AEPA IFB 019-E School & Instructional Supplies - Bid Checklist

Aug 28, 2026

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AEPA Bid Checklist for Invitation for Bid (IFB) 019-E covers required bid package components for awarded vendors and member agencies. It specifies documents such as public notice, bid specifications, opening records, bid tally sheets with executive summary, signed contracts, and board acceptance. The checklist outlines sealed online submission via Public Purchase, the nationwide product/service requirement across up to 27 states, bid opening details, and the full bid-to-contract timeline and review/approval milestones.

LanguageEnglish

CategoryExam

FormatPDF

Pages239

Reading Time10 h 2 min

AccessFree to download

Invitation for Bid (IFB) 019-E: Terms and Conditions

Bid submission requirements and online portal

Bid & contract timeline and approval milestones

Member agency information and contacts

AEPA Bid Checklist Proposal: AEPA 019-E School & Instructional Supplies Awarded Vendor(s): BLICK, Pitsco and School Specialty Award Date: Multiple Contract Number: 019-E 􀂆 Copy of Public Notice 􀂆 Copy of Bid Specifications 􀂆 Opening Record/List of Bids Received 􀂆 Copy of Bids Received 􀂆 Recommendation for New Contracts 􀂆 Tally Sheets with Notes/Executive Summary 􀂆 Copy of Signed Contract(s) 􀂆 Board Acceptance of Bid Invitation for Bid AEPA IFB \#019-E School & Instructional Supplies Part A – Terms and Conditions Notice to Bidders Sealed Bids will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of its Member Agencies until: 1:30 p.m. EST, Monday, October 1, 2018 ForBids: 019-ATelescopic Bleachers & Stadium Seating, 019-B Custodial Supplies & Equipment, 019-C Office Supplies, 019-D Playground and Recreational Equipment and 019-E School and Instructional Supplies. Each bid package consists of multiple parts: Part A – Terms and Conditions Part B – Specifications Part C – Member Agency (State) Terms and Conditions Part D – Questionnaire Part E – Signature Forms Part F – Discount & Pricing Workbook All bids shall be submitted online via Public Purchase by the due date and time listed above. Note that Bidders must be able to provide their proposed products and services in up to 27 states including California, Colorado, Connecticut, Florida, Illinois, Indiana, Iowa, Kansas, Kentucky, Massachusetts, Michigan, Minnesota, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Dakota, Ohio, Oregon, Pennsylvania, Texas, Virginia, Washington, West Virginia, Wisconsin and Wyoming. AEPA bid documents can be downloaded after registering, at no cost, on Public Purchase at [www.publicpurchase.com. AEPA and/or](www.publicpurchase.com. AEPA and/or) the respective Member Agencies reserve the right to reject any or all bidsin whole or in part; to waive any formalities or irregularities in any bids, and to accept the bids, which in its discretion, within state law, are for the best interest of any of the AEPA Member Agencies and/or their Participating Entities. Bids will be opened and an opening record will be posted to Public Purchase. Bids will be publicly opened at 1:30 PM EST on October 1, 2018, at Oakland Schools, 2111 Pontiac Lake Road, Waterford, MI. Bid & Contract Timeline: | August 6, 2018 | Publication of IFB available through Public Purchase. Notification will also be posted to the AEPA website, [www.aepacoop.org](www.aepacoop.org). | | --- | --- | | September 6, 2018 | Pre-Bid Conference Call (optional) | | September 14, 2018 | Deadline for questions from Bidders | | October 1, 2018-1:30 pm EST | Deadline for Bid Submittals and Bid Reading via Public Purchase | | November 2, 2018 | Contract Recommendations posted on Public Purchase and the AEPA website, [www.aepacoop.org](www.aepacoop.org) | | November 26-28, 2018 | AEPA Approval of bids | | December 3, 2018 | Vendor Partner’s submit required documentation to Member | | | Agencies | | --- | --- | | No later than May 1, 2018, to February 28, 2019 | Initial contract term (up to fifteen months)– See Term of Contract and Extensions in General Terms & Conditions | | March 1, 2019-2022 | Annual contract renewal dates subject to approval by AEPA | For information on how to address all questions regarding this Invitation for Bid (IFB), reference Section II. Bid Procedures, Section C. Questions. AEPA Member Agency Information | State | Agency Name | Contact | Email | Students | | --- | --- | --- | --- | --- | | California | Monterey County Office of
Education d/b/aCalSAVE | Ted Witt | [twitt@epylon.com](twitt@epylon.com) | 6,000,000 | | Colorado | Colorado BOCESAssociation | John Tillman | [jtillman@my.amigo.net](jtillman@my.amigo.net) | 889,000 | | Connecticut | Capitol Region Education Council (CREC) | Cara Hart | [chart@crec.org](chart@crec.org) | 538,000 | | Florida | Panhandle Area Edu

FAQs

What is the bid submission deadline for AEPA IFB 019-E?

Bids must be submitted online via Public Purchase by 1:30 p.m. EST on Monday, October 1, 2018.

Which bid documents are included in the AEPA bid checklist for IFB 019-E?

The checklist includes copies of public notice, bid specifications, opening record/list of bids received, tally sheets with notes/executive summary, copies of received bids, recommendation for new contracts, signed contracts, and board acceptance.

What are the key stages after bid opening for contract recommendations and approvals?

Contract recommendations are posted on Public Purchase and the AEPA website on November 2, 2018, with AEPA approval of bids occurring November 26–28, 2018, followed by required vendor documentation submission in early December.

Aug 28, 2026

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