CHECKING PEOPLE INTO EVENTS - EngageXU attendance check-in QR code and manual entry guide

Sep 29, 2026

Upload by Bintang

EngageXU provides multiple ways to check attendees into events, emphasizing safe and efficient entry through the QR code feature. Guidance covers scanning individual attendees with the mobile app, where each user’s unique QR code can be retrieved in-app and scanned by staff or attendees. For larger events, it explains self check-in using a printable event QR code, along with manual attendee entry through computer search. It also includes options to scan all cards via a MagStripe USB reader and to upload batches of attendees by email addresses or Banner IDs using registration settings.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages8

Reading Time20 min

AccessFree to download

Scanning attendees with the QR scanner

Scanning individual attendees at event

Self check-in: attendees scan event code

Self check-in QR code setup

Print and display the event QR code

Manually entering attendees

Track attendance with a computer

Scanning all cards

MagStripe USB card reader

Uploading multiple attendees

Add or invite attendees by email or Banner ID

CHECKING PEOPLE INTO EVENTS There are many ways to check into an event through EngageXU, but we encourage groups to use the QR code feature to scan guests in safely and efficiently. Scanning Individual Attendees At Event If your event has a small attendance, then you can individually scan attendees using the QR scanner in the mobile app. Both the scanner and attendee must have smart phones or tablets with the mobile app and an EngageXU account for this option to work. 1. Download the CampusGroups app and search for EngageXU. After logging in, click Events on the bottom toolbar. Select the event you want to track attendance for. On the event’s detail screen, click the three dots on the upper right corner. 2. Select Check-In Attendees from the menu. Then click the QR icon to access the QR scanner. Attendees can then show their personal QR code to be scanned for attendance. Every user in EngageXU has their own unique QR code, which can be found in the app by clicking More and then the QR code next to your user profile at the top. Self Check-In: Attendees Scan Event Code At Event If your event is large, then you may want individual attendees to check themselves in by scanning an event QR code using their phones. These steps will guide you on how to set upa pdf copy of your event’s QR code that can be printed and scanned. [1. Go to](1. Go to xavier.edu/engagexu)[ ](1. Go to xavier.edu/engagexu)[xavier.edu/engagexu](1. Go to xavier.edu/engagexu) and click on Sign In. Click on the Xavier University Login button and use Xavier credentials to log in. 2. Click the Events button on the top toolbar, which will look like a calendar. Then, select the name or picture of the event that you would like to track attendance for. 3. Select Manage at the top of the Events detail page. Then, click on the green Track Attendance button on the right side of the screen. 4. Select Self Check-In QR Code. Follow the on-screen instructions to print out your event’s QR code. During the event, display it near the entrance where attendees will see it and be able to check-in easily. Manually Enter Attendees If you are unable to use the QR code feature, then you may also manually search users in EngageXU to check them into an event. [1. Go to](1. Go to xavier.edu/engagexu)[ ](1. Go to xavier.edu/engagexu)[xavier.edu/engagexu](1. Go to xavier.edu/engagexu) and click on Sign In. Click on the Xavier University Login button and use Xavier credentials to log in. 2. Click the Events button on the top toolbar, which will look like a calendar. Then, select the name or picture of the event that you would like to track attendance for. 3. Select Manage at the top of the Events detail page. Then, click on the green Track Attendance button on the right side of the screen. 4. Select Track Attendance with a Computer. You can then enter the names or emails of attending guests in the search bar below Don’t have a card? Scanning All Cards All Card scanning is also an option using Engage XU. 1. Repeat the 4 steps above for Manually Enter Attendees 2. Be sure and have a MagStripe USB Card Reader connected to your computer to swipe All Cards into the system. Users will appear in the list when their card has been successfully added. Uploading Multiple Attendees (by Email or Banner ID) The final option is to upload a batch of attendees via email addresses or Banner IDs. [1. Go to](1. Go to xavier.edu/engagexu)[ ](1. Go to xavier.edu/engagexu)[xavier.edu/engagexu](1. Go to xavier.edu/engagexu) and click on Sign In. Click on the Xavier University Login button and use Xavier credentials to log in. 2. Click the Events button on the top toolbar, which will look like a calendar. Then, select the name or picture of the event that you would like to track attendance for. 3. Select Manage at the top of the Events detail page. 4. Scroll to the Attendees section and select Add or Invite Attendees. 5. Check the settings to ensure

FAQs

How can I scan individual attendees at an event using EngageXU?

Use the QR scanner in the mobile app. Both the scanner and each attendee must have smart phones or tablets with the mobile app and an EngageXU account.

How do attendees self check in at large events?

Set up and print an event QR code using the self check-in QR code flow in the EngageXU event settings, then display it near the entrance so attendees can scan it with their phones.

What options are available if QR code scanning isn’t possible?

You can manually enter attendees by tracking attendance with a computer and searching by names or emails. You can also scan all cards with a MagStripe USB card reader or upload multiple attendees via a pasted list of email addresses or Banner IDs.

Sep 29, 2026

Upload by Bintang