A-13 Project Process & Procedures - A-13.1 UNC Facilities Services-Design Reviews

Oct 28, 2026

Upload by Sarah

A-13.1 UNC Facilities Services-Design Reviews outlines UNC Chapel Hill requirements for reviewing capital project drawings, documents, and reports by Facilities Services. It defines design team responsibilities to schedule parallel review time with State Construction Office submissions, and provides recommended guidance for design submittal formats, intake review, acceptance and rejection workflows, distribution timing, and resubmittal scheduling. The document further describes the project design sequence and required documentation across design phases, including schematic design expectations and coordination activities.

LanguageEnglish

CategoryResearch & Report

FormatPDF

Pages12

Reading Time30 min

AccessFree to download

Design Reviews Overview

Design Submittal Format

Design Submittal Intake

Project Design Process

Project Design Sequence

Overview

Project Design Phases – Required Documentation

Schematic Design Phase (SD)

A-13-PROJECT PROCESS & PROCEDURES A-13.1 – UNC Facilities Services-Design Reviews UNC Chapel Hill requires that all project drawings, documents, and reports for capital projects are reviewed by Facilities Services personnel. Design Teams shall provide adequate time in their project design schedules to account for design reviews by Facilities which typically run parallel with State Construction Office reviews for drawing package submittals. The following guidance is recommended to Design Teams Design Submittal Format Hardcopies & Digital Format All drawing sets more than 15 sheets shall be submitted as hardcopies; basically, any capital project. Design teams may request a reduced quantity of hardcopies from those shown below, at the discretion of the Facilities Planning project Manager. 1. A total of six (6) sets (drawings and specifications) shall be provided by the designer: - 1 set: User – half size - 1 set: Project Manager – half size - 1 set: Facilities Planning-half size, place in designated flat file - 1 set: Engineering Services – half size, place at Engineering Table - 1 set: Construction Manager –full size - 1 set: Plan Review Room –full size, place in downstairs Plan Room 2. PDF’s of drawings and specifications shall be uploaded onto Dr. Checks upon successful intake. 3. The Project review time starts when Hardcopies have been received at Facilities and distributed. Design Submittal Intake For Design Development (DD) and Construction Document (CD) stage submittals only, UNC Facilities requires an intake review of the submittal package to determine that it meets the minimum content requirements for its specific submittal stage. The FPD project manager will hold a meeting with a representative from Engineering and Construction to review the content of the design submittal. The PM shall catalog the deficiencies of the design submittal, as applicable. At the conclusion of the meeting the PM advises the design team of the following: a. Acceptance i. The PDF of the Design Submittal is posted to ProjNet and the clock starts on the previously specified review duration. The submitted Hardcopies are distributed around Facilities for review. b. Rejection i. The list of deficiencies is transmitted to the Design team lead. An in-person meeting is recommended to review the deficiencies in detail. ii. A schedule for Re-Submittal shall be established. iii. The submitted Hardcopies shall be recycled. Project Design Process This section outlines the procedures that are unique to capital projects at The University of North Carolina at Chapel Hill. These requirements supplement the planning procedures required by North Carolina’s Division of Administration, North Carolina State Construction Office, as outlined in the North Carolina State Construction Manual or NCSCO Manual. The manual can be accessed at: [http://www.nc-sco.com/scomanual.aspx](http://www.nc-sco.com/scomanual.aspx) Project Design Sequence Overview The Designer submits a proposed Project Development Schedule to the University’s Project Manager for approval. This schedule will incorporate the end-of-phase milestone dates stipulated in the Design Contract. In addition, this schedule will show: • The start dates and duration of each major design phase • The duration and completion dates of each design review period, which are required to maintain the project schedule • The project duration and completion dates and other project-related activities, such as funding decisions, surveys, sub-surface investigations, and zoning approvals • The estimated duration of the construction contract award process and the construction process The Project Development Schedule is updated and resubmitted with each end-of-phase submittal described below. Project Design Phases – Required Documentation The Designer is expected to conduct project design and coordination meetings to verify the project program and review the des

FAQs

What is required for UNC Chapel Hill capital project drawing and document reviews?

All project drawings, documents, and reports for capital projects must be reviewed by Facilities Services personnel, with design teams providing adequate time in the design schedule for these reviews.

How should design teams submit drawings and specifications for review?

Drawing sets over 15 sheets must be submitted as hardcopies, with designated quantities provided to user, project manager, facilities planning, engineering services, construction manager, and plan review room. PDFs must be uploaded to Dr. Checks after intake.

What happens during the design submittal acceptance or rejection process?

For acceptance, the PDF is posted to ProjNet and the review clock starts, while hardcopies are distributed for review. For rejection, a list of deficiencies is transmitted to the design team lead, an in-person review meeting is recommended, a resubmittal schedule is set, and submitted hardcopies are recycled.

Oct 28, 2026

Upload by Sarah