DBE183 - Invitation to Bid - Appointment of a Service Provider

Oct 19, 2026

Invitation to Bid DBE183 from the Department of Basic Education requests bids for hosting, support, and maintenance of the Education Facility Management System (EFMS). The document sets submission rules, including delivering bids by the stipulated closing time to the specified address and submitting bids only on the official forms provided. It outlines tax compliance requirements, including submission of SARS-issued tax compliance status details or CSD numbers, and notes potential invalidation for noncompliance. It also provides notice of a non-compulsory briefing session via Microsoft Teams and relevant contact and deadline information.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages41

Reading Time1 h 43 min

AccessFree to download

Invitation to Bid (PART A)

Bid details and submission location

Supplier information and B-BBEE/tax questionnaire

Terms and Conditions for Bidding (PART B)

Bid submission requirements

Tax compliance requirements

Notice to prospective bidders and briefing session

PART A INVITATION TO BID | YOU ARE HEREBY INMTED TO BID FOR REQUIREMENTS OF THE(NAME OF DEPARTMENT/PUBLIC ENTITY | | | | | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | BID NUMBER: | DBE183
CLOSING DATE:30 JANUARY 2023
CLOSING TIME: | | | | | | | | 11:00 | | DESCRIPTION | APPOINTMENT OFASERVICE PROVIDERFORHOSTING.SUPPORT AND MAINTANANCE OF THEEDUCATIONFACILITY MANAGEMENT
SYSTEM(EFMS) | | | | | | | | | | BID RESPONSE D0CUMENTS MAY BE DEPOSITED IN THE BID BOX STUATEDAT(STREETADDRESS | | | | | | | | | | | MAIN ENTRANCE/RECEPTION,SOL PLAJIE HOUSE | | | | | | | | | | | DEPARTMENT OF BASIC EDUCATION | | | | | | | | | | | 222 STRUBEN STREET | | | | | | | | | | | PRETORIA | | | | | | | | | | | BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTEDTO | | | | TECHNICALENQUIRIES MAY BE DIRECTED TO | | | | | | | CONTACT PERSON | | Ms N Metula | | CONTACT PERSON | | | | Ms C Moloto | | | TELEPHONE NUMBER | | 0123573134 | | TELEPHONE NUMBER | | | | 0123574303 | | | FACSIMILE NUMBER | | NIA | | FACSIMILE NUMBER | | | | N/A | | | E-MAILADDRESS | | Tenders@dbe.gov.za | | E-MAILADDRESS | | | | Moloto.C@dbe.gov.za | | | SUPPLIERINFORMATION | | | | | | | | | | | NAME OF BIDDER | | | | | | | | | | | POSTALADDRESS | | | | | | | | | | | STREET ADDRESS | | | | | | | | | | | TELEPHONE NUMBER | | CODE | | | NUMBER | | | | | | CELLPHONE NUMBER | | | | | | | | | | | FACSIMILE NUMBER | | CODE | | | NUMBER | | | | | | E-MAILADDRESS | | | | | | | | | | | VAT REGISTRATION
NUMBER | | | | | | | | | | | SUPPLIER
COMPLIANCE STATUS | | TAX
COMPLIANCE
SYSTEM PIN: | | OR | CENTRAL
SUPPLIER
DATABASE
No: | MAAA | | | | | B-BBEE STATUS
LEVEL VERIFICATION
CERTIFICATE | | TICK APPLICABLE BOX]
□Yes
□No | | B-BBEE STATUS LEVEL SWORN
AFFIDAVIT | | | [TICK APPLICABLE BOX]
□Yes
□No | | | | [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT (FOR EMES &QSEs)MUST BE SUBMITTED IN
ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE | | | | | | | | | | | ARE YOU THE
ACCREDITED
REPRESENTATIVE IN
SOUTH AFRICA FOR
THE GOODS
/SERVICES WORKS
OFFERED? | | □No
□Yes
[IF YES ENCLOSE PROOF] | | ARE YOU A FOREIGN BASED
SUPPLIER FOR THE GOODS
/SERVICES WORKS OFFERED? | | | □Yes
□No
[FYES,ANSWER THE
QUESTIONNAIRE BELOW] | | | | QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS | | | | | | | | | | | □ YES□NO
IS THE ENTITYA RESIDENT OF THE REPUBLIC OF SOUTH AFRICA(RSA)?
□YES □NO
DOES THE ENTITY HAVEA BRANCH IN THE RSA?
□YES □NO
DOFS THF FNTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA?
□YES □NO
DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA?
IS THF FNTITY LIABLE IN THE RSAFOR ANY FORM OF TAXATION?
□YES □NO
一一 UALLU HEAB0VE.IHENTSNOTAREQUREMENTTOREGISTERFORATAXCWPLEMCESTAT.555TEF
CODE FROM THE SOUTH AFRICAN REVENUE SERVICE(SARS)AND IF NOT REGISTER AS PER 2.3 BELOW | | | | | | | | | | 1 PART BTERMS AND CONDITIONS FOR BIDDING | 1. BID SUBMISSION: | | --- | | 11 BIDS MUIST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS.LATE BIDS WILL NOT BE ACCEPTED FOR
CONSIDERATION.
12 ALL BIDS MUST BE SUBMITTED ON THE OFFICIALFORMS PROVIDED-(NOT TOBE RE-TYPED)ORIN THE MANNER PRESCRIBED
IN THE BID DOCUMENT.
1.3 THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT.2000 AND THE PREFERENTIA
PROCUREMENT REGULATIONS.2017.THE GENERAL CONDITIONS OF CONTRACT(GCC)AND.IF APPLICABLE.ANY OTHEF
SPECIAL CONDITIONS OF CONTR

FAQs

What is the scope of the tender DBE183?

The tender seeks the appointment of a service provider for hosting, support, and maintenance of the Education Facility Management System (EFMS).

What are the key bid submission requirements?

Bids must be delivered by the stipulated time to the correct address and submitted on the official forms provided (not re-typed) or in the manner prescribed in the bid document.

What tax compliance information must bidders provide?

Bidders must comply with their tax obligations and submit their SARS-issued unique personal identification number (PIN) for verification, including options to obtain a TCS pin via e-filing or provide a printed TCS certificate, and provide CSD numbers when no TCS pin is available.

Oct 19, 2026

Uploaded by Nguyễn Văn Học