DBE176 - Questions and Answers - Amendments after the Second Briefing

Oct 19, 2026

Uploaded by Cipher

DBE176 presents a structured Questions and Answers record for a procurement tender related to printing, storage, packaging, and distribution of education workbooks for the Department of Basic Education over three years, with an option to extend. It addresses concerns about extension timing, sufficiency of occupational health requirements, confidentiality of third-party information, terminology for guarantee versus assurance, and revisions to closing dates and tender forms. It also lists minor amendments arising from a second briefing, including updated OHS document wording, revised auditor assurance language, and corrections to evaluation criteria scoring.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages3

Reading Time8 min

AccessFree to download

Questions and Answers from the Second Briefing

Award timing, documentation scope, and confidentiality

Closing date and tender form amendments

Minor amendments and evaluation criteria updates

DBE176: APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERS FOR PRINTING, STORAGE, PACKAGING AND DISTRIBUTION OF WORKBOOKS FOR THE DEPARTMENT OF BASIC EDUCATION FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO EXTEND FOR ANOTHER TWO (2) YEARS QUESTIONS AND ANSWERS THAT THE LINE FUNCTION HAS RESPONDED TO DURING THE SECOND BRIEFING Question: Will the extension not cause delay in the award of the tender and thereby causing delays in the implementation of the tender in year one (1) . Response: DBE will do everything in it power to ensure that the tender is awarded on time and no delays are hindering the implementation of the project in year one (1) . Question: Will an occupancy certificate be sufficient as the TOR is not specific on what specific documents are required. Response: The bidder was again referred to OHS legislation as DBE does not have the details of the bidders model/designs/offices/warehouses, etc. Question: The bidder raised a concern regarding the confidentiality of third party confidential information in the did documents. Response: Bid documents are treated as confidential and DBE will take the necessary steps to protect the information contained in these documents. Question: The term “guarantee” is a challenge but rather use the term “assurance” instead. Response: Both terms are to be used as they are synonymous. Question: The closing date on Annexure B still refers to the 14 of December 2021 as the closing date. Response: The date had been amended to indicate that the closing date is 10 January 2022. Question: Would there be an amendment to the SBD1? Response: The SBD1 form will be revised to reflect the current closing date. The revised SBD1 form will be uploaded on the DBE website and eTender Publication Portal. Question: Would the closing date on Annexure B be amended to the new closing date as well? In terms of paragraph 5 . 1, there is a request for the SBD3 .1 but the SBD3 .1 was not provided in the tender documents; will it be required or the Annexure B is replacing the SBD3 . 1? Response: The SBD3 .1 has been replaced by Annexure B. The closing date on the currently uploaded Annexure B was amended to reflect the closing date of 10 January 2022 at 11:00 . PLEASE FIND THE FURTHER MINOR AMENDMENTS ASA RESULT OF THE SECOND BRIEFING AND SC RESPONSE TO CTP Paragraph 6.6 Provide occupational health and safety document from the relevant authority for all facilities (e.g. warehouse/s and/or offices) to be utilised for the project. Will now read as follows: Paragraph 6.6 Provide occupational health and safety document/s from the relevant authority for all facilities (e.g. warehouse/s and/or offices) to be utilised for the project. Paragraph 6.18 Auditor’s letter guaranteeing that the entity(s) are a going concern at the time of submitting the bid. Will now read as follows: Paragraph 6.18 Auditor’s letter guaranteeing/assuring that the entity(s) are a going concern at the time of submitting the bid. Added paragraph 9.1.4 ”Where a bidder has not attained the minimum requirement set out for the different criteria, but has demonstrated substantial compliance with the criterion / criteria, the Bid Evaluation Committee may decide that the bidder nevertheless satisfied the requirements for the criterion/criteria and award the minimum required points in respect thereof, so as to meet the said requirements.” Paragraph 9: Criteria 3 and 5 in the Functionality Evaluation Criteria, bidders will be expected to "score 13 out of 15" instead of 13.5 out of 15 as there are no half points in these two criteria. The wording will now read as follows: (3) Artwork, Printing, die cutting and binding. This criterion is essential for the successful execution of the workbook project and therefore carries within itself a minimum of 86. 67%. A bidder must therefore score 13 out of 15 points. The wording will now read as follows: (5) Fleet availability or written guar

FAQs

Does extending the service period risk delaying the tender award and year-one implementation?

DBE states it will do everything in its power to ensure the tender is awarded on time, with no delays hindering year-one project implementation.

How are occupational health and safety document requirements handled in the TOR?

The bidder is referred to OHS legislation, and the amendment updates the requirement to provide OHS documents from the relevant authority for all relevant facilities used for the project.

What changes were made to the closing date and related tender forms?

The closing date in Annexure B was amended to 10 January 2022, and the revised SBD1 form will be updated on the DBE website and the eTender Publication Portal; Annexure B replaces SBD3.1.

Oct 19, 2026

Uploaded by Cipher