Birth to Three Program - Program/Provider Rules and Data Validation

Oct 10, 2026

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Birth to Three Program specifications define when enrollment records are created and how key identifiers must align across systems. It outlines Program and Provider rules for exiting enrollment status, requiring non-erroneous Programs and at least one non-erroneous Provider per Program. It also documents mandatory data elements for Program, Service Location, and Program Model, including code values and validation notes, with special constraints for home visiting models and evidence-based program model requirements.

LanguageEnglish

CategoryHealthcare

FormatPDF

Pages9

Reading Time23 min

AccessFree to download

Program/Provider Rules

Mandatory Enrollment Data Elements

Program

Service Location

Program Model

Birth to Three Program If Enrollment Entry/Grade Level is ’00,’ a Birth To Three record is created. The Home RCDTS of the student’s active enrollment must match the RCDTS of the IWAS user entering the data. Program / Provider Rules: • All enrollments must have at least one non-erroneous Program before enrollment can be exited: o Early Head Start o Prevention Initiative • Each non-erroneous Program must have at least one non-erroneous Provider before enrollment can be exited. • Programs and Providers can be added and updated for active enrollments and enrollments exited as non-erroneous. • The Home RCDTS of the Birth To Three record must match the RCDTS of the IWAS user entering the data. | Data Element | Mandatory | Data Type | Code | Value | Description | Validation Rules / Notes | | --- | --- | --- | --- | --- | --- | --- | | Program | | Char(2) | | | | • *Mandatory when adding a program.
• A non-erroneous program must be added before an enrollment can be exited | | | | | 01 | Early Head Start | Early Head Start programs provide family-centered services for low-income families with very young children. These programs are designed to promote the development of the children, and to enable their parents to fulfill their roles as parents and to move toward self-sufficiency. | | | | | | 02 | Prevention Initiative | | | | Service Location | *Mandatory (See Notes) | Char(2) | | | Identify the type of program/services this child receives: DCFS Licensed Day Care/Center-Based, Family Child Care Home, or Home Visiting. | • *Mandatory when adding a program.
• Each service location is available for each program. | | Data Element | Mandatory | Data Type | Code | Value | Description | Validation Rules / Notes | | --- | --- | --- | --- | --- | --- | --- | | | | | 09 | DCFS Licensed Day
Care/CenterBased | The child is enrolled in a DCFS Licensed Day Care/Center-based program. | | | | | | 10 | | | | | | | | 11 | Home Visiting | The child is enrolled in a Home Visiting Program that is implementing an evidence-based home visiting program model. | | | Program Model | *Mandatory (See Notes) | Char(2) | | | All programs implementing home visiting must indicate an evidence-based program model. If the evidence-based program model being implemented is not listed, please contact the Early Childhood [Department at earlychi@isbe.net](Department at earlychi@isbe.net). | • *Mandatory when the program / service location combination is NOT either of the following:
o Prevention Initiative / DCFS Licensed Day Care/CenterBased
o Prevention Initiative / DCFS Licensed Family Child Care Home
• If there is more than one program model being implemented for a program, only specify the MAIN program model | | | | | 01 | Parents as Teachers ™(PAT) | The mission of Parents as Teachers (PAT) is to promote the optimal early development, learning and health of children by supporting and engaging their parents and caregivers. The Parents as Teachers model offers a cohesive package of services for families with young children and is framed around four dynamic components:
Personal Visits, Group Connections, Child Screenings, and Resource Network. | Only available when the service location is “Home Visiting” | | Data Element | Mandatory | Data Type | Code | Value | Description | Validation Rules / Notes | | --- | --- | --- | --- | --- | --- | --- | | | | | | | Home Visiting Program Model: More information
found at: [https://parentsasteachers.org/](https://parentsasteachers.org/) | | | | | | | | | | | | | | 02 | Baby TALK™ | The Baby TALK Mission is to positively impact child development and nurture healthy parent-child relationships during the critical early years.
This is accomplished by: 1. Engaging others in the community who support young families, 2. Casting a net over your targeted population includes going where parents and children already are, 3. Learning about families gu

FAQs

When is a Birth To Three record created, and what must match across systems?

A Birth To Three record is created when the Enrollment Entry/Grade Level is '00'. The Home RCDTS of the student’s active enrollment must match the RCDTS of the IWAS user entering the data.

What rules govern exiting an enrollment and the required Programs and Providers?

All enrollments must have at least one non-erroneous Program before they can be exited. Each non-erroneous Program must have at least one non-erroneous Provider before enrollment can be exited.

Which combinations require an evidence-based home visiting program model, and where does it apply?

Programs implementing home visiting must indicate an evidence-based program model. The requirements differ by Program/Service Location combinations, and specific models are only available when the Service Location is 'Home Visiting'.

Oct 10, 2026

Uploaded by Blitz