Child Health Examination Updates - Mental Health Training and Physical Exam Requirements

Oct 10, 2026

Training and guidance materials on Illinois child health examination updates and related school health requirements. The content outlines the Illinois Department of Public Health (IDPH) mission and program scope, then details a mental health training and resource grant for K-12 districts and partner health organizations. It explains when physical exams must occur across key entry grades, addresses special situations for returning students and repeating grades, and specifies how out-of-state forms are evaluated, including acceptable versus not acceptable documentation.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages22

Reading Time55 min

AccessFree to download

IDPH overview

Grant Opportunity: Mental Health Training and Resource Grant (MHTR-23)

Child Health Exam Form and Code Access

Who needs a Physical Exam?

Section 665.140 Timetable for Examinations

Exam (special situations)

Accepting a non-Illinois Child Health Examination Form

Appropriate Form and reporting requirements

Child Health Examination Updates Miranda Scott, MBA, MALS, BSN, RN, LNC Office of Women’s Health & Family Services School Health Program August 16, 2022 IDPH overview • Vision – Communities of Illinois will achieve and maintain optimal health and safety. • Mission – Protect the health and wellness of the people in Illinois through the prevention, health promotion, regulation, and the control of disease and injury. IDPH overview • Organized 1877, one of state’s oldest agencies • Headquarters in Springfield and Chicago – 7 regional offices – 3 laboratories – 1,100 employees • Over 200 programs, affecting health & wellbeing of every Illinois resident & visitor – Childhood immunization – Food, water and drug testing – Hospital and nursing home licensure – Infectious and chronic disease control – Vital records – Health statistics collection and evaluation – Newborn screenings – Women’s health promotion – Emergency Preparedness – Workforce development Grant Opportunity Mental Health Training and Resource Grant (MHTR-23) This grant seeks to provide additional funding to Illinois K-12 school districts, local health departments (LHD), federally qualified health centers (FQHC), and rural health centers (RHC) for mental health training related resources that are in addition to what the school district has currently in place. These funds are to complement current programs, workforce and other efforts underway. LHDs, FQHCs, and RHCs must partner with a local school district to be eligible (a letter of partnership must be included in the application) . The range for each grant award is $200,000 .00 to $250,000 .00 per school district. Program Objectives: • Enhance mental health awareness and support programs within Illinois K-12 School Districts. • Reduce health disparities in mental health due to lack of access to training or resource availability. • Increase mental health outreach and resources to students and staff of Illinois K-12 School Districts. For More Information Contact the School Health Program Contracts and Data Manager Cassidy Chambers: [Cassidy.Chambers@illinois.gov](Cassidy.Chambers@illinois.gov) Child Health Exam Form You may access the Administrative Code at: [https://www.ilga.gov/comm](https://www.ilga.gov/comm)[ission/jcar/admincode/077/](ission/jcar/admincode/077/)[ ](ission/jcar/admincode/077/)07700665sections.html Each Section of the Code has a hyperlink portion you may click to expand for additional information . Who needs a Physical Exam? Section 665.140 Timetable for Examinations • The examination shall be conducted within one year before the following: – Entering school (this includes nursery school, special education, Head Start or other pre-kindergarten programs operated by elementary school systems or secondary level school units or institutions of higher learning; and students transferring into Illinois from outside of the state or country); – Entering kindergarten or first grade; – Entering the sixth grade; – Entering the ninth grade. • For students attending school programs where grade levels are not assigned, – Examinations shall be completed before the date of entering and within one year prior to the school years in which the child will be 5, 11, and 15 years of age. Exam (special situations) • ( Left & Returned to Illinois ) A child who was enrolled in an Illinois school, left the state and then returned to Illinois at a later time would only be required to obtain a new physical at the required grade levels, K, 6 and 9. • ( Repeating Grades ) If the student repeats a grade on the examination interval (K, 6th, or 9th) and has complied with the exam requirement, the student is not required to take the exam again . • ( From Another Country ) -regardless of the duration of stay, examinations shall be completed within one year before the date of entering the school and at other intervals as required by the C

FAQs

What grades or entry points require a physical exam under Section 665.140?

Examinations must be conducted within one year before entering school at nursery/Head Start and other pre-kindergarten programs, entering kindergarten or first grade, entering the sixth grade, and entering the ninth grade.

What special rules apply for students who leave Illinois and later return?

A child previously enrolled in an Illinois school who leaves the state and returns later is only required to obtain a new physical at the required grade levels (K, 6, and 9).

Are out-of-state child health examination forms acceptable, and what is not acceptable?

An acceptable form is comparable to Illinois requirements and only for the time of first entry, completed within one year prior to entry. Not acceptable items include a letter or correspondence from a provider that merely states an exam was conducted.

Oct 10, 2026

Uploaded by Guten tag