Coordinated Early Intervening Services (CEIS) Fiscal and Student Data Tracker - Version 2 - Public domain guidance for IDEA Data Center

Oct 15, 2026

Coordinated Early Intervening Services (CEIS) Fiscal and Student Data Tracker (Version 2.0) provides three linked tools for states, districts, schools, and providers to track CEIS-related finances, services, and student outcomes. The guidance explains the regulatory basis for required CCEIS and optional CEIS, outlines reporting data elements submitted through EDFacts, and describes three implementation options for using provider, school, and LEA tools with coordinated data quality mechanisms.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages11

Reading Time28 min

AccessFree to download

Overview of the CEIS Fiscal and Student Data Tracker

Tools and implementation across provider, school, and LEA levels

CEIS and CCEIS regulatory requirements

Significant disproportionality and reserved IDEA Part B funds

Voluntary CEIS vs required CCEIS

State annual reporting and data submission

EDFacts Metadata and Process System (EMAPS)

Using the tracker: options and data entry requirements

Option 1: provider to SEA via school and LEA

Coordinated Early Intervening Services (CEIS) Fiscal and Student Data Tracker Terry Long Shen Lee ChrisT hacker Danielle C rain Sara Doutre Steve Smith Laura Johnson Swati Nadkarni December 2017 Version 2.0 The IDEA Data Center (IDC) and the Center for IDEA Fiscal Reporting (CIFR) created this document under U.S. Department of Education, Office of Special Education Programs Grant Nos. H373Y130002 and H373F140001 . Richelle Davis and Meredith Miceli serve as IDC project officers. Dan Schreier serves as CIFR project officer. The views expressed herein do not necessarily represent the positions or policies of the U.S. Department of Education. No official endorsement by the U.S. Department of Education of any product, commodity, service, or enterprise mentioned in this publication is intended or should be inferred. This product is public domain. Authorization to reproduce it in whole or in part is granted. For more information about the IDEA Data Center’s work and its partners, [see www.ideadata.org. For more information](see www.ideadata.org. For more information) about CIFR, see [https://cifr.wested.org](https://cifr.wested.org). Suggested Citation: Long, T., Lee, S., Thacker, C., Crain, D., Doutre, S., Smith, S., Johnson, L., and Nadkarni, S. (2017, December). Coordinated Early Intervening Services (CEIS) Fiscal and Student Data Tracker, (Version 2.0) . IDEA Data Center. Rockville, MD: Westat. The CEIS Fiscal and Student Data Tracker is a set of three tools SEAs can use with their districts, schools, and providers 1 to assist them in tracking the finances, services, and student data associated with CEIS. These three tools include one for provider(s), school(s), and LEA(s) . More information about each of these tools can be located in the Using the Tools and Instructions Sections. In December 2016, the Office of Special Education Programs (OSEP) issued amended regulations on significant disproportionality (34 CFR §300 .646) . These regulations require local education agencies (LEAs) that the state identifies with significant disproportionality to reserve 15 percent of the funds they receive under Part B of the Individuals with Disabilities Education Act (IDEA) to provide Comprehensive Coordinated Early Intervening Services (CCEIS) . In addition, the amended regulations distinguish between the CCEIS that an LEA must provide due to significant disproportionality and the Coordinated Early Intervening Services (CEIS) it may choose to provide voluntarily. For voluntary CEIS, an LEA may use up to 15 percent of its IDEA Part B subgrant to “develop and implement coordinated, early intervening services, which may include interagency financing structures, for students in kindergarten through grade 12 (with a particular emphasis on students in kindergarten through grade three), who need additional academic and behavioral support to succeed in a general education environment”(34 CFR §300 .226 [a]) . For CCEIS, an LEA must use 15 percent of its annual IDEA Part B subgrant for activities that address factors contributing to significant disproportionality (including a policy, practice, or procedure) for children age 3 through grade 12 who are not currently identified as needing special education or related services but who need additional academic and behavioral support to succeed in a general education environment, or who are currently identified as needing special education or related services. An LEA can use funds primarily, but not exclusively, for this second group. These activities may include professional development and educational and behavioral evaluations, services, and supports. States have annual reporting requirements for CEIS that are included in the IDEA Part B Maintenance of Effort (MOE) Reduction and CEIS data submission requirements. States report these data using the EDFacts Metadata and Process System ( EMAPS) . For CEIS, states must report: • the amount of Part B Section 611 and Section 619 funds

FAQs

What are the three tools in the CEIS Fiscal and Student Data Tracker used for?

They help track CEIS finances, services, and student data at the provider, school, and LEA levels, feeding information through the system for reporting and coordination.

What is the difference between voluntary CEIS and required CCEIS?

Voluntary CEIS allows LEAs to use up to 15% of IDEA Part B subgrant funds to develop early intervening services. Required CCEIS uses 15% to address factors contributing to significant disproportionality for specified age groups and outcomes.

Which CEIS data elements must states report?

States report allocations to each LEA, amounts reserved for CEIS (voluntary or required), areas of significant disproportionality when CEIS is required, the number of children receiving CEIS, and the number later identified for special education over the past two years.

Oct 15, 2026

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