DBE190 - Supply Chain Management (SCM) Matters - Non-compulsory Briefing Session

Oct 19, 2026

Uploaded by Mia

Non-compulsory briefing session minutes for tender DBE190 under South Africa’s Department of Basic Education. The notes cover welcome and bidder introductions, the appointment of a service provider or consortium to procure printing, warehousing, packaging, and distribution of Group Guided Reading Books for schools in two districts in Mpumalanga. Key instructions explain submission of hard copies, tender closing timing, SBD form requirements, corrections to SBD6.1 regarding non-awarding of specific goals, and how briefing Q&A will be consolidated and published on the DBE eTender portal. The record includes specific questions and responses for international bidders and book language/specifications links.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages9

Reading Time23 min

AccessFree to download

1. WELCOME AND INTRODUCTION

2. BID PRESENTATION

3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS

4 MAY 2023 - Non-compulsory briefing session

4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session)

DATE:TIME: TENDER NUMBERDESCRIPTION: 1. WELCOME AND INTRODUCTION 2. BID PRESENTATION Presentation of the Terms of Reference (TORs)by Mr Prinsloo. # 3. SUPPLY CHAIN MANAGEMENT (SCM)MATTERS NON COMPULSORY BRIEFING SESSION-MS TEAMS 4 MAY 2023 09:30 to 10:30 DBE190 APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERSFOR THE PROCUREMENT OF PRINTING,WAREHOUSING, PACKAGING ANDDISTRIBUTION OF GROUP GUIDED READING BOOKS TO SCHOOLS IN TWO DISTRICTS INMPUMALANGA PROVINCE Ms N Metula welcomed everyone and introduced the Department of Basic Education's (DBE)team as Ms N Thebe,Mr RLegodi,Ms T Skosana(Supply Chain Management),MrP Prinsloo and Ms K Modiba(Project Managers). She gave the Bidders an opportunity to introduce themselves (indicating the individual's names and the name of the companyorganisation one is presenting). The SCM indicated that: ·The briefing session is non-compulsory as published.Non-attendance to the briefing session does not lead todisqualification of the Bidders'proposal/s. ·The tender is closing on 19 May 2023 at 11:00.A bid which is submitted after 11:00 will be regarded as late and willnot be accepted by the DBE.The Tender box is situated on the right hand side before accessing the main entrance(from the gate)to the Reception;and is clearly marked“TENDERS”.In a case where the tender submission cannot fitin a Tender box,Bidders are advised to approach the Reception where they will call SCM officials to come and receivethe documents and register them.Bidders should not just leave their tender documents at Reception. ·Bids must be submitted as hard copies;electronic/emailed submissions will not be accepted by the DBE. ● Bidders must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond asrequired. ·Paragraph 9.2.1 is corrected to read that non-submission of the SBD6.1 form will result in non-awarding of the specific goals.There is no longer a requirement for B-BBEE points. ·Bidders must download,complete,sign and submit(with their bid document)the SBD forms which were uploaded onthis tender by the Department.Alteration or re-typing of the SBD forms is not allowed and will lead to the disqualificationof the bid submitted. ·The discussions during the briefing session and the questions raised after the briefing session will be consolidated,responded to and uploaded on the Department's website and eTender Portal (www.etenders.gov.za)where the tenderadvert and documents are published. ·Bidders can still forward the clarity seeking questions regarding the bid until 10 days before the tender closes.Thequestions should be directed to Tenders@dbe.gov.za and the tender number must be stated in order to properly locatethe question and the response. # 4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session) | No. | Question raised | Response/clarity | | --- | --- | --- | | 1. | a.What is the VAT applied for international bidders in case
they do not have to oblige with the tax authorities of South
Africa | a.South African tax laws will apply. | | | b.Is this tender open for international bidders who are
registered outside the Republic of South Africa? | b.This is an open tender for the appointment of a service
provider or a consortium of service providers for
procurement of printing,warehousing,packaging and
distribution of group guided reading books to schools in
two districts in Mpumalanga Province. | | --- | --- | --- | | 2. | In case of international bidders,can we submit similar documents
from the Indian government like our registration certificates?There
are a few forms and requirements in the tender which have not
specified any relevant requirements for international bidders.
Registration Certificate and other fiscal documents from South
Africa.So for international bidders,can we submit the same from
India or f

FAQs

Is the DBE190 briefing session compulsory for bidders?

No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of bidders’ proposals.

What is required for tender submission for DBE190?

Bids must be submitted as hard copies. Electronic or emailed submissions are not accepted by the DBE.

How should international bidders handle VAT and tax registration requirements?

South African tax laws will apply for international bidders regarding VAT. Bidders must comply with requirements as published in the tender document and forms, including submitting the correct SBD forms.

Oct 19, 2026

Uploaded by Mia