Annex C - Project Deliverables for Interior Design and Furniture, Furnishings, and Equipment (FFE) Design - Statement of Requirements

Oct 28, 2026

Annex C sets out project deliverables and phase-based services for interior design and related furniture, furnishings, and equipment (FFE) work under AIA Document B152-2019. It defines how a selected proponent manages planning and design, conducts stakeholder and client meetings, prepares design briefs, budgets, and schedules, and produces drawings and specifications across schematic design, design development, and construction documents stages. It also covers compliance with local and international codes, submission formats, handover of drawings to the Bermuda Government, and procurement coordination for professional engineering services with quotes and recommendations.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages4

Reading Time10 min

AccessFree to download

Statement of Requirements

General scope across all phases

Existing FFE inventory

Schematic Design Phase services

Design Development Phase services

Construction Documents Phase services

Annex C Project Deliverables for Interior Design and Furniture, Furnishings, and Equipment (FFE) Design To be read in conjunction with the AIA Document B152-2019 The selected proponent shall be required to work under the direction of the Architects Section designee to manage and undertake the planning and design of the interior and associated works. The Statement of Requirements is intended to describe the phases and services to be provided. The services listed are not all inclusive, but rather represent those that will normally be expected during the performance of the contract. See Appendix D – RFP Particulars for more details and the Annex document for the General Scope of works. 􀁸 Existing FFE Inventory: 􀁸 Schematic Design Phase Services 􀁸 Design Development Phase Services 􀁸 Construction Documents Phase Services 􀁸 FF&E Document Phase Services 􀁸 FF&E Procurement Phase Services 􀁸 Bid Processes The selected Proponent will provide comprehensive design services for the Judicial Department, including but not limited to reviewing the existing conditions, develop a Design Brief and drawings. The selected proponent will be expected to attend periodic meetings, arrange client meetings prepare design presentations for the Government, provide oversight on mechanical, electrical, and plumbing drawings/specifications, and liaise with specialist consultants, prepare recommendation papers, and consult and liaise with Authorities Having Jurisdiction (AHJ) Statement of Requirements Each phase will be completed in accordance with the executed contract (AIA B152-2019) and shall be signed off by the Client Department and by the Estates Departments designee prior to advancing to the next phase. The Government reserves the right to conclude the selected proponent’s work atthe end of each phase (if required) . In such circumstances, the selected proponent’s remuneration would be only up to the completed scope of services (as indicated in the cost break down – Appendix C-Pricing), and the selected proponent will not be eligible to receive the entire fixed sum contract price. The scope of services shall include, but not be limited to: General (to be applied to all phases) 1. Meeting with stakeholders and the Architects Section designee at scheduled intervals appropriate to the project phases 2. Develop/update project budgets (detailed cost estimates) at scheduled intervals 3. Develop/update project schedules for the duration of proposed works (Progress Payments should reflect Project Schedule task) 􀁸 Existing FFE Inventory 􀁸 Schematic Design Phase Services 1. Determine/confirm existing building code and classification for proposed works 2. Determine project objectives and a defined scope via interviews with the Client’s representative 3. Prepare and provide to the Architects Section designee a written Design Brief 4. Establish functional and aesthetic goals to formulate into a design concept 5. Provide space plans with proposed furniture layouts 6. Confirm Base Drawings of the existing conditions 7. Present the conceptual design to the stakeholders and the Architects Section designee for approval and acceptance 8. Submit drawings as PDF’s and in AutoCAD electronic files including plot files (ctb or other) 9. Handover drawings and related documents shall be the property of the Bermuda Government 10. Arrange progress meetings with the Architects Section designee. 􀁸 Design Development Phase Services 1. Design all interior spaces 2. Presentation to Stakeholders-provide two (2) sketch options and presentation boards for interior room finishes, layouts, furnishings, millwork, hardware, and lighting, etc. 3. Prepare specifications for interior construction 4. Prepare specifications binder with product literature/cut sheets/specifications (to be updated and present along with the final construction drawings) 5. Prepare final interior floor plans, sections and elevations drawings 6. Sub

FAQs

What is the purpose of the Statement of Requirements in this annex?

It describes the phases and services normally expected during contract performance, including deliverables and responsibilities across the design process.

What activities are included under the General scope applicable to all phases?

It covers meetings with stakeholders and the Architects Section designee, developing/updating project budgets and project schedules, and ensuring progress payments align with schedule tasks.

How does the annex handle professional engineering services and procurement?

Mechanical, electrical, plumbing, and structural engineering fees are excluded from the proponent’s fixed sum; the proponent procures, coordinates, and manages a professional engineer, obtains at least three quotes, and submits a written recommendation to the Government Project Manager.

Oct 28, 2026

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