CFARS Certificate of Eligibility (COE) Application User Guide v1.5 - Hawkins Data Center

Oct 3, 2026

CFARS-Certificate of Eligibility (COE) Application User Guide v1.5 provides an end-to-end reference for the California Department of Justice CFARS COE workflow. It covers document conventions, system overview, technical and website security requirements, and printing considerations. It then guides users through account creation, starting and navigating the COE application, using assistance, shutdown, recovery, password and login help, timeout handling, and finding existing COE records. It also explains submitting new COE requests, managing and modifying COE details, reporting employment and termination, printing certificates, and reviewing transaction history for complete and incomplete items.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages59

Reading Time2 h 29 min

AccessFree to download

1 Introduction

1.1 Overview

1.2 Definitions, Acronyms, and Abbreviations

1.3 Conventions Used in This Document

2 System Overview and Technical Requirements

2.1 Program & System Overview

2.2 Technical Requirements

2.3 Website and Security Requirements

2.4 Printing

3 Getting Started

3.1 Create a CFARS Account

3.2 Starting the Application

3.3 Navigation Within the Application

3.4 Using the COE Assistance Center

3.5 Shutting Down the COE Application

3.6 Recovery

3.7 Password Expiration

3.8 Forgot User Name/Password

3.9 Application Timeout

4 Find Existing Certificate of Eligibility

4.1 Find Existing Certificate of Eligibility (COE)

5 New Certificate of Eligibility Applicant

5.1 Submit COE Application

6 My Certificate of Eligibility

6.1 Manage Existing COE

6.2 View or Modify COE Details

6.3 Submit a Modify Restricted Fields Application

6.4 Submit a Report of Employment

6.5 Submit a Report of Termination of Employment

6.6 Print Certificate

7 Certificate of Eligibility Transaction History

7.1 View COE Transactions

7.2 Incomplete Transactions

California Department of Justice CFARS-Certificate of Eligibility (COE) Application User Guide v1.5 Hawkins Data Center Certificate of Eligibility (COE) Redesign Project For the Bureau of Firearms Project Identifier: CFARS/COE Created on May 16, 2018 TABLE OF CONTENTS 1 INTRODUCTION ............................................................................................................................................................................ 3 1.1 OVERVIEW .......................................................................................................................................................................... 3 1.2 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .................................................................................................................... 3 1.3 CONVENTIONS USED IN THIS DOCUMENT .............................................................................................................................. 3 2 SYSTEM OVERVIEW AND TECHNICAL REQUIREMENTS .................................................................................................................... 5 2.1 PROGRAM & SYSTEM OVERVIEW .......................................................................................................................................... 5 2.2 TECHNICAL REQUIREMENTS ................................................................................................................................................. 6 2.3 WEBSITE AND SECURITY REQUIREMENTS ............................................................................................................................. 6 2.4 PRINTING ............................................................................................................................................................................ 6 3 GETTING STARTED ...................................................................................................................................................................... 8 3.1 CREATE A CFARS ACCOUNT ............................................................................................................................................... 8 3.2 STARTING THE APPLICATION .............................................................................................................................................. 11 3.3 NAVIGATION WITHIN THE APPLICATION ............................................................................................................................... 12 3.4 USING THE COE ASSISTANCE CENTER ............................................................................................................................... 12 3.5 SHUTTING DOWN THE COE APPLICATION ........................................................................................................................... 13 3.6 RECOVERY........................................................................................................................................................................ 14 3.7 PASSWORD EXPIRATION .................................................................................................................................................... 14 3.8 FORGOT USER NAME/PASSWORD ...................................................................................................................................... 15 3.9 APPLICATION TIMEOUT....................................................................................................................................................... 16 4 FIND EXISTING CERTIFICATE OF ELIGIBILITY ................................................................................................................................ 17 4.1 FIND EXISTING CERTIFICATE OF ELIGIBILITY (COE) ............................................................................................................. 17 5 NEW CERTIFICATE OF ELIG

FAQs

What is covered in the CFARS COE user guide’s system overview section?

It outlines the program and system overview, technical requirements, website and security requirements, and printing considerations for the COE application.

How do users start and navigate the COE application after creating an account?

The guide explains how to create a CFARS account, start the COE application, navigate within the application, use the COE assistance center, and handle shutdown and recovery steps.

What tasks can be done in “My Certificate of Eligibility,” and where is transaction history reviewed?

Users can manage existing COE records, view or modify COE details, submit modify/restricted field requests, report employment and termination, and print certificates. Transaction history can be reviewed, including incomplete transactions.

Oct 3, 2026

Upload by Maya Linwood