Analysis and Design of the Archiving Information System for the Special Crime Unit Case Study - Criminal Investigation Unit (Satreskrim) of Palembang City Police

Sep 10, 2026

This study designs and develops a digital archiving information system to optimize and streamline access to archival records through a centralized database. The work produces a fully functional web-based system implemented with PHP and MySQL using the Total Architecture Synthesis (TAS) method. Data collection uses interviews, literature review, observation, and system testing, identifying constraints such as high case-file volume, limited documentation of file custodians, restricted accessibility, and difficulty for leadership monitoring. The system improves secure, efficient, and accessible digital archiving for the Special Crime Unit.

LanguageEnglish

CategoryTechnology

FormatPDF

Pages7

Reading Time18 min

AccessFree to download

Introduction

Background of Digital Transformation

Need for Archive Management Systems

Database and Integrated Information Architecture

Case Context: Special Crime Unit (Satreskrim)

|Jurnal Ilmu Komputer dan Sistem Informasi |JIKSI|Vol. 6| No. 1|Feb|Year 2025| This is an Open Access article, published by Institute of Information Technology and Social Science (IITSS), Indonesia | Analysis and Design of the Archiving Information System for the Special Crime Unit Case Study: Criminal Investigation Unit (Satreskrim) of Palembang City Police | | | --- | --- | | Ismail Adam1*
Abstract
This study aims to design and develop an information system for digital archiving to optimize and streamline access to archival records using a centralized database. The final outcome is a fully functional archiving system constructed with PHP and MySQL, applying the Total Architecture Synthesis (TAS) method. Data collection involved interviews, literature reviews, observation, and system testing. The analysis identified several major constraints: the high volume of incoming case files, lack of documentation on file custodians, limited accessibility of data, and difficulty for leadership to monitor case files in the Special Crime Unit of the Palembang City Police. In addition, vulnerability to file loss and prolonged data searches were common. The proposed solution, designed using object-oriented methods and the TAS framework, produced a web-based information system capable of online operation. This system enhances performance within the Special Crime Unit by enabling secure, efficient, and accessible digital archiving. | Keywords
Archiving System, Information System, Total Architecture Synthesis, WebBased Application, Special Crime Unit
Article History
Received 01 March 2025 Accepted 01 May 2025
How to Cite
Adam, I. (2025) . Analysis and Design of the Archiving Information System for the Special Crime Unit Case Study: Criminal Investigation Unit (Satreskrim) of Palembang City Police,(JIKSI), 6(1), [14-20] . | 1* Universitas Bina Darma, Indonesia, Corresponding email: [[ito_bgt@yahoo.com](ito_bgt@yahoo.com)] |ISSN: 2721-1193|[https://iitss.or.id/ojs/index.php/jiksi/index](https://iitss.or.id/ojs/index.php/jiksi/index) 14 Introduction The rapid advancement of computer and information technology has brought transformative changes to the operational mechanisms of both public and private institutions. In the era of digital transformation, organizations are increasingly required to manage information efficiently, accurately, and securely to maintain competitiveness and support informed decision-making. One of the key components of effective organizational management is the development of data and archive management systems that enable quick retrieval and proper storage of critical records. Archives play a vital role as authentic, permanent, and legally valid documentation that reflects the institution’s memory and accountability. For long-standing organizations with continuous data accumulation, the presence of a reliable archiving system becomes an indispensable necessity rather than a convenience. The management of archives is not merely a matter of storage but also an essential element in administrative control and institutional governance. In many government organizations, particularly in sectors involving legal and security functions, archives serve as evidence of official actions, investigations, and decisions. Conventional archiving methods, which rely on paper-based systems and manual filing, are no longer sufficient to handle the growing volume and complexity of modern institutional data. Manual processes tend to be time-consuming, space-consuming, and prone to human error. Consequently, the adoption of digital archiving systems has become a fundamental strategy for ensuring accuracy, transparency, and accountability in public sector information management. The development of information technology, particularly database management systems, has revolutionized how data are stored, retrieved, and maintained. Modern digital systems offer various advantages such as real-time access, structure

FAQs

What is the main goal of the proposed study?

To design and develop a digital archiving information system that streamlines access to archival records using a centralized database.

What technology and method are used to build the final system?

The system is implemented with PHP and MySQL and constructed using the Total Architecture Synthesis (TAS) method.

What key problems exist in the current archiving process at the Special Crime Unit?

The current approach relies on manual local folders, leading to limited accessibility, leadership difficulty in tracking cases, vulnerability to loss or duplication, and prolonged search times due to decentralized unstructured storage.

Sep 10, 2026

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