Design Phase Submittal Requirements and Plan Review Guidelines - Drawings and Specification Design Phase Submittal Requirements

Oct 28, 2026

Design phase memorandum detailing submission and plan review expectations for capital programs design and construction. Defines drawing submittal constraints including PDF size and sheet limits, acceptable sheet dimensions, flattened layers, OCR-compatible selectable text, prohibition of scanned documents, and consistent title block formatting. Specifies specification submittal readability, splitting oversized documents into numbered volumes with TOCs, and bookmarking division titles. Outlines Bluebeam Revu-based review workflows across SD/50% and 100% DD/CD milestones with status/completion backchecks, and requires DP responses to each university comment with clear change locations.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages4

Reading Time10 min

AccessFree to download

1. Drawing Submittals

File format, size, and sheet requirements

Layers, OCR compatibility, and labeling

Title block consistency

2. Specification Submittals

Readability and OCR compatibility

Splitting into volumes with TOC

Bookmarking division titles

Design Phase Plan Review Guidelines

Bluebeam Review

Plan Review Process

Design Team Responses

University Reviewer Back Check

MEMORANDUM | | | | | | --- | --- | --- | --- | | TO | Plan Reviewers and Design Professionals | | | | SUBJECT | Design Phase Submittal Requirements and Plan Review Guidelines | FROM | Capital Programs Design & Construction | Attachments: Design Phase Submittal Requirements and Plan Review Guidelines Example: Design Team Responses and Back Check Example: Markup Summary Design Phase Submittal Requirements and Plan Review Guidelines Drawing and Specification Design Phase Submittal Requirements 1. Drawing Submittals • The file size for any single PDF submitted must not exceed 500 MB or 250 sheets . Each volume must include a sheet index . • Sheet dimensions must not exceed ARCH D (24 x 36”) or ANSI E (34 x 48”) . • All layers must be flattened in the authoring program prior to export and submittal. • Scanned documents are not acceptable . • Document text must be fully readable/selectable and OCR compatible . • Each sheet must be bookmarked and labeled with sheet number and title . • Title blocks must be consistent across all disciplines with space provided for the Design Professional’s and Fire Marshal’s stamp.++69 2. Specification Submittals • Must be fully readable/selectable and OCR compatible. • Files that exceed 500 pages must be split into numbered volumes with a Table of Contents in each. • Division titles must be bookmarked including specification section number and name . Design Phase Plan Review Guidelines 1. Bluebeam Review Bluebeam Revu Sessions will be used to document all University drawing and specification submittal review comments and Design Professional (DP) responses at each design phase milestone (SD, 50% DD, 100% DD, 50% CD, 100% CD & 100% CD Backcheck) . 2. Plan Review Process • Initial Submittal University Plan Review: +/ -2 weeks o Initial DP Responses and Comment Review Meeting: University & DP to reach concurrence and document response to unresolved issues . • Next Phase Submittal: DP responds to University comments on previous submittal (e.g. SD) AND submits next design phase submittal for University Plan Review (e.g. 50% DD) . Responses must include specific location of change in next (e.g. 50% DD) submittal. • University Plan Reviewer compares current submittal (e.g. 50% DD) to prior phase document (e.g. SD) . If comment is addressed in current submittal, University Reviewer sets Status on prior submittal to “Completed”. If prior phase comment has not been addressed, University Reviewer sets Status to “Rejected”. If applicable,“Rejected”comments are repeated on current submittal. • The DP must demonstrate that all University comments at each design phase have been satisfactorily resolved and appropriately documented. (See attached: DP Response and Back check) Design Team Responses Design Team will respond to comments using the “Reply” tool so that comments and responses remain linked. Responses applied to the drawing must also be added using the “Reply” tool. University Reviewer Back Check University Plan Reviewer compares current submittal (e.g. DD) to prior submittal (e.g. SD) . If SD comment is resolved, Reviewer sets Status on SD document to “Completed”. If not, Reviewer sets Status to “Rejected” and if applicable, repeats comment on DD document. Rev. 200909 BackCheckedSample_SD_Drawings_.pdf Markup Summary | Markup | | | | Page Label | Author | Creation Date | Comments | Status | | --- | --- | --- | --- | --- | --- | --- | --- | --- | | | | | | A201 OVERALL FLOOR PLAN LEVEL 07 (1) | | | | | |
EXAM ROOM
711
747B
727
Possible plumbing conflicts with structural beam below. This applies to all plumbing along the perimeter of exterior wall typ. | | | | A201 OVERALL FLOOR PLAN LEVEL 07 | Reviewer | 8/25/2020 11:20:01 PM | Possible plumbing conflicts with structural beam below. This applies to all plumbing along the perimeter of exterior wall typ. | Completed set by Reviewer Backcheck on 8/26/2020 at

FAQs

What are the key requirements for a drawing PDF submittal?

A single submitted PDF must be no more than 500 MB or 250 sheets, and each volume must include a sheet index. Sheet dimensions must not exceed ARCH D (24 x 36”) or ANSI E (34 x 48”), and all layers must be flattened before export. Scanned documents are not acceptable, and text must be fully readable/selectable and OCR compatible. Each sheet must be bookmarked and labeled with sheet number and title.

How should specification documents be handled when they are large?

Specification submittals must be fully readable/selectable and OCR compatible. If a file exceeds 500 pages, it must be split into numbered volumes, and each volume must include a Table of Contents. Division titles must be bookmarked with specification section number and name.

How does the plan review and back check process work across design milestones?

Bluebeam Revu Sessions are used to document all university review comments and DP responses at each design phase milestone (SD, 50% DD, 100% DD, 50% CD, 100% CD, and 100% CD backcheck). The university reviewer compares the current submittal to the prior phase document; addressed comments are marked “Completed,” unresolved prior comments are marked “Rejected” and repeated on the current submittal when applicable. DP must demonstrate all comments are satisfactorily resolved and appropriately documented.

Oct 28, 2026

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