exchange program application guidelines for the 2026 Fall and 2027 Spring intakes outline eligibility as a non-degree student and describe host campus allocation at Shonan Campus. The document specifies tuition and dormitory policies under the exchange agreement, including semester fees, waiver conditions, external dorm management, and room assignment, plus optional costs such as meals and bedding rental. It also covers restrictions on part-time work, required application materials, key schedules for nominations, online submission, certificate of eligibility, visa processing, and an academic calendar overview with placement, orientation, classes, and departure timelines.

LanguageEnglish

CategoryExam

FormatPDF

Pages8

Reading Time20 min

AccessFree to download

Tokai University Exchange Program

Application Schedule

Fall 2026 admission

Spring 2027 admission

Academic Calendar

Application Requirements

【1】 Tokai University Exchange Program （1）Website：[https://www.u-tokai.ac.jp/global/exchange-programs/](https://www.u-tokai.ac.jp/global/exchange-programs/) （2）Responsible Department：Office of the Chancellor (Global Initiatives) [tokai-exchange@tokai.ac.jp](tokai-exchange@tokai.ac.jp) （3）Host Campus: Shonan Campus (Address: 4-1-1 Kitakaname, Hiratsuka, Kanagawa 259-1292, Japan) （4）Enrollment Status: Non-degree Student （5）Tuition Fee: Based on the agreement 􀁺 Exempted if covered by the agreement 􀁺 If not exempted, a fee of JPY 390,000 per semester will be billed after the application deadline has passed. （6）Dormitory 􀁺 Since Tokai University’s Exchange Program operates under academic exchange agreement, participating students are required to reside in the university-designated dormitory. This policy ensures effective enrollment management, student safety, and comprehensive support throughout their campus life. We kindly ask that you acknowledge and accept this condition before submitting your application. 􀁺 Beginning with the Spring Semester of 2026, exchange students will be accommodated in a newly established dormitory. For further details, please refer to the website below; [https://dormy-ac.com/page/tokai/tokai-university-hills/gallery/](https://dormy-ac.com/page/tokai/tokai-university-hills/gallery/) Dormitory Fee Information 􀁺 In accordance with the agreement, if Tokai University covers the dormitory fee, the amount listed in the Accommodation Cost Details chart below will be waived. 􀁺 If the fee is not covered by Tokai University, JPY 407,550 per semester will be billed prior to arrival in Japan. In principle, the fee must be paid in a lump sum. However, if paying in a lump sum is difficult, please contact us in advance. 􀁺 Please note that the dormitory is managed by an external company. 􀁺 Exchange students will be accommodated exclusively in Room Type 1. Accommodation Cost Details | Room Fee | JPY 66,000 | | --- | --- | | Electricity & Wi-Fi | JPY 11,110 | | Water | JPY 0 | | Cleaning Fee (Move-Out) | JPY 22,000 | | TOTAL | JPY 407,550 | Optional Costs (Upon Request Only) • Breakfast: JPY 429 per meal • Dinner: JPY 792 per meal • Bedding Rental: JPY 18,040 (for 5 months) If you wish to extend the bedding rental period, please complete the extension procedure yourself after moving in. *Please note that the listed amounts are estimates and may differ slightly from the actual billed amount. (7) Part-time Work As a general rule, exchange students are expected to focus on their studies during their stay in Japan. Therefore, part-time work is not permitted. 【2】 Application Schedule | | Fall 2026 admission | Spring 2027 admission | | | --- | --- | --- | --- | | Open call
announcement | Early March 2026 | Early October 2026 | * Tokai University will distribute the application guidelines to our partner universities by email. | | Send the nominee's information to tokai[exchange@tokai.ac.jp](exchange@tokai.ac.jp) | By April 30, 2026 | By November 30, 2026 | * Please include the following details: Full name in English, gender, date of birth, study period, and email address. | | Online application tobe completed by the
student | April 1 – April 30, 2026 | November 1 –
November 30, 2026 | * The application link will be sent to the home university. Students should obtain the link from their coordinator and ensure submission by the specified
deadline. | | Application Documents
1. Personal Identification Documents
For more details, please refer to: [https://www.moj.go.jp/isa/applications/status/photo_info_00002.html](https://www.moj.go.jp/isa/applications/status/photo_info_00002.html)
[-Copy of passport](-Copy of passport)
-Copy of the passport page of your passport showing the "Landing Permission" stamp and the most recent entry/exit record: Required only if you have previously obtained a Certificate of Eligibility (COE) .
-Documents certifying the pur

FAQs

What is the enrollment status for Tokai University exchange students?

Exchange students are enrolled as non-degree students.

Are exchange students allowed to work part-time during their stay in Japan?

Part-time work is not permitted as a general rule; students are expected to focus on studies.

How are dormitory fees handled under the exchange agreement?

If Tokai University covers the dormitory fee, the listed dormitory amount is waived; otherwise, a per-semester fee is billed prior to arrival and is generally paid in a lump sum.

Oct 5, 2026

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