Common Humanitarian Fund 2007 - 2nd round - Project contracting and PCA release process

Aug 30, 2026

Allocation tables for the second round of the Sudan Common Humanitarian Fund (CHF 2007) are issued by the Humanitarian Co-ordinator to serve as official reference for contracting. The process starts with submission of a project document (Annex 1) and project budget (Annex 3), followed by UNDP review and preparation for PCA signing. After PCA signature, release of the first installment begins as an advance, with later quarterly releases based on financial reports. Funds are transferred in USD, requiring a bank account outside Sudan and a final audit certificate at project end.

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CHF 2007 second round - official allocation tables

Project document and budget submission (Annex 1, Annex 3)

UNDP review and PCA signature steps

Installment release schedule and quarterly reporting (Annex 4-6)

Fund transfer requirements and final audit certificate (Annex 7)

Reference documents and contacts

Common Humanitarian Fund 2007-2nd round Document type: Other Publication date: 2007-03-05 Revision date: 2007-03-05 Países: Sudan Actividades: Sudan 2006 (Cluster Operation) Source: Logistics Cluster Document link: [https://logcluster.org/es/documents/common-humanitarian-fund-2007-2nd-round](https://logcluster.org/es/documents/common-humanitarian-fund-2007-2nd-round) Resumen Contenido Allocation tables for the second round of Sudan Common Humanitarian Fund (CHF 2007) have been officially issued by the Humanitarian Co-ordinator. Please find in attachment the necessary tables which will serve as official reference for further contracting as per details contained. The first step is the submission of a project document (see ANNEX 1) and a project budget (see ANNEX 3) . Upon receipt of said documentation, FMU reviews and prepares the PCA for final signature. Once the PCA is signed by UNDP and your organisation, the release of the first installment may begin according to your quarterly cash requirement. Major steps for signature of the PCA: 1. NGO submits to UNDP ANNEX 1 and ANNEX 3 2. UNDP review/ review/approval/ signature 3. NGO countersignature / submission of payment request (ANNEX 4,5,6) 4. First release may begin Major features of the PCA: Project document (see ANNEX 1) can be limited to essential narrative at condition that measurable indicators clearly outlined and quantified and it required the inclusion of a detailed workplan and alogframe matrix. Project budget (see ANNEX 3) has to forecasted in accordance with divisions in quarters of the calendar year. The amount of each instalment corresponds to the subtotal forecasted for each quarter. Release of the first instalment is released as advance upon the signature of the PCA. Releases of further instalments are made on a quarterly basis upon submission of financial reports indicating the level of actual expenditures for past quarter and the forecasted amount for next quarters (see ANNEX 4-5-6) . All funds are transferred in US dollars currency and NGO has to avail a bank account anywhere outside Sudan (vendor profile-see ANNEX 6) . A final audit certificate is required at the end of the project – audit costs can be included as a budget line in the budget within the allocated amount (see ANNEX 7) . For your further reference and perusal, please find following documentation: 1. Instructions and sample of the PCA and its annexes (see ADOBE PDF file) 2. Blank template of PCA to be used for final submission of project document ( see MS Word file) 3. Blank templates of BUDGET (see ANNEX 3) to be used for final submission (MS Excel format) including templates of Annex 3A (co-financing) and Annex4 (financial report) Please screen the attached documents and come back to Mr. Luca Trevisan ( [luca.trevisan@undp.or](luca.trevisan@undp.org)[g](luca.trevisan@undp.org) ) coordinating the overall UNDP NGO partnership with James Omunson ([james.omunson@undp.org](james.omunson@undp.org) ) in the CHF framework, at anytime for further clarifications. The UNDP Fund Management Unit (FMU) will be glad to assist you in the submission of required documentation.

FAQs

What documents must an NGO submit to UNDP to begin the CHF 2007 second round process?

The NGO must submit a project document (Annex 1) and a project budget (Annex 3). The project document should include measurable indicators, a detailed workplan, and an alogframe matrix.

How does PCA signature and approval affect the release of funds?

After UNDP reviews and prepares the PCA, the release of the first installment may begin once the PCA is signed by UNDP and the NGO. The first release starts as an advance upon PCA signature.

How are subsequent installments released and what reporting is required?

Further installments are released quarterly after submission of financial reports showing actual expenditures for the past quarter and the forecast for the next quarters (Annex 4-5-6). Each installment amount corresponds to the subtotal forecasted for the respective quarter.

Aug 30, 2026

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