CoC Program HMIS Manual - A Guide for HMIS Users and System Administrators - Release September 2019

Oct 6, 2026

CoC Program HMIS Manual provides guidance for data collection and reporting using the Homeless Management Information System (HMIS) for Continuum of Care (CoC) Program Lead Agencies and recipients. It covers HMIS project setup, identification of projects and funding components, organizational and project data elements, Continuum of Care data, and bed/unit inventory requirements. The manual also explains universal data elements, special data collection instructions, and program-specific requirements, including components for homelessness prevention, rapid re-housing, supportive services-only, street outreach, coordinated entry, and transitional housing.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages17

Reading Time43 min

AccessFree to download

Introduction

HMIS Project Setup

Identify Projects for Inclusion in HMIS

Identify Funding Components for each Project

Set Up Projects in HMIS

Organizational Information (2.01)

Project Information (2.02)

Continuum of Care (CoC) Information (2.03)

Funding Sources (2.06)

Bed and Unit Inventory Information (2.07)

Data Collection Requirements

Universal Data Elements (UDE)

Common Program Specific Data Elements

Special Data Collection Instructions

Program Components and Reporting Requirements

CoC Program HMIS Manual A GUIDE FOR HMIS USERS AND SYSTEM ADMINISTRATORS U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT RELEASED SEPTEMBER 2019 ALIGNS WITH FY2020 HMIS DATA STANDARDS Contents Revision History ............................................................................................................................................ 3 Introduction .................................................................................................................................................. 4 Additional Resources .................................................................................................................................... 4 Additional HMIS Resources ....................................................................................................................... 4 HMIS Project Setup ....................................................................................................................................... 5 Identify Projects for Inclusion in HMIS...................................................................................................... 5 Identify Funding Components for each Project ........................................................................................ 5 Set Up Projects in HMIS ............................................................................................................................ 6 Organizational Information (2.01) ........................................................................................................ 6 Project Information (2.02) .................................................................................................................... 6 Continuum of Care (CoC) Information (2.03) ........................................................................................ 9 Funding Sources (2.06) .......................................................................................................................... 9 Bed and Unit Inventory Information (2.07) .......................................................................................... 9 Data Collection Requirements .................................................................................................................... 10 Universal Data Elements (UDE) ............................................................................................................... 10 Special notes about UDEs: .................................................................................................................. 10 Common Program Specific Data Elements ............................................................................................. 11 Special Data Collection Instructions ........................................................................................................... 12 Youth Homelessness Demonstration Program (YHDP) ........................................................................... 12 CoC Program Grant Consolidations ........................................................................................................ 12 Homelessness Prevention ....................................................................................................................... 12 Rapid Re-Housing and Permanent Supportive Housing ......................................................................... 12 Permanent Housing to Permanent Housing Transfers ........................................................................... 13 Supportive Services Only ........................................................................................................................ 14 Supportive Services Only-Street Outreach........................................................................................ 14 Supportive Services Only – Coordinated Entry ................................................................................... 16 Transitional Housing

FAQs

Who is this HMIS manual intended for?

It supports data collection and reporting efforts of HMIS Lead Agencies and CoC program recipients, including guidance for HMIS users and system administrators.

What does the manual cover regarding HMIS project setup?

It provides steps to identify projects for inclusion, identify funding components, set up projects in HMIS, and complete organizational, project, CoC, funding source, and bed/unit inventory information.

Which program areas and data collection instructions are addressed?

It explains universal data elements and special data collection instructions, including requirements tied to youth homelessness demonstration, grant consolidations, homelessness prevention, rapid re-housing/permanent supportive housing, supportive services-only (including street outreach and coordinated entry), and transitional housing.

Oct 6, 2026

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