ANNEXURE A - SCOPE OF WORK - PRINTING, STORAGE, PACKAGING AND DISTRIBUTION OF GRADES R TO 9 LEARNER WORKBOOKS

Oct 19, 2026

Uploaded by Aria

Annexure A sets out the scope of work for appointing a service provider (or consortium) to print, store, package, and distribute Grades R to 9 learner workbooks for public schools and education offices under the Department of Basic Education. The contract covers two-volume workbooks in multiple languages for a three-year period from 01 April 2022 to 31 March 2025. Requirements specify distribution timing by the DBE, accurate quantities per site, detailed workbook materials, printing, binding, packaging, labeling, and color coding for the different languages.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages11

Reading Time28 min

AccessFree to download

Purpose of the Project

Task Directive

Specifications of Workbooks

Grade R Workbooks

Grades 1 to 9 Workbooks

ANNEXURE A: SCOPE OF WORK SCOPE OF WORK FOR THE PRINTING, STORAGE, PACKAGING AND DISTRIBUTION OF GRADES R TO 9 LEARNER WORKBOOKS TO PUBLIC SCHOOLS, EDUCATION DISTRICT OFFICES, PROVINCIAL OFFICES AND THE NATIONAL OFFICE FOR THE DEPARTMENT OF BASIC EDUCATION FOR A THREE YEAR PERIOD 1. PURPOSE OF THE PROJECT The purpose of this project is to appoint a suitable service provider or a consortium of service providers to print, store, package and distribute learner workbooks in two volumes for learners from Grades R – 9 to all public schools, DBE, education district offices and PED offices in the 9 provinces for a period of three (3) years from 01 April 2022 to 31 March 2025. The workbooks must be distributed at a date as stipulated by the Department of Basic Education (DBE) for the beginning of each school academic year. The delivery or learner workbooks to education districts, PED offices as well as DBE will be made as a special request but forms part of the contract. In each case of distribution, accurate language and numbers of workbooks must be distributed to each of the identified schools, education districts, PED offices and the national office of the DBE as per the approved data. SCOPE OF WORK FOR THE PRINTING, STORAGE, PACKAGING AND DISTRIBUTION OF GRADES R TO 9 LEARNER WORKBOOKS TO PUBLIC SCHOOLS, EDUCATION DISTRICT OFFICES, PROVINCIAL OFFICES AND THE NATIONAL OFFICE FOR THE DEPARTMENT OF BASIC EDUCATION FOR A THREE YEAR PERIOD 2. TASK DIRECTIVE The service provider or a consortium of service providers is required to print, store package and distribute the following specified Grade R – 9 learner workbooks: i. Grade R (terms 1, 2, 3 and 4 workbooks) in 11 Languages ii. Grades 1 to 6 Home Language workbooks in 11 languages for Volumes 1 and 2; iii. Grades 1 to 3 Mathematics workbooks in 11 languages for Volumes 1 and 2; iv. Grades 4 to 9 Mathematics workbooks in English and Afrikaans Volumes 1 and 2; v. Grades 1 to 3 Life Skills Workbooks in 11 Languages Volumes 1 and 2; and vi. Grades 1 to 6 English First Additional Language Volumes 1 and 2. 3 SPECIFICATIONS OF WORKBOOKS 3.1 GRADE R WORKBOOKS 3.1.1 TEXT PAGES i. The paper for each text page must be 70gsm in weight, virgin white, and bond. ii. The paper size for each workbook must be portrait 195 X 265 mm. iii. The paper must be wood free. iv. The paper must be dust free. v. Each of Grade R workbook contains an average of about 55 Pages excluding cover pages. 3.1.2 COVER i. Each workbook must have 4 page full colour cover art board, 1 sided high; ii. The cover page must have a minimum weight of 250gsm , with the grain direction running parallel to the spine (long grain); the front and back covers and spine must be machine varnished; iii. Social messages to be supplied by the DBE must be printed on the inside back cover page of each workbook. iv. The multiplication time tables to be supplied by the DBE must be printed on the backcover page of the term 3 and 4 workbooks Page 2 of 11 SCOPE OF WORK FOR THE PRINTING, STORAGE, PACKAGING AND DISTRIBUTION OF GRADES R TO 9 LEARNER WORKBOOKS TO PUBLIC SCHOOLS, EDUCATION DISTRICT OFFICES, PROVINCIAL OFFICES AND THE NATIONAL OFFICE FOR THE DEPARTMENT OF BASIC EDUCATION FOR A THREE YEAR PERIOD 3.1.3 CUT OUTS AND STICKERS Each Grade R workbook must have: i. 8 pages of cut outs. ii. 8 pages of peel off stickers die cut on each page (including 4 blank pages at the back of each) 3.1.4 PRINTING i. Each workbook must be printed in full colour throughout the book in heat set web offset ii. /Litho process; iii. Stickers must be printed in line. iv. The printing ink, 4 colours (CMYK), must be suitable for use on the specified paper and cover board; v. The printing ink must not fade, or smudge under conditions of normal physical use; only alcohol free and environment friendly ink or any other similar quality ink is permitted. vi. The printing ink must have light resi

FAQs

What services are the provider expected to deliver under this scope of work?

The provider must print, store, package, and distribute learner workbooks to public schools and DBE-related offices.

What is the contract period and key distribution timing requirement?

The workbooks are for a three-year period from 01 April 2022 to 31 March 2025, with deliveries scheduled as stipulated by the Department of Basic Education at the start of each academic year.

How are Grade R workbooks specified in terms of materials and components?

Grade R text pages require specific paper weight and size, full-colour covers with minimum coverboard weight, defined cut-out and peel-off sticker pages, and binding that uses saddle stitching with hot melt adhesive glue not permitted.

Oct 19, 2026

Uploaded by Aria