DBE170 - 28 June 2021 - Non-Compulsory Briefing Session Tender

Oct 19, 2026

Uploaded by Connor

Non-compulsory briefing session minutes for tender DBE170 held virtually via Microsoft Teams on 28 June 2021, from 10:00 to 11:00. The document records welcome and introductions, presentation of the Terms of Reference, and Supply Chain Management guidance covering attendance, submission deadlines, and clarity-seeking questions. It includes questions and responses provided during and after the briefing, addressing B-BBEE submission for joint ventures, membership requirements, case study presentation, printing versus electronic submission, and the delivery address, concluding with the tender closing date and time.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages3

Reading Time8 min

AccessFree to download

Welcome and Introduction

Bid Presentation

Supply Chain Management (SCM) Matters

Questions Raised and Responses Provided (during the briefing session)

Conclusion

Questions Raised (after the briefing session) and Responses Provided

NON COMPULSORY BRIEFING SESSION HELD VIRTUALLY – MICROSOFT TEAMS DATE: 28 June 2021 TIME: 10:00 to 11:00 TENDER NUMBER DBE170 DESCRIPTION: APPOINTMENT OF A PROFESSIONAL CONFERENCE ORGANISER FOR THE DEPARTMENT OF BASIC EDUCATION FOR A PERIOD OF THREE (3) YEARS 1. WELCOME AND INTRODUCTION Ms Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Ms Chiloane and Mr Kruger (Project Managers) . She gave the Bidders an opportunity to introduce themselves (indicating the individual’s names and the name of the company/ organisation one is presenting) . 2. BID PRESENTATION Presentation of the Terms of Reference (TORs) by Ms Chiloane; she went through the TORs. 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: 􀁸 The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the Bidders’ proposal/s. 􀁸 The tender is closing on 9 July 2021 at 11:00 . A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE. 􀁸 Bidders can still forward the clarity seeking questions regarding the bid until 1 July 2021 at 16:00 (as indicated in the tender advert) . The questions should be directed [to](to Tenders@dbe.gov.za.The)[ ](to Tenders@dbe.gov.za.The)[Tenders@dbe.gov.za.](to Tenders@dbe.gov.za.The)[The](to Tenders@dbe.gov.za.The) discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website where the tender advert and documents are [published](published www.education.gov.za)[ ](published www.education.gov.za)[www.education.gov.za](published www.education.gov.za) go to “Quick Links”, click on Tender Bulletin, Advertised tenders. 􀁸 Bidders must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. 4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session) | No. | Question raised | Response/ clarity | | --- | --- | --- | | 1. | The B-BBEE Affidavit in case of a Joint Venture; should they be submitted separately or combined. | The Joint Venture/ Consortium should submit the consolidated B-BBEE Certificate. | | 2. | With regard to registered bodies (IATA/ ASATA and SAACI) that the events companies might belong to; is it required that they belong to more than one (1) body because there is more than one body stipulated in the attachment? | The Bidder must be a member of IATA/ ASATA and SAACI. It should be IATA or ASATA and SAACI; two of the associations. | | 3. | In case of the case study submission, how should that be submitted in terms of content and specifics thereof? How wide do you go with the submission of case study as far as Presentation is concerned? Do you require each agency to come back with a specific case study as well? | The detailed sequence of events is on page 24 paragraph 13 and 14. | 5. CONCLUSION Bidders were reminded: 􀁸 To be mindful of the tender closing date as indicated in the Tender advert. 􀁸 That they can still ask questions until 1 July 2021 at 16:00; questions should be directed to [Tenders@dbe.gov.za](Tenders@dbe.gov.za). Ms Metula thanked the Bidders for attending the briefing session and wished them well with the preparation and submission of their bids. The session was adjourned. 6. QUESTIONS RAISED (after the briefing session) AND RESPONSES PROVIDED | No. | Question raised | Response/ clarity | | --- | --- | --- | | 1. | Must the submission be printed and delivered and will the option of an electronic submission not be considered? | The tender submissions (documents/ proposals) must be printed and delivered to the address stated in paragraph 5 below, there is no option of electronic submission. | | 2. | Is IATA/ASATA Certification a must? | The requirement for IATA or ASATA and SAACI membership certificate is compulsory as stated in p

FAQs

Is attendance at the briefing session compulsory for tender DBE170?

No. The briefing session is non-compulsory, and non-attendance does not disqualify a bidder’s proposal.

What are the tender closing deadline and the clarity-question deadline?

The tender closes on 9 July 2021 at 11:00, and clarity-seeking questions can be forwarded until 1 July 2021 at 16:00.

Can bids be submitted electronically for this tender?

No. Tender submissions must be printed and delivered to the specified address; there is no option for electronic submission.

Oct 19, 2026

Uploaded by Connor