COVID-19 Office Hours - Chat and Q&A - December 11, 2020

Oct 6, 2026

Meeting chat and Q&A log from December 11, 2020 covering HUD COVID-19 related guidance questions and operational planning for Continuums of Care and ESG-CV activities. Participants discuss whether CoC COVID-19 waivers and PIT/HIC or LSA deadlines will be extended, how PIT counts should attribute people staying outside their CoC, and eligibility of hotel/motel space for emergency shelter operations. The log also addresses HMIS data collection responsibilities when services are funded by various sources and include staff rooms for essential services.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages11

Reading Time28 min

AccessFree to download

Meeting Chat and Q&A Log

Webinar access details

Waivers and extensions: CoC, LSA, PIT/HIC

Counting rules for PIT across CoCs

ESG-CV and shelter operations eligibility

HMIS data collection responsibility by funding source

COVID-19 Office Hours: Chat and Q&A December 11th, 2020 Please note that this document should not be considered formal HUD guidance; the HUD Ask A Question Desk should be leveraged for official HUD responses to questions. Additionally, this document has not been edited. The content reflects the language used by participants and panelists during the meeting. December 11, 2020 2:30 PM from Thomas Bednar to everyone: To join the webinar via the phone, please call in using: +1-415-655-0002 Access code: 610 976 677 (If you need to call in toll-free, call 1-855-797-9485) December 11, 2020 2:32 PM from Andrew Willard to everyone: Excited for today's presentation. Any sign of CoC COVID-19 Waivers being extended past December 31st, 20220 for the applicable waived activities expiring? December 11, 2020 2:32 PM from Christina Yasav to everyone: I misplaced the guide for project setup for ESG-CV funding, can someone post that in chat? December 11, 2020 2:33 PM from Carrie Poser to everyone: How likely is it that the CDC moratorium be extended? December 11, 2020 2:33 PM from Brett Esders to everyone: @Andrew-yes. Stay tuned. It is definitely on our radar. December 11, 2020 2:33 PM from Karen Byron to everyone: On the night of the PIT, if we have people staying in a hotel from a different CoC as a result of the pandemic. Which CoC should they be counted in? December 11, 2020 2:34 PM from Brenda Chamberlain to everyone: Is HUD able to extend the LSA deadline? We are killing ourselves as HMIS ADmins to respond to the flags for 2019 and 2020 but with dealing with everything due to the pandemic it is extremely hard to work on this too at this time. December 11, 2020 2:34 PM from William Snow to everyone: @ Karen-report them based on which CoC is paying for the assistance. December 11, 2020 2:34 PM from Anna O'Toole to everyone: HUD has stated that the use of ESG-CV funds for hotel/motel rooms (only a set of rooms, not the entire structure) would be classified as emergency shelter and be an eligible shelter operations cost. Would space at the hotel (i.e., a separate hotel room) for staff to provide essential services to participants also be an eligible shelter operations cost? December 11, 2020 2:34 PM from Andrew Willard to everyone: @Brett-Great! I assumed so, and wanted to be able to report back. Thank you! December 11, 2020 2:34 PM from Karen Byron to everyone: Thanks, William December 11, 2020 2:34 PM from Shawn Hayes to everyone: Is HUD considering extending the due date of the PIT data to account for communities that do the counts in February given the pandemic? If not, could you explain why HUD is not willing to do that? December 11, 2020 2:35 PM from William Snow to everyone: @ Brenda-HUD is considering a limited LSA extension. It will likekly be short but get us into the new year. We know HMISsys admins are doing a lot right now and even a little break will help. Look for news on that early next week. December 11, 2020 2:36 PM from Shawn Hayes to everyone: PIT/HIC I mean. December 11, 2020 2:36 PM from JENNIFER CLARKE to everyone: [William...you](William...you)'ve noted the CoC paying for the assistance should be counting folks staying outside of their CoC on the night of the PIT. What if the state is paying for a CoC to place folks in another CoC? December 11, 2020 2:37 PM from William Snow to everyone: @ Shawn-at this point HUD is not planning on extending the PIT/HIC deadline. There are several factors that impact deadlinesand it is too early to make that decision. But as we get closer to that timeline we will revisit as needed. December 11, 2020 2:38 PM from Shawn Hayes to everyone: @William Snow, thank you! December 11, 2020 2:38 PM from Marlisa Grogan to everyone: @Christina-here is the link to the ESG HMIS PRogram Manual: [https://fi](https://fi)[les.hudexchange.info/resources/documents/ESG](les.hudexchange.info/resources/documents/ESG)Program-HMIS-Man

FAQs

Were official HUD responses intended to be taken from this document?

No. The log states it should not be considered formal HUD guidance and directs users to leverage the HUD Ask A Question Desk for official responses.

Will HUD extend the PIT/HIC deadline or revisit it?

HUD is not planning to extend the PIT/HIC deadline at the time of the discussion, but participants are told it will be revisited as needed closer to the timeline.

Who is responsible for HMIS data collection when people are housed outside their CoC?

If people are placed outside the CoC using funding provided to the CoC or an ESG recipient in the area, the responsibility is assumed to fall on the party placing them. If it is a HUD-funded provider, the provider is required to collect and report; for non-HUD-funded providers, responsibility must be determined with the provider.

Oct 6, 2026

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