DBE Tender DBE 179 Briefing Session Minutes - Appointment of Service Provider for Second Chance Matric LTSM

Oct 19, 2026

Minutes of a non-compulsory virtual briefing session hosted under the Department of Basic Education for Tender DBE 179, held on 24 August 2022 (10:30–11:30). The session covers the appointment of a service provider or consortium to reprint Second Chance Matric Programme learner teacher support material (LTSM) for the 2022/2023 and 2024 academic years. It records supply chain management guidance on submission, eTender publication of consolidated queries, and tender closing terms, followed by Q&A addressing pricing, award timing, and material specifications.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages6

Reading Time15 min

AccessFree to download

Welcome and Introduction

Bid Presentation

Supply Chain Management (SCM) Matters

Questions Raised and Responses Provided (during the briefing session)

Conclusion

Questions Raised (after the briefing session) and Responses Provided

NON-COMPULSORY BRIEFING SESSION HELD VIRTUALLY – MICROSOFT TEAMS DATE: 24 AUGUST 2022 TIME: 10:30 to 11:30 TENDER NUMBER DBE 179 DESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER OR A CONSORTIUM OF SERVICE PROVIDERS TO REPRINT THE SECOND CHANCE MATRIC PROGRAMME LEARNER TEACHER SUPPORT MATERIALS (LTSM) IN PREPARATION FOR THE 2022/2023 AND 2024 ACADEMIC YEARS 1. WELCOME AND INTRODUCTION Ms Metula welcomed everyone and introduced the Department of Basic Education’s (DBE) team; Mr S Banda, Mr R Legodi, Mr R Mabilo (Supply Chain Management) and Dr S Malapile , Project Manager. She gave the Bidders an opportunity to individually introduce themselves (indicating their names and the name of the company/ organisation one is representing) . 2. BID PRESENTATION Dr S Malapile made the presentation of the Terms of Reference (TORs) . 3. SUPPLY CHAIN MANAGEMENT (SCM) MATTERS The SCM indicated that: 􀁸 The briefing session is non-compulsory as indicated in the Tender advert. Non-attendance to the briefing session does not lead to disqualification of the Bidders’ proposal/s. 􀁸 The discussions during the briefing session and the questions raised after the briefing session will be consolidated, responded to and uploaded on the Department’s website ([www.etenders.gov.za](www.etenders.gov.za) ) eTender Portal ([www.etenders.gov.za](www.etenders.gov.za) ) where the tender advert and documents are published. Bidders can still forward the clarityseeking questions regarding the bid until seven days before the tender closes which will be 13 September 2022 at 11:00 (as indicated in the tender advert) . The questions should be directed [to](to Tenders@dbe.gov.za)[ ](to Tenders@dbe.gov.za)[Tenders@dbe.gov.za](to Tenders@dbe.gov.za). 􀁸 The tender is closing on 13 September 2022 at 11:00 . A bid which is submitted after 11:00 will be regarded as late and will not be accepted by the DBE. 􀁸 Tender documents must be physically delivered to the Department (Tender Box or at the Reception where the deliverer will register the document in the Register which will be provided by the Tender Unit’s official receiving the document. Emailed documents will not be accepted. Tender box is on the right hand side the before accessing the Reception door. 􀁸 Bidders were reminded that they must read the Mandatory Requirements carefully as listed in the TORs and ensure that they respond as required. Submit the completed and signed SBD forms which are published with this tender. 4. QUESTIONS RAISED AND RESPONSES PROVIDED (during the briefing session) | No. | Question raised | Response/ clarity | | --- | --- | --- | | 1. | Are Bidders going to quote on the quantities as per Specification for year one and year two? | The pricing must be submitted as required in paragraph 9, Table 7 number 4 of the Terms of Reference. | | 2. | What is the likely date of the tender award in order to give a more concise project plan? | It is difficult to determine the tender award date at this stage but the tender will be finalised/ awarded as soon as the evaluation and adjudication processes are complete and the Accounting Officer has approved the recommendations made by the Bid Adjudication Committee. | | 3. | In terms of grammage, mentioned on the Specifications, the text is 250gsm, is that the grammage for the cover or the paper inside? The inner paper is normally 80/ 70grams. | The Bidders can go to the Departmental website on “Second Chance matric Programme” and check out the Learner Teacher Support Materials (LTSM), for sampling and to get sense of the kind of material which needs to be printed. The LTSM may be accessed on this link:
[https://www.education.gov.za/Programmes/SecondChanceProgramme.aspx](https://www.education.gov.za/Programmes/SecondChanceProgramme.aspx) | | | What is the thickness of the cover and the thickness of the inside pages? | The documents’ covers/ first page will differ according to different subjects but the inside of the documen

FAQs

Is attendance at the briefing session mandatory for Tender DBE 179?

No. The briefing session is non-compulsory, and non-attendance does not lead to disqualification of the bidders’ proposals.

What is the tender closing date and submission deadline for DBE 179?

The tender closes on 13 September 2022 at 11:00. Bids submitted after 11:00 are regarded as late and will not be accepted by the DBE.

How should bidders submit clarity-seeking questions before the tender closes?

Bidders can forward questions regarding the bid until seven days before the tender closes, and the questions should be directed to Tenders@dbe.gov.za. Consolidated responses are uploaded to the Department’s website and eTender portal.

Oct 19, 2026

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