Asset Document Control List (ADCL) - Version 11 - Revision Date

Oct 28, 2026

Asset Document Control List (ADCL) template MX-ALM-TMP-003 defines how project delivery teams capture, track, and hand over documents for new or impacted assets. It records contract and project identifiers, contractor and project manager information, substantial completion or estimated dates, and assigns roles across PDT, document controllers, asset owners, and contractors. Background and instructions align with Asset Information Standard and CADD/BIM Standards, then specify EDRMS staging upload steps, final ADCL delivery timing, and required document types and formats.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages14

Reading Time35 min

AccessFree to download

Overview

Background

Instructions by Role

Project Delivery Team (PDT)

Metrolinx Project Delivery Team Document Controller

Contractor

Metrolinx Asset Owner

Metrolinx Asset Owner Document Controller

Input Final ADCL Date

Document Types and Delivery Requirements

Asset Document Control List (ADCL) MX-ALM-TMP-003 Version: 11 Revision Date: April 22, 2025 Developed by: Asset Lifecycle Management Project Delivery Team to fill in these details (Row 7 to 12) | Contract No. | | | --- | --- | | Project No. | | | Project Name | | | Contractor | | | Substantial Completion Date / Estimated Date | | | Project Delivery Team Project Manager | | | | Project Delivery Team to fill in these details (Row 14 to 20) | | Metrolinx Project Delivery Team Document Controller | | | Metrolinx Asset Owner | 1. 5. | | | 2. | | | 3. | | | 4. | | Metrolinx Asset Owner Approver Name(s) | | | Metrolinx Asset Owner Document Controller Name | | BACKGROUND: The ADCL is a tool used to capture the documents of new or impacted assets, in line with the following documents: • Asset Information Standard (MX-ALM-STD-001) • CADD/BIM Standards Manual (MX-ALM-STD-004) [These are available on www.Metrolinx.com](These are available on www.Metrolinx.com) > About Us > Policy, Standards and Initiatives > Metrolinx Technical Standards Asset Lifecycle Management|Engineering & Architectural Standards • The ADCL Job Aid and other references are available to staff on MyLinx MyLinx: Who We Are > Asset Management and Maintenance (AMM) > Asset Lifecycle Management > Asset Information Management Business specific protocols need to be followed in conjunction with this template. INSTRUCTIONS: PROJECT DELIVERY TEAM (PDT): • saves this blank template using the nomenclature "Handover-Project \# -Contract \# -Project Title-ADCL" and fills in the Overview_Instructions worksheet header • provides the contractor briefing on the ADCL template and it's completion. • ensures the checked out documents are entered in the ADCL using the same file name but with the new version no. • coordinates with the Project Delivery Team Document Controller to upload the completed ADCL and documents to the Electronic Document and Record Management System (EDRMS) staging area METROLINX PROJECT DELIVERY TEAM DOCUMENT CONTROLLER: • requests the Asset Class Document Controller to create project folders in the staging area in EDRMS • uploads completed ADCL and documents in EDRMS staging area • informs the Metrolinx Asset Owner Document Controller, if applicable, after uploading the completed ADCL and documents to the EDRMS staging area CONTRACTOR: • maintains and completes the ADCL • contacts PDT for further help/information METROLINX ASSET OWNER: • requests the Asset Owner Document Controller to create project folders in the staging area in EDRMS • generates Location ID only if the document is being associated to an asset and location (a requirement for majority of stations/facility assets) METROLINX ASSET OWNER DOCUMENT CONTROLLER: • creates project folders in the staging area in EDRMS when informed Asset Document Control List (ADCL) MX-ALM-TMP-003 Version: 11 Revision Date: April 22, 2025 Developed by: Asset Lifecycle Management Input Final ADCL date | Date | | | --- | --- | Document Types | | Discipline / Asset Class | Document Types | Mandatory | Required for In-Service | Required by
Date | Reason for Pending Documents | Pending Documents Delivery Date | Soft Copy
Format | Hard Copy
Type | Hard Copy
Quantity | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | Instructions | | What documents are required?
(Asset relevant documents) | Documents required for this project Y/N | Y/N | Date documents are required | Why are the documents are not being provided? (e.g., delay in receiving Site Inspection Test files) | Date when pending
documents will be delivered | e.g., xls, pdf, CADD | e.g., binder,
folder | Quantity
provided | | | | | | | | | | | | | | | Signals & Communication (ADCL-Rail Corridor) | Agreement Documents/Contract Documents | | | | | | | | | | | | Applicable Photography/Video | | | | | | | |

FAQs

What is the purpose of the Asset Document Control List (ADCL)?

The ADCL captures documents for new or impacted assets and supports asset information handover in line with required standards.

What must the Project Delivery Team (PDT) do with the ADCL template?

PDT saves the blank template using the required handover naming format, briefs the contractor on completion, ensures document versions use the updated ADCL file naming, and coordinates uploading to the EDRMS staging area.

Who creates project folders in the EDRMS staging area and when?

The Metrolinx Project Delivery Team Document Controller requests creation of project folders; the Metrolinx Asset Owner Document Controller creates project folders when informed.

Oct 28, 2026

Upload by Quinn Holloway