DBE202 Non-Compulsory Briefing Session - Tender Number DBE202 - Minutes

Oct 19, 2026

Uploaded by Rhys

Non-compulsory briefing session minutes for tender number DBE202 on the appointment of three non-profit organisations to support Early Childhood Development programmes for three years (2025/26 to 2027/28). The record covers welcome and introductions, presentation of the Terms of Reference, and supply chain management requirements, including submission as hard copies, tender closing on 18 March 2025 at 11:00, and clarification questions. It also captures bidder Q&A on ECD centre allocation, training accreditation and NQF pathways, eligibility of prior funded organisations, and constraints on disclosing project budget costs.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages7

Reading Time18 min

AccessFree to download

1. Welcome and Introduction

2. Bid Presentation

3. Supply Chain Management (SCM) Matters

4. Questions Raised and Responses Provided

NON-COMPULSORY BRIEFING SESSION – MS TEAMS DATE: 27 February 2025 TIME: 10:00 to 11:00 TENDER NUMBER DBE202 DESCRIPTION: Appointment of three Non-Profit Organisations to support Early Childhood Development programmes for a period of three years (2025/26 to 2027/28) 1. WELCOME AND INTRODUCTION Ms N Metula: i. welcomed everyone and introduced the Department of Basic Education’s (DBE)team; that is Mr R Legodi, Ms N Banda from Supply Chain Management and Dr J Kotze , the Project Manager. Ms M Ntloana might also join the session later. ii. gave the bidders an opportunity to introduce themselves (indicating the individual’s names and the name of the company/ organisation one is presenting) . 2. BID PRESENTATION Presentation of the Terms of Reference by Dr Kotze 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: i. The Briefing Session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the bidders’ proposal/s. ii. The tender is closing on 18 March 2025 at 11:00 . A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE. The tender box is situated on the right-hand side before accessing the main entrance (from the gate) to the reception; and is clearly marked “TENDERS”. With regard to the submission of bigger documents, reception will call the SCM officials who would register the document/s in the Register for receiving the tender documents. Bids must be submitted as hard copies; electronic/ emailed submissions will not be accepted by the DBE. iii. Bids must be submitted as hard copies; electronic/ emailed submissions will not be accepted by the DBE . iv. An original bid proposal/ document will be sufficient , there is no need for copies. v. The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.education.gov.za](www.education.gov.za) ), eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarity seeking questions regarding the bid until twelve (12) days before the tender closes. The questions should be directed [to](to Tenders@dbe.gov.za. and make reference to the tender number)[ ](to Tenders@dbe.gov.za. and make reference to the tender number)[Tenders@dbe.gov.za](to Tenders@dbe.gov.za. and make reference to the tender number)[.](to Tenders@dbe.gov.za. and make reference to the tender number)[ and make reference to the tender number](to Tenders@dbe.gov.za. and make reference to the tender number). vi. Bidders must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. Also see the tax requirements listed on SBD1, Part B . Below the table it is stated that “Failure to provide/ or comply with any of the above particulars may render the bid invalid ”. vii. Bidders must fully complete, sign and submit (with their bid document) the SBD forms which were uploaded with this tender document by the Department. Alteration or re-typing of the SBD forms is not allowed and will lead to the disqualification of the bid submitted. 4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session) | No. | Question | Response/ clarity | | | --- | --- | --- | --- | | 1. | Have the 50 ECD centres already been identified? | i. | The Early Childhood Development (ECD) centres have not yet been identified; mostly because it would depend on the bids received. | | | | ii. 50 different ECD programmes would be allocated to 3 different NPOs and they will not all be working at the same ECD centres.
iii. There would be different organizations bidding for different objectives, and the Department also need to engage with the province on this matter. | | --- | --- | --- | | 2. | Does the training need to be accredited

FAQs

Is attendance at the briefing session compulsory for DBE202 bidders?

No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.

What are the key requirements for submitting a DBE202 bid?

Bids must be submitted as hard copies; electronic or emailed submissions are not accepted. An original bid proposal/document is sufficient, and the tender closes on 18 March 2025 at 11:00.

Will the Department disclose the projected budgeted costs for this project?

No. The record states the Department cannot share the project’s budgeted costs, while providing guidance on the applicable 80/20 preference point system from the relevant SBD forms.

Oct 19, 2026

Uploaded by Rhys