EPA VGI Proctor Guide - Proctoring Duties, Registration, Site Prep, and Test Security

Oct 4, 2026

The EPA-approved VGI Testing Module defines how designated proctors administer certification tests for technicians under Section 608 of the Clean Air Act. It specifies proctor duties for preparing applicants, distributing materials, giving required demographic and testing instructions, enforcing no-collaboration rules, maintaining timing and quiet, verifying student ID and signatures, collecting and securing answer cards and exam booklets, and reporting relevant incidents. It also covers test integrity controls, including locked storage for reusable booklets and restrictions on access to tests before sessions, plus proctor registration and site preparation requirements.

LanguageEnglish

CategoryExam

FormatPDF

Pages16

Reading Time40 min

AccessFree to download

Introduction

Duties of a VGI Proctor

Proctor Registration

Site Preparation

Responsibilities of a Proctor

Maintaining Control

Test Security

Applicant Identification Number

Instructions for Today’s Test

Proctor’s Script (Larger Sessions)

After the Session

Statistical Profiling of Test

TABLE OF CONTENTS TABLE OF CONTENTS ...................................................................... 3 INTRODUCTION ................................................................................ 3 DUTIES OF A VGI PROCTOR ........................................................... 4 PROCTOR REGISTRATION .............................................................. 4 SITE PREPARATION ........................................................................... 5 RESPONSIBILITIES OF A PROCTOR .............................................. 5 MAINTAINING CONTROL ............................................................... 5 TEST SECURITY .................................................................................. 6 APPLICANT IDENTIFICATION NUMBER ..................................... 6 INSTRUCTIONS FOR TODAY’S TEST ............................................. 7 PROCTOR’S SCRIPT (LARGER SESSIONS) .................................... 8 AFTER THE SESSION ......................................................................... 12 STATISTICAL PROFILING OF TEST ................................................ 13 INTRODUCTION The VGI Testing Module, as approved by The Environmental Protection Agency per the requirements of Section 608 of the Clean Air Act, is designed to permit the certification of technicians as required by the Act. The VGI Testing module is executed in a testing location by proctors who are assigned by a VGI Training Organization. The proctors so assigned must register with, and be approved by VGI prior to their proctoring any testing. The Training Organization is responsible for selecting proctors, supplying module materials to the proctors and insuring that the integrity of the module is maintained by the proctors. It is a requirement of the VGI Module that there be a minimum of one proctor for each 50 applicants or fraction thereof. Fifty-one applicants for example, would require two proctors. DUTIES OF A VGI PROCTOR VGI Proctors are responsible for professionally accomplishing a number of duties: 1. Establishing order and preparing applicants for test. 2. Distribution of testing materials to applicants. 3. Instructions on applicant demographics on answer cards. 4. Instructions on test purposes and EPA Types and grading. 5. Preventing ANY collaboration among students. 6. Ensuring that test is given to VGI classroom standards and conditions. 7. Keeping and reporting time accurately. 8. Maintaining quiet during test. 9. Collecting testing materials. 10. Verifying signature and ID of student using a picture ID card. 11. Ensuring that all answer cards are turned in and sealed for shipment. 12. Ensuring all exam booklets are returned to secure storage 13. Signing Proctor’s Test Transmittal Report certifying test conditions. 14. Reporting classroom episodes that could possibly affect the proper grading of any and all applicant tests. A critical element of the VGI Testing Module is the integrity of its use. The security of the test questions and answers and the test procedure must be maintained as required by the VGI agreement with the Training Organization. To meet these requirements the following steps must be followed: 1. All reusable test booklets must be maintained under secured (locked) storage. 2. The only persons to whom a test is to be given, or a test is to be shown, are the test applicants. 3. Tests may periodically be modified. VGI Training reserves the right to call for the tradeout of all tests. 4. Under no circumstances are tests to be supplied to or be viewed by potential test applicants prior to a test session. 5. The Training Organization represented by the proctor is responsible for maintaining testing integrity. Violation of test security is cause for cancellation of the VGI agreement with that organization. PROCTOR REGISTRATION The proctors assigned by the Training Organization must submit a Proctor Regis

FAQs

What is the purpose of the VGI Testing Module under the Clean Air Act?

It is designed to permit certification of technicians as required by the Act, following EPA-approved requirements under Section 608. Proctors administer the module at a testing location assigned by a VGI Training Organization.

What are key duties a VGI proctor must perform during a test session?

A proctor establishes order and prepares applicants, distributes testing materials, provides required instructions and prevents any collaboration, maintains quiet and accurate timing, verifies student ID and signatures, and collects and seals answer cards and returns exam booklets to secure storage.

How does the document define test security and integrity requirements?

Reusable test booklets must be stored securely, tests must only be provided to test applicants, tests cannot be supplied or viewed by potential applicants before a session, and the training organization is responsible for maintaining integrity. Violations can lead to cancellation of the VGI agreement with that organization.

Oct 4, 2026

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