Aviation Suppliers Association Accreditation Program - Letter of Interpretation LI 100-008 - Original Certified Statement

Sep 24, 2026

Uploaded by hdkawk

Defines the term "original certified statement" under the Aviation Suppliers Association Accreditation Program (ASAAP) Letter of Interpretation LI 100-008. Establishes that the distributor must receive the seller’s statement required by the REQUIRED ON RECEIPT column in AC 00-56A (as revised), and retain it through procedures documented in the quality manual. Clarifies that retention on file refers to documents received from the seller, not necessarily original shipping papers, and notes priority order if conflicts arise.

LanguageEnglish

CategoryExam

FormatPDF

Pages2

Reading Time5 min

AccessFree to download

Issue

Interpretation of “original certified statement”

Background and Requirements

Seller identity and condition statements

Treatment of new vs. used parts

Accountability for duplicate documents

Interpretation

Meaning and required retention procedure

Order of Precedence

AC 00-56A, ASA-100, Quality Manual

Aviation Suppliers Association Accreditation Program (ASAAP) Letter of Interpretation (LI) 100-008 EFFECTIVE DATE: January 1, 2005 TERMINATION DATE: December 31, 2005 ISSUE: What is an "original certified statement?" AFFECTED SECTIONS: ASA-100 Revision 3.4 § 10 (E); Appendix A BACKGROUND: The ASA-100 quality system requires that an accredited distributor meet the requirements of both ASA-100 and the FAA Advisory Circular AC 00-56A (Voluntary Industry Distributor Accreditation Program) . ASA has created a tool called a letter of Interpretation (LI) . LIs are used to provide guidance regarding ASA-100 and/or FAA AC 00-56A. LIs are required if applicable to your business. Each LI addresses requirements and future expectations. The documentation matrix of AC 00-56A describes the documentation appropriate for accredited distributors. For shipments of new parts, products, and appliances that are received without regulatory airworthiness approval documents, that matrix requires that a distributor obtain a certified statement from the seller as to identity and condition. The matrix also provides that the distributor shall provide to the customer (at the time of sale) a statement as to identity and condition and that the original certified statement is on file. The documentation matrix of AC 00-56A also states that for shipments of used parts, products, and appliances without approval for return to service, the distributor should receive a certified statement from seller as to identity and condition (using a term like “as is” to describe condition) . The distributor would then provide to its customer a statement as to identity and condition and that the original certified statement is on file. In addition to the requirements of the AC 00-56A documentation matrix, ASA-100 Revision 3.4 § 10(E) requires a distributor to have a procedure in place for accountability of duplicate documents, when copies of material certification documents used for redistribution shipments are made. This provision is supported by FAA AC 00-56A § 6(K) . An issue has arisen concerning interpretation of the term “original certified statement.” Some parties have interpreted this to mean original copies of shipping document. This can be a problem because sometimes original shipping documents are not available, and only copies are available. It was not the intention of the FAA nor industry at the time that AC 00-56 or AC 00-56A was drafted that the term original refer to anything other than the certified statement received from the seller. The intention at the time of drafting was that the distributor would obtain a statement from the seller concerning identity and condition, and then at the time of sale the distributor would pass along a statement concerning identity and condition based on the documentation it had received, and would also certify that the document it had received from the seller was retained on file. The reference to the original certified statement being on file only means that the documents that the distributor received for these parts would be retained and maintained on file. ASA has coordinated this interpretation with the FAA. The FAA recognizes and acknowledges that the term “original certified statement” as used in FAA AC 00-56 (as revised) reflects the statement received by the distributor at the time of purchase of the article. To reduce confusion in the industry, this Letter of Interpretation (LI) provides interpretation of a term used in ASA-100 . This definition applies only to ASA-100, and is not applicable to any other document. INTERPRETATION: The term "original certified statement," shall mean the statement received by the distributor from the party that provided the article to the distributor in accordance with the REQUIRED ON RECEIPT column of the documentation matrix of AC 00-56A (as revised). The distributor shall have a procedure in its quality manual detailing its procedures for receiving and reta

FAQs

What does "original certified statement" mean in LI 100-008?

It is the statement the distributor receives from the party that provided the article, in accordance with the REQUIRED ON RECEIPT column of the documentation matrix of AC 00-56A (as revised).

When is a distributor required to have procedures for these statements?

The distributor must document procedures in its quality manual detailing how such “original certified statements” are received and retained.

What guidance should a distributor follow if LI conflicts with the quality manual or other standards?

The controlling authority follows the precedence: 1) AC 00-56A, 2) ASA-100, 3) Quality Manual.

Sep 24, 2026

Uploaded by hdkawk