ASA Registration Procedures Manual 2024-2025 Season - Steps for Club Setup and Player Registration

Sep 24, 2026

Uploaded by Asher

ASA Registration Procedures Manual 2024-2025 season outlines how clubs and registrars prepare for pass printing access and complete required prerequisites in GotSport. It specifies club official training, background check, SafeSport and HeadsUp completion, plus attestation steps and documents for club compliance. It also details player name and proof-of-birth rules, acceptable identification and verification timing, requirements for accurate registration data, and obligations for international clearance for foreign-born players.

LanguageEnglish

CategoryExam

FormatPDF

Pages6

Reading Time15 min

AccessFree to download

Access and key deadlines

Club registration setup requirements

Roles and account readiness

Club attestation and supporting documents

Player registration procedures

Name entry and proof of birth

Player information requirements

Required completed forms on file

ASA Registration Procedures Manual 2024-2025 Season Access to print passes for the 2024-2025 season will be available on July 1st once the season setup requirements have been fulfilled. • A REMINDER THAT UNTIL July 1st, PLAYERS ARE BOUND TO THEIR 2023-2024 CLUB/TEAM REGISTRATION. Player transfers or loan form submissions with required signatures are required for game play with another team. • All club officials planning to conduct registration business must complete ASA registration training. Club Registration Set Up Requirements The following requirements must be completed to obtain pass printing access: 1) Enter club board of directors and club administrators in the User section of your club’s GotSport account. Assign all required titles from the drop-down menu as specified below to ensure the title specific ASA communications. ALL club users must complete a background check, SafeSport certification and HeadsUp. a. President b. Treasurer c. Coaching/Technical Director d. Registrar e. Field/Scheduling Coordinator f. Tournament Director g. Academy Director 2) Complete Club Attestation: From the Dashboard of your GotSport account , click on Affiliationstab, then click on Available Forms for Arizona Soccer Association. 3) Send copy of current bylaws and minutes from most recent AGM per club attestation instructions [clubbylaws@azyouthsoccer.org](clubbylaws@azyouthsoccer.org) [4](4)) Must have no outstanding ASA balance. Player Registration 1) Player Name Entry & Proof of Birth: a. Registrars must verify legal name & date of birth using player birth certificate or ASA accepted government issued identification document (see ASA Registration Policies) . b. Player registration names must be the same as legal name on birth certificate. Middle names and initials are not necessary. No parenthesis () and no nick names! c. If a player has a double last name on a birth certificate/passport, the double last name must be used. No hyphens unless used on birth certificate. d. Player verification in GotSport is only to be done once the player’s name and date of birth have been cross referenced with the birth certificate or passport. i. IMPORTANT: ASA will no longer verify birth certificates and medical releases prior to Presidents Cup and State Cup participation. It is the responsibility of the registrar to ensure that player information is accurate and required documents are on file before processing ASA player registrations and releasing passes. ii. The consequences of inaccurate registrations could result in team forfeits and/or suspensions!! e. Birth certificate copies must NOT be kept in team binders NOR TAKEN TO TOURNAMENTS. f. Birth certificate or ASA accepted government issued identification document must be available within 48 hours of the presentation of a written request from ASA (See ASA Registration Policies 802 Section 2) . g. Foreign birth certificates must have a translation completed and kept with the birth certificate. h. ALL CLUBS are required to obtain International Clearance approval for all foreign-born players regardless of citizenship!!! i. International clearance requests are to be submitted by the club registrars. ii. Make certain to copy Arizona Soccer Association ( [InternationalClearances@azyouthsoccer.org](InternationalClearances@azyouthsoccer.org) ) in the request email to US Soccer. iii. It is the responsibility of the clubs to ensure that all players born outside of the United States follow the US Soccer established Policies & Procedures. See ASA Registration Policies 801, Section 4. iv. Note that non-compliance of this FIFA mandated international clearance requirement could result in very large fines. v. US Soccer International Clearance Informational Link: 1. [https://www.ussoccer.com/federation-services/international-clearance](https://www.ussoccer.com/federation-services/international-clearance) 2) Player Information Requirements: • T

FAQs

When do clubs gain access to print passes for the 2024-2025 season?

Access to print passes becomes available on July 1st after season setup requirements are fulfilled.

What responsibilities do club officials have before conducting registration business?

Club officials must complete ASA registration training and ensure all club users complete background check, SafeSport certification, and HeadsUp.

What documentation must registrars use to verify a player’s legal name and date of birth?

Registrars must verify legal name and date of birth using a player birth certificate or an ASA-accepted government-issued identification document.

Sep 24, 2026

Uploaded by Asher