AEESP 2027 Research and Education Conference - Request for Proposals (RFP) - Version 2027.1

Sep 17, 2026

Uploaded by Jiven

Request for Proposals (RFP) for the AEESP 2027 Research and Education Conference, specifying Version 2027.1 and updates via the AEESP list-serve and website. The document outlines the conference’s purpose as a flagship venue for members to exchange information and build community, summarizes historical context and guiding philosophy, and describes expected program elements and activities. It provides pre- and full proposal evaluation procedures, plus a tentative timeline with key submission dates for hosts.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages10

Reading Time25 min

AccessFree to download

Introduction

Conference Format and Activities

Timeline and Evaluation Process

Table 1: Lead Host Institution for Prior Conferences since 2000

Table 2: Tentative timeline for proposal and evaluation process

Request for Proposals (RFP) AEESP 2027 Research and Education Conference Version 2027.1 (updates via AEESP list-serve and website) Introduction The AEESP Research and Education Conference is the flagship event for members to exchange information and build our community. It serves as a venue for communication within and beyond academia, particularly relating to the development of our membership. Recent AEESP Conferences have been held biennially (Table 1) and feature a host-specific theme. The conference is expected to engage and welcome the multifaceted research, pedagogical and professional interests of AEESP members. Potential hosts are encouraged to contact recent conference chairs for proposal examples, insights, and conference debriefs as they prepare their conference plans at both the pre-and full proposal stages. This document provides a brief introduction to the conference’s history and philosophy as well as planned pre-and full proposal guidelines and due dates. It is anticipated that this document will be further refined between proposal stages and shared with those invited to submit full proposals. Table 1: Lead Host Institution for Prior Conferences since 2000 ( *with chairs of recent conferences) | 2003: University of Toronto
2005: Clarkson University
2007: Virginia Tech
2009: University of Iowa
2011: University of South Florida | 2013: Colorado School of Mines
2015: Yale University
2017: University of Michigan
2019: Arizona State University | | --- | --- | | *2021/22: Washington University in St. Louis (Dan Giammar: [giammar@wustl.edu](giammar@wustl.edu))
*2023: Northeastern University ([Phil Larese-Casanova:](Phil Larese-Casanova: P.LareseCasanova@northeastern.edu)[ ](Phil Larese-Casanova: P.LareseCasanova@northeastern.edu)[P.LareseCasanova@northeastern.edu](Phil Larese-Casanova: P.LareseCasanova@northeastern.edu))
*2025: Duke University ([Heileen Hsu-Kim:](Heileen Hsu-Kim: hsukim@duke.edu)[ ](Heileen Hsu-Kim: hsukim@duke.edu)[hsukim@duke.edu](Heileen Hsu-Kim: hsukim@duke.edu)) | | Historical Note: The conference was first held in 1960 and offered eight times over the first four decades by Harvard (1960), Northwestern (1967), Drexel (1973), Purdue (1980), Michigan Tech (1986), Oregon State (1991), U. Maine (1996), and Penn State (1999) . Conference Format and Activities Proposal writers are encouraged to unify their vision with an overarching theme appropriate for the venue that engages the multifaceted interests of attendees and tailors to host strengths. The conference program should feature a portfolio of events that cover focused and broad areas of interest for the AEESP community and include topics in education, research, and professional development. Recent formats have spanned 3 days and involved a mixture of concurrent sessions of contributed oral presentations, posters sessions, panel discussions, workshops, and plenary sessions. The conference should also provide opportunities for networking between attendees. Examples include designated session breaks, informal activities, gala conference social events, community engagement activity, and complementary parallel receptions for student/postdoc and faculty/professional attendees. Finally, the conference should provide programmatic and logistical elements that support AEESP business functions. These include the integration of AEESP Awards into one or more events, a plenary address delivered by the AEESP President, conference room facilities (~12 people with remote participation capability) for the Board of Directors (~1-day bookend) and Foundation Board meetings (~1/2 day during), space for leadership office hours with members, and designated exhibitor space or networking opportunities for AEESP Sustaining Members. Once selected, the host Conference Planning Committee will develop and refine the ultimate program through iterative discussions with the AEESP Board of Directors. Timeline and Evaluation Process

FAQs

What is the purpose of the AEESP Research and Education Conference?

It is AEESP’s flagship event for members to exchange information and build community, serving as a venue for communication within and beyond academia. The conference focuses on research, pedagogy, and professional interests of members.

What should the conference program include?

Hosts should unify the program around an overarching theme and offer a portfolio of events covering focused and broad interests. Recommended formats include concurrent sessions, posters, panels, workshops, plenary sessions, networking opportunities, and AEESP business functions such as awards integration and board meetings.

What is the proposal timeline and evaluation process?

Preproposals are evaluated by the AEESP Site Selection committee and discussed with the AEESP Board of Directors for final ranking. Full proposals are invitation only and represent a subset of preproposal submitters, with anticipated dates summarized in the provided tentative timeline table.

Sep 17, 2026

Uploaded by Jiven